EasyLobby

Visitor Management Security in Your Facilities

Monday, February 8, 2010 by John Murzycki

Properly managing visitors at your environment has important implications for both your overall security and your reputation as a security conscious organization.

It's important to know who is visiting your facilities, the employee they are visiting, and their purpose for visiting.

EasyLobby visitor registration software automates the entire process of visitor sign in and check-out.

Improving visitor security does not have to be complicated or oppressive to either your lobby staff or visitors. Your visitor registration system should let you screen out unwanted visitors and capture specific visitor data that is important to your requirements.

The basic steps in secure visitor management include scanning a visitor's ID, electronically capturing additional information such as the reason for their visit, etc., and printing customized visitor ID badges.

For unattended lobbies, your visitor control software should be able to operate in a kiosk mode for visitor self registration.

Integration of your visitor management system with your access control system is necessary if you wish to provide visitors with a proximity card to allow access to locked doors, elevators or turnstiles.

EasyLobby visitor management solutions can help you with these and many other visitor management issues.

Contact us today for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the many features of our visitor monitoring software and explain how it can be used in your environment.

Visitor Monitoring Software that can notify you about Expired Badges

Friday, February 5, 2010 by John Murzycki

One of the visitor management solutions available from EasyLobby is one that allows you to be notified about expired badges.

When visitors are checked in by EasyLobby's visitor management system, the lobby attendant is able to specify a length of time that the visitor's badge is valid.

When that "valid to" time has expired and the visitor has not yet checked out, you have the option of receiving an email alert to notify you the badge has expired. The employee meeting with the visitor can also be notified.

It's easy to set this program option in our visitor registration software. Go to the Program Options screen, click on the Email Alerts tab, and then the Expired Badges Alert tab. Complete the various screens, including adding customized wording on the email message.

Organizations that practice positive visitor management techniques to improve visitor security will know exactly who is in their facilities at all times, what their purpose is, and whether their stay has extended beyond the time that was expected.

You can use the Expired Badge Alert in the EasyLobby visitor registration system to receive notifications about changing situations which will allow you to investigate the reasons why a visitor has extended a stay beyond expectations.

It's one of the features that allow you to be properly managing visitors at all times.

To learn more about the Alerts feature, as well as the many other features of our secure visitor management, register for a free, no-obligation online web conference.

In about 30 minutes we will highlight the visitor management techniques that are best for your environment.

Visitor Control Software from EasyLobby

Thursday, February 4, 2010 by John Murzycki

Organizations that take a professional approach to managing visitors use EasyLobby visitor registration software.

No matter what the size or type of organization, you should have a process in place for visitor sign in and dealing with guests or contractors who enter your building.

As the leader in secure visitor management, EasyLobby allows you to quickly scan a visitor's driver's license, business card or other form of ID to create professional-looking visitor ID badges. No typing of information is necessary.

You can include a photo of the visitor on the visitor badge by scanning it from their license or by taking their picture with a webcam.

Our visitor registration system allows you to use a variety of alerts so that you can take certain actions based on visitor behavior such as requiring a guest to view a safety video after they have entered the facility more than a specified number of times.

For an increased level of security you can use Watch Lists such as the national Sex Offender Watch List to screen against unwanted visitors.

Producing reports is easy with our visitor monitoring software. You can use reports to determine exactly who has visited and to analyze trends that will allow you to operate more effectively.

To find out more about these and other important visitor management solutions that will help you maintain a more security conscious environment, register to attend our free, no obligation online web conference.

In about 30 minutes we will guide you through the most significant features of our visitor management system.

Optimize Your Lobby Security with Visitor Management Software

Wednesday, February 3, 2010 by Sara Onderdonk

You want your building’s lobby to be professional and secure—but you don’t want complicated procedures that frustrate visitors or slow your security team down. With EasyLobby visitor management software, your lobby security team can check visitors in and print professional-looking badges in less than 20 seconds.

EasyLobby makes it easy to pre-register guests online and allow security to pre-print badges for guests to pick up when they arrive to your building. Security can also print badges with barcodes that are scanned with a barcode reader to allow for fast check-in and check-out of all guests.

EasyLobby’s administrator tool makes it easy to create reports allowing our clients to track everything from employees’ hours to the amount of time a vendor spends on-site. EasyLobby can also be used to track packages delivered to the front desk, ensuring that packages get delivered to the right location and the right person.

Want to know more about optimizing your visitor management security? In about 30 minutes, we’ll explain how EasyLobby SVM will help you streamline your lobby’s procedure with our free, no-obligation, online web demonstration.

Use Visitor ID Badges that are Professional and Functional

Tuesday, February 2, 2010 by John Murzycki

Security visitor badges worn by all guests who enter your facilities are one of the most visible aspects of a visitor registration system.

With EasyLobby visitor management solutions you have many different options in how to configure and use visitor ID badges.

For instance, barcodes printed on visitor badges allow you to scan the badge for rapid check out. For frequent visitors, barcodes allow you to provide a permanent badge to visitors so that you can scan it and automatically check in the visitor without any other steps whenever they re-enter the facility.

EasyLobby's badge maker software has the ability to print visitor badges with color coding so that you can easily tell the category of the visitor by the color coded badge. You can even change the color every day so that you can easily identify an expired badge.

Some organizations like to put visitor sign in information in one area of the badge - information such as visitor name, title, company, etc.

Putting the visitor's photo on the badge is also a good option. You can capture the visitor's photo during check-in by scanning their license, passport, or by taking a photo with a webcam.

Whatever your choice of badge design, EasyLobby visitor registration software allows you to design security visitor badges that are unique to your organization and functional for your requirements.

Find out more how visitor monitoring software can be used in your environment to create professional visitor badges for all guests.

Register for our free, no-obligation online web conference. In about 30 minutes we will explain how our visitor management techniques can improve visitor security in your organization.

EasyLobby Visitor Management Solutions on Display at ISC West

Monday, February 1, 2010 by John Murzycki

One of the major industry events in the security industry is ISC West. It will feature live product demonstrations on visitor management techniques by EasyLobby.

The ISC West show will be held on March 24 - 26, 2010 at the Sands Convention Center in Las Vegas. We hope to see you there. We're exhibiting in booth #21141.

Click on the logo to the left for free registration.

Security conscious organizations, as well as security dealers and integrators, will attend. We expect that many of the attendees will have a high interest in visitor registration software.

The EasyLobby product demonstration at this conference is a condensed version of what you can receive at our online web conference.

EasyLobby's visitor registration system allows you to easily capture relevant visitor information, including a photo by scanning a driver's license, passport, or other form of identification.

Show attendees who are unfamiliar with visitor monitoring software are often surprised at how easy our system is to use.

If you're not able to attend ISC West this year, register for our free online web conference. You'll get a great overview on how to improve visitor management security in your facilities.

The Best Features in a Visitor Management System

Friday, January 29, 2010 by John Murzycki

People often ask us what we think are the best features to have in a visitor management system.

Our answer is: "It depends on your priorities for visitor security and how you wish to be managing visitors at your environment."

For example, colleges, universities and K-12 schools have unique concerns about screening out potential guests who are on the National Sex Offender Database Registry. Our visitor monitoring software for schools allows them to identify and deny entry to anyone on this Registry.

Likewise, government installations often want their visitor registration software to be able to automatically identify people on the Government Denied Database.

Hospitals want to integrate with a number of systems that are specific to their environment, such as Status Blue, which allows them to pre-register approved vendors, and HL7 for real-time patient feeds. Many hospitals also want to incorporate alerts on maximum number of visitors per patients.

Organizations with unattended lobbies want to operate their visitor registration system in a Kiosk mode so that visitors can self-register.

Many organizations want their employees to pre-register all guests who are scheduled to arrive.

Some organizations want to monitor time and attendance of contractors to be sure they are onsite the hours they claimed.

Some organizations have areas within the facility that have higher security concerns. In these cases they want to limit visitors from entering those areas, or at least determine which visitors can enter.

Other organizations want their visitor registration system to integrate with their access control system to provide security visitor badges that work with their access system.

EasyLobby provides all these features plus many others. To find out more, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management techniques that are most appropriate for your organization.

Simplifying Visitor Management Techniques

Thursday, January 28, 2010 by John Murzycki

Using visitor registration software should not be difficult or time consuming.

In a matter of seconds a lobby attendant should be able to capture visitor data and create a professional badge.

Although it should be simple and easy to use, your visitor registration system should also be able to capture exactly the information you want and screen out unwanted visitors.

The basic steps in secure visitor management include:

Electronically scan a visitor's ID
Capture additional information such as the visitor's purpose, employee being visited, etc.
Print a customized badge

Facility and property managers understand the importance of managing visitors to their organization. Visitor monitoring software allows you to know who is in your buildings and the reasons why.

For unattended lobbies, your visitor control software should be able to operate in a kiosk mode for visitor self registration.

An employee pre-registration feature is a good way to enable your employees to register anyone they know will be arriving. This automatically alerts the lobby attendant to expected guests, and even allows the pre-printing of visitor ID badges.

EasyLobby provides visitor management solutions to thousands of organizations around the world. Here's partial list of our customers.

Learn more by registering for a free, no-obligation online web conference. In about 30 minutes we'll explain how easy it is to use our visitor management techniques in your office.

Improve Lobby Security with EasyLobby

Wednesday, January 27, 2010 by John Murzycki

In today's world it's vitally important for every type of organization to be aware of lobby visitor management and the implications on overall security.

EasyLobby's visitor control software can improve visitor security in your organization. Employing simple and easy-to-use visitor monitoring software allows you to automate the entire process of visitor sign in and check-out.

Most importantly, you will know exactly who is in your buildings and why.

Organizations can keep unwanted visitors from their facilities by controlling visitor access. A visitor registration system from EasyLobby can monitor and report on all guest activity.

In 20 seconds or less you can automatically scan a guest's license, passport, or business card and create professional visitor ID badges.

EasyLobby visitor management solutions are installed in thousands of organizations worldwide, including Fortune 2000 companies, federal and local agencies, commercial and residential multi-tenant buildings, hospitals, universities, K-12 schools and many other types of facilities.

Here's a partial list of our customers.

One of the easiest and most economical ways for any organization to dramatically improve overall security is to use EasyLobby secure visitor management.

For more information about how you can improve visitor management security, register for a free, no obligation online web conference.

In about 30 minutes we will guide you through the most significant features of our visitor management system.

When to Integrate Visitor Management Solutions with Access Control

Tuesday, January 26, 2010 by John Murzycki

EasyLobby customers often ask us about integrating our visitor registration system with an access control system that they have in place for their employees.

It's a natural question because EasyLobby is tightly integrated with over 30 of the leading access control solutions. Here's the list of access control systems that we're currently integrated with.

Organizations generally handle the flow of visitors into their facilities in one of two ways:

Visitors and guests are always escorted by an employee or host.
Visitors and guests are allowed unescorted access to facilities.

Organizations that always escort visitors through their facilities do not need to integrate their visitor management system with their access control environment. The employee or host will always be able to gain access to any doors with his or her credential.

The integration of visitor registration software with access control becomes necessary when guests are allowed free access to a facility and are not always escorted by a host.

Our integration will ensure that visitors are granted access to specific areas of your facility determined by the administrator.

Highly integrated access control and visitor management solutions can strengthen your overall visitor security, improve user productivity, reduce administration costs, enable regulatory compliance, and improve the image of the organization as being more security conscious.

For a free white paper on the details of how EasyLobby secure visitor management can be tightly integrated with access control, and the benefits of the integration, email us at marketing@easylobby.com. Please include the name of your organization so that we know it is a valid request.

Also register for a free, no-obligation online web conference to learn more about the features of our visitor monitoring software.

In about 30 minutes we will guide you through ways to improve visitor management techniques in your organization.

EasyLobby Customers Span a Range of Industries and Markets

Monday, January 25, 2010 by John Murzycki

The need for visitor management security cuts across many different markets and types of organizations.

EasyLobby has thousands of loyal and happy customers worldwide that depend on our visitor management techniques to improve visitor security and make guests and employees feel safer.

The organizations shown above are only a small sample.

For example, many K-12 schools and higher educational institutions use EasyLobby's visitor registration software. Read "K-12 Schools Depend on EasyLobby for visitor security" or our article titled "Colleges and Universities depend on visitor control software" to find out how visitor monitoring software is used in school environments.

Also ready what Loyola University had to say about using our visitor control software.

Major food distributors use our visitor management solutions. Read how "Food and distribution companies use visitor management solutions to improve operations and safeguard facilities" for more information.

Healthcare is another market that uses secure visitor management in their facilities. Read about the EasyLobby installation at Connecticut Children's Hospital.

Government, military and defense installations rely on EasyLobby to keep unwanted visitors out of their facilities. Read "EasyLobby secure visitor management at government installation" to find out more.

This list goes on in many other industries - corporate, energy and chemical related, financial institutions, multi-tenant facilities, and many others.

Discover for yourself why so many organizations are customers of EasyLobby. Register for a free, no-obligation online web conference.

In about 30 minutes we will explain many of the features of our visitor management system and demonstrate how we can help you improve visitor security and how you are managing visitors, regardless of the type of industry or size of organization.

Lobby Visitor Management Offers Flexibility and Secured Access for Multi-Tenant Buildings

Friday, January 22, 2010 by Sara Onderdonk

Commercial and residential multi-tenant properties must seamlessly manage a variety of tenants, visitors, and vendors every day.

Lobby security in these facilities is challenging – often requiring processes that can’t be addressed by using a paper and pen visitor sign in system

EasyLobby Visitor Management software offers multi-tenant buildings the ability to customize lobby security for their unique environments. EasyLobby’s eAdvance software can enable tenants to pre-register visitors from the comfort of their own computer. EasyLobby’s 200+ pre-loaded badge templates make it easy to print customized badges with barcodes to identify and monitor contractors and employees.

EasyLobby’s capabilities also extend beyond managing visitors. EasyLobby customers in multi-tenant building often leverage our visitor management software to allow them to easily track packages and other assets. This allows the lobby attendant to quickly and easily notify appropriate tenants of a delivery.

In addition to being versatile and easy to customize, EasyLobby’s Visitor Management software is also easy to learn and easy to use – an important consideration in training and staffing lobby attendants.

For more information, simply register for a free, no-obligation online web conference. We'll guide you through a variety of visitor management techniques that will help you professionally manage visitors to your environment.

Essential Features of Visitor Monitoring Software

Friday, January 22, 2010 by John Murzycki

When selecting a visitor registration system, consider these valuable features before making a decision.

EasyLobby Secure Visitor Management (SVM) contains these, and many additional features to help you provide heightened visitor security at your facilities.

Employee Pre-Registration - A good way to let your employees register guests that they know will be arriving. This automatically alerts the lobby attendant to expected guests and saves time during visitor sign in. The employee can complete many of the data fields before the visitor arrives.

Automatic Data Capture - Lobby management is much more efficient and professional if your attendant can automatically capture information about the identity of the visitor by scanning their driver's license, business card, passport, or other form of identification.

Customizing Visitor Data - Your visitor registration software should have the flexibility to capture information that is specific to your environment. For example, you may want to know if this visitor has signed a non disclosure agreement, viewed a safety video, taken a drug screening test, or any number of items that are particular to your organizational needs.

Watch Lists - One of the visitor management techniques that many customers use is employing Watch Lists combined with automatic alerts so they are notified of either unwanted visitors or VIP guests.

Sex Offender Database - You may want to monitor those entering your facilities and take appropriate action if they are listed on the National Sex Offender Database or the National Government Denied Database.

Customize Visitor ID Badges - Put exactly the kind of information you choose on visitor badges.

Unattended Lobbies - Your visitor control software should be able to work in a Kiosk mode, allowing visitors to self-register.

Access Control Integration - If you wish to provide visitors with a proximity card that provides access to secure doors, elevators, or turnstiles, the visitor management system needs to be tightly integrated with the access control system.

For more information about these and other important visitor management solutions, register for a free, no-obligation online web conference.

Creating Borders on Visitor ID Badges

Thursday, January 21, 2010 by John Murzycki

Customers often ask us how to create frames or borders around text, logo or picture elements using EasyLobby's badge maker software.

While our badge designer supports inserting rectangles, putting a frame around any of the other elements requires a bit of an explanation.

Customers often want to design security visitor badges that are unique to their organization. They also have the option of designing different visitor ID badges for different categories of visitors - contractors, tour guests, family members, temporary workers, etc.

EasyLobby's visitor badge software has hundreds of different badge templates that can be selected, plus badge designer software to create your own style of visitor badge.

The process of creating a badge with a border around elements may sound complicated, but once you try it you will discover how easy it is.

The basic idea behind creating borders in our visitor management system is to create a solid colored or patterned rectangle slightly larger than the visual element you are trying to frame, and then sending it to the background so that it appears underneath the picture or text you are framing.

Here are complete directions about how to use EasyLobby visitor registration software to create borders on visitor ID badges, or contact EasyLobby support.

To learn more about this and other features of our visitor monitoring software, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through visitor management solutions that will help improve visitor security in your organization.

Ballston Spa Central School District Uses EasyLobby for Secure Visitor Management

Wednesday, January 20, 2010 by John Murzycki

Located 25 miles north of the state capital Albany, the Ballston Spa Central School District began a search for a professional visitor registration system to better understand and manage visitors to their schools.

The District conducted several demos of school visitor software, and after careful evaluation selected EasyLobby visitor monitoring software.

"The EasyLobby interface is very self-explanatory, and product features such as the ability to change the layout of visitor ID badges are very helpful," said Edwin Martin, the Coordinator of Facilities and Security for the School District.

Of particular interest to the District was customizing visitor ID badges for different categories of visitors. The District now conducts all visitor sign in by requesting and scanning photo ID's, usually a driver's license.

"From a security perspective, we now can reliably track everyone who visits, from arrival to departure," said Martin. "From a facilities perspective, we're now able to verify the arrival and departure time of all outside contractors to ensure that they are on the job as specified."

Martin continued, "Overall, the implementation of EasyLobby visitor monitoring software has been beneficial to the School District by providing administrators with the information needed to understand and manage visitors to our buildings."

The use of sex offender screening in the visitor registration software has reassured staff and parents that proper controls are in place to monitor all visitors.

Dr. Joseph Dragone, Superintendent of Schools for the Ballston Spa Central School District said, "EasyLobby visitor management techniques have been well received by our community, especially parents who feel reassured that the District is taking visitor security seriously."

For more information about EasyLobby visitor management solutions, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the features of our visitor management system that are best for your environment.

Why Use Barcodes on Visitor ID Badges?

Tuesday, January 19, 2010 by John Murzycki

Using visitor badge software to print barcodes on visitor ID badges offers a number of advantages.

Badge maker software from EasyLobby lets you easily custom design visitor badges so that you can include the type of information and graphics that are most useful.

Barcodes allow you to quickly scan the badge at visitor check out, which can be especially beneficial in a busy lobby. When a visitor is leaving a facility an attendant can simply scan the badge and the visitor is checked out.

For frequent visitors, barcodes allow you to issue a permanent badge. You can then scan their badge at check in whenever they re-enter the facility.

Our visitor registration system creates a unique record for each visitor, and if a barcode is used, a unique barcode record. Our system will recognize the visitor when you scan the badge during check in. This simplifies both the check in and checkout process.

Used in conjunction with EasyLobby Satellite™, bar-coded visitor badges allow you to restrict visitor entry to secure areas of your facility.

At the time of check in, visitors can be assigned a particular clearance level, which will either allow or deny their entry past Satellite™ stations.

EasyLobby's visitor registration software provides a great deal of flexibility in how you are managing visitors. The use of barcodes on security visitor badges is one example of tailoring our visitor management system to your needs.

For more information how EasyLobby's visitor management solutions can help you, register for a free, no-obligation online web conference.

In about 30 minutes we will explain many of the features of our visitor registration software and how it can help provide better visitor security at your facilities.

EasyLobby Visitor Management System Authenticates Driver's License and Passports

Friday, January 15, 2010 by John Murzycki

Not only does EasyLobby fully automate the entire visitor sign in process with our visitor registration software, but we authenticate the validity of driver's licenses and passports.

This enhances visitor security by confirming that the ID is valid and not a fake. We also determine if the ID has expired. A message in our visitor monitoring software lets the lobby attendant know if an ID is either expired or not valid.

We validate licenses and passports one of two ways during a scan. One is by scanning with an Optical Character Scan, such as the ScanShell scanner shown on the left.

This scan essentially uses OCR (Optical Character Recognition) technology to extract the textual data from the license.

The scan process can take a full picture of the license or passport document. We can also capture the photo of the visitor and put that on the Visitor ID badges.

For a passport, the optical passport scanner extracts data from the MRZ (Machine Readable Zone, which is the section on the bottom with text and characters).

The other method of validating driver's licenses is to pass it through our 2D barcode reader or magnetic stripe reader such as the Intellicheck reader shown on the right. This results in reading the data directly from the 2D barcode or magnetic stripe on the license. Taking data from the magnetic stripe or 2D barcode is quick and accurate.

With all organizations more concerned about security and protecting their employees and guests from unwanted visitors, it makes sense to use EasyLobby visitor management techniques to validate licenses and passports of your visitors.

For additional information using EasyLobby visitor monitoring software to increase security in your environment register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through many of the features of our visitor registration system.

Publication Highlights Value of EasyLobby Visitor Management Security

Thursday, January 14, 2010 by John Murzycki

SDM, a leading industry security publication, highlighted EasyLobby in the December 2009 issue with an article titled "Leaving the Sign-In Sheet Behind."

Contributing Writer Karyn Hodgson states, "Employee ID and visitor management solutions are vital tools to help end users know who is in their facilities, why and for how long - and the technology just keeps getting better."

Kahawer of AlliedBarton was quoted. "We were looking for a smart, user-friendly visitor monitoring software solution."

When his company decided to seek out an automated visitor management system they ultimately chose EasyLobby secure visitor management.

EasyLobby director of marketing said, "People are looking for ease-of-use in a visitor registration system.

"But organizations also want a lot of different features in their visitor control software that are unique to their particular environment such as a watch list or customizing badges for different types of visitors.

"In a multi-tenant environment they may want to create visitor ID badges for each different organization. Or in an unattended lobby they may want to have visitors badge themselves using a kiosk."

To discover how EasyLobby visitor registration software can benefit your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will highlight visitor management techniques that will help improve visitor security at your organization.

EasyLobby Reports Record Earnings for Sales of its Visitor Registration Software

Wednesday, January 13, 2010 by John Murzycki

EasyLobby announced that sales and profit for 2009 were the highest in the company's 13 year history.

EasyLobby is the industry leader in visitor management solutions. The company has thousands of secure visitor management systems installed around the world.

Company CEO Howard Marson said, "We continue to offer the most affordable, feature rich and easy-to-use visitor management system for organizations of all sizes, which allows them to enhance visitor security and better manage visitors to their environment.

"Even in this very challenging economic environment, more and more customers are choosing to allocate part of their limited budget on our EasyLobby visitor registration system, which allows them to improve visitor management security, process visitors more quickly and professionally, and make both visitors and employees feel safer."

EasyLobby was founded in 1997 to provide the first comprehensive visitor monitoring software solution.

If you would like more information about how EasyLobby can help the way your organization is managing visitors, register for our free, no-obligation online web conference.

A Maintenance Plan Keeps Your Visitor Registration System Up-To-Date

Monday, January 11, 2010 by John Murzycki

EasyLobby customers can purchase an annual maintenance plan for their visitor registration software. This support plan is a great value which allows you to receive free phone support and software updates and upgrades.

Because a maintenance plan is something that can easily get overlooked when you are installing visitor monitoring software, it's a good item to periodically review to be sure you are covered.

EasyLobby's visitor control software is easy to use and easy to learn, but it is also very feature rich with many options that evolve over time.

A maintenance plan is the best way for you to receive notices of changes and upgrades.

Our maintenance plan provides you with all software updates for one year and all software upgrades for one year.

EasyLobby has excellent customer support service, which our maintenance plan allows you to take advantage of at any time. Our service goal is to minimize any downtime and allow you to take full advantage of visitor management techniques by supporting you with any question you have configuring the system or utilizing any features.

You can purchase our annual support and maintenance contract at any time. Contact us at sales@easylobby.com or by phone at 781-455-8558.

To learn more about the features of our visitor management system, register for our free, no-obligation online web conference.

In about 30 minutes we will guide you through ways to improve visitor management security and enhance how you are managing visitors in your environment.