EasyLobby

EasyLobby Visitor Monitoring Software Obsoletes Visitor Sign In Books

Tuesday, August 3, 2010 by John Murzycki

Organizations still using pen and paper to sign in visitors at their facilities should consider a professional visitor registration system to streamline the way they are managing visitors.

EasyLobby Secure Visitor Management has already provided thousands of satisfied customers with a modern, efficient system that improves their image and provides enhanced visitor security.

EasyLobby allows you to capture detailed visitor information accurately and easily without typing. You simply scan a visitor's driver's license and the visitor registration software captures the appropriate information.

You can choose to collect additional information with simple mouse clicks, such as the employee being visited or the category of visitor (such as contractors, day visitors, interns - or any number of categories that you establish).

You can screen against visitors on the National Sex Offender Database or the Government Denied Database, with results appearing within seconds of visitor check in.

Our visitor control software has a host of additional features that allow you to customize the system to fit your specific needs and requirements. EasyLobby is extremely feature rich, but also easy to use and easy to install.

So the next time you pick up a pen to sign in as a guest at an organization, be sure to explain to them the benefits of using professional visitor management solutions from EasyLobby.

For more information about our visitor management system and how it can be used to enhance lobby security in your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management techniques that are most appropriate for your facilities.

Many Children's Hospitals Use EasyLobby Secure Visitor Management

Monday, August 2, 2010 by John Murzycki

The above Children's Hospitals, plus many other of the nation's premier Children's Hospitals use EasyLobby visitor management techniques in their facilities.

That's because Children's Hospitals have unique needs for visitor management solutions, and EasyLobby addresses many of their requirements for managing visitors and providing increased visitor security.

Children's Hospitals have to handle large numbers of visitors daily through their facilities. But they also have requirements to make their facilities more secure by monitoring all visitor access.

EasyLobby visitor registration software is able to process and create visitor id badges for millions of visitors every month in Children's Hospitals.

EasyLobby visitor control software is also able to integrate with a number of hospital IT systems such as HL7 for real-time patient feeds, Status Blue to identify pre-approved vendors upon check in, and access control integration to allow certain visitors and contractors access to locked doors.

Additionally, an EasyLobby visitor registration system is able to provide online sex offender database screening to Children's Hospitals, allowing them to be notified within seconds of any visitor on the database.

Using the 'Alerts' feature of the visitor monitoring software, hospitals can limit the number of guests to a particular patient.

Our badge maker software allows hospitals to print extended visitor badges that family members can reuse when visiting a patient frequently or over a longer period of time.

For more information on the visitor management techniques that you can apply to your hospital - or other environment - register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through ways of improving visitor management security in your organization.

EasyLobby Reports Profits for First 6 Months of 2010

Thursday, July 29, 2010 by John Murzycki

EasyLobby, Inc., the leader in secure visitor management systems and visitor badge printing solutions announced that sales and profit for the first 2 quarters of 2010 were the highest in the company's 13 year history.

EasyLobby offers the most affordable, and feature rich visitor registration software in the industry, allowing all kinds of organizations to provide better visitor security and to be managing visitors more professionally.

Even in this still challenging economic environment, more and more customers are choosing to allocate part of their limited budgets on an EasyLobby visitor management system to provide better security and make visitors and employees feel safer.

EasyLobby was founded in 1997 to provide comprehensive visitor management solutions for a variety of different organizations. The company provides comprehensive visitor monitoring software, tracking, reporting and badge printing, as well as web-based pre-registration and access control integration.

For more information on EasyLobby visitor control software, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the most effective visitor management techniques that you can employ in your organization.

Using Barcodes on Visitor id badges Improve Productivity

Wednesday, July 28, 2010 by John Murzycki

A nice technique to use with your visitor badge software is to print barcodes on visitor id badges.

Badge maker software from EasyLobby lets you easily design visitor badges to include barcodes, as well as other information and graphics that are most useful to your particular situation.

Barcodes printed on security visitor badges offer a number of advantages.

Barcodes allow you to quickly scan the badge during check out, which can be especially beneficial in a busy lobby.

During visitor sign in, the lobby attendant will want to verify visitor information and scan their license. But when a visitor is leaving, it makes sense to quickly check out the person.

Barcodes allow you to simply scan the badge and the visitor is checked out.

For frequent visitors, barcodes allow you to grant a permanent badge that can be scanned in during visitor sign in when they re-enter the facility. Our system will recognize the barcode and check them in.

Used in conjunction with EasyLobby Satellite™, bar-coded visitor badges allow you to restrict visitor entry to more secure areas of your facilities.

At the time of check in, visitors can be assigned a particular clearance level, which will either allow or deny their entry past EasyLobby Satellite™ stations. Upon arrival at a checkpoint, the visitors barcoded bade is scanned and the Satellite™ station displays the visitor record with an 'entry approved' or 'entry denied' message.

EasyLobby's visitor badge software allows you to easily customize badges, which is an important part of your visitor management solutions.

For more information on EasyLobby visitor registration software and how we can improve managing visitors to your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management techniques that are most important for your particular requirements.

A Maintenance Plan from EasyLobby Keeps Your Visitor Management System Up-To-Date

Tuesday, July 27, 2010 by John Murzycki

All EasyLobby customers have the option of purchasing an annual maintenance and support plan for their visitor monitoring software.

This support plan is a great value which allows you to receive free phone support and software updates and upgrades on your visitor registration software.

Because a maintenance plan is something that can easily get overlooked when you are installing a visitor registration system, it' a good idea to periodically review to be sure you are covered.

EasyLobby customers know that our visitor control software is easy to use and easy to learn. But it's also very feature-rich with many options that evolve over time.

An annual maintenance plan is the best way to keep your EasyLobby visitor management system updated with the latest capabilities. We normally update our software several times a year with minor patches. A major revision usually takes place about every other year.

Register today for a free, no-obligation online web conference to learn more about EasyLobby visitor management solutions.

In about 30 minutes we demonstrate how you can be managing visitors more effectively while also improving visitor security in your environment.

New EasyLobby Advertisment Highlights the Importance of Visitor Management Security

Monday, July 26, 2010 by John Murzycki

EasyLobby's new advertising campaign highlights the importance of a visitor registration system in your environment.

Pictured above, the advertisement is running in most security trade publications as of July 2010.

EasyLobby secure visitor management protects people and assets in a wide range of different facilities. The visitor control software allows organizations to identify exactly who is in their buildings at all times.

By using a Watch List to identify specific visitors during visitor sign in, our visitor registration software allows you to know exactly who is in your buildings and the reason why.

Thousands of customers worldwide have replaced their paper guest log with EasyLobby visitor management solutions to improve visitor security and allow them to be managing visitors more professionally.

Contact us for a free online web demo to learn more how EasyLobby's visitor management techniques can be applied to your environment.

In about 30 minutes we will demonstrate the benefits of visitor monitoring software for your particular requirements.

Manage Assets and Your Lobby Lost and Found with EasyLobby

Monday, July 26, 2010 by Sara Onderdonk

Asset management for some organizations consists of a hand-written paper log, while the 'lost and found' consists of a box hidden behind the front desk and no log at all.

Often, paper logs can be incomplete, illegible or inaccurate. A lost and found without any system at all can lead to someone claiming the wrong item, items getting misplaced, and the desk attendant not knowing if an item has been claimed and by whom.

EasyLobby SVM - Secure Visitor Management - has the capability to track both assets and your facility’s lost and found.

An Asset Management System is included with each copy of EasyLobby SVM. The front desk attendant can add assets to EasyLobby and create an asset loan record for when an asset is loaned out.

The asset loan record can include the date the asset was loaned and the name, location, and contact information for the employee the asset was loaned to. The lobby attendant can also set a due date the asset should be returned by. A signature can also be captured and associated with each loan record.

EasyLobby’s form view and grid view options make it easy to enter new asset loan information and to check the status of items on loan.

EasyLobby SVM also includes a Lost and Found Management System that allows Lobby Security to enter found items, look up current lost and found records and to check an item out when it is claimed by its owner.

Want to find out more about how EasyLobby visitor monitoring software can help you improve security and streamline lobby management? Sign up for a free online web demo today. In less than 30 minutes we can guide you through the features and benefits of EasyLobby’s Visitor Management Software.

EasyLobby Secure Visitor Management a "Top Pick" with Security Products Magazine

Friday, July 23, 2010 by John Murzycki

EasyLobby Visitor Registration Software was a 'Top Pick' in the July 2010 issue of industry publication Security Products.

The publication highlights six to eight products each month that it considers top choices for buyers of security systems and related products.

The brief review describes the benefits of using an EasyLobby visitor registration system for managing visitors and improving visitor security.

Security Products explained the features of EasyLobby SVM (Secure Visitor Management) in the review.

Security Products is a leading publication in the security industry and is read each month by over 65,000 subscribers.

For more information about EasyLobby visitor management solutions register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the features of our visitor management system that are most important for your particular requirements.

How to Comply with State and Federal Regulations Using EasyLobby Visitor Registration Software

Wednesday, July 21, 2010 by John Murzycki

EasyLobby visitor control software can help certain organizations comply with specific state and federal regulation.

While organizations use EasyLobby visitor management techniques to provide better visitor security and help how they are managing visitors to their buildings, some organizations must also be concerned with accounting for all visitors who enter their facilities as per various regulations.

Organizations in the food and beverage industry, utilities and many schools, hospitals and government agencies must guard against unwanted visitors.

EasyLobby's visitor registration system helps these organizations by allowing them to know exactly who has entered their facilities and the reasons why.

Organizations in the food and beverage industry must comply with a regulation under the Bio Terrorism Act requiring them to be aware of every visitor who comes in and out of their facilities.

Our visitor registration software allows them to account for all visitors and make that information readily available if necessary. Read our blog about how EasyLobby improves visitor management security at food and distribution companies, and our success story about a National Food Distributor.

Electric utilities also have specific regulations for heightened visitor security at generating facilities. Many of the largest utilities in the country use EasyLobby visitor management solutions to help them comply with their requirements to provide secure visitor management in their facilities.

Read our blog on visitor management solutions at electric utilities.

"Red Flags Rule" is another regulation that applies to a broad spectrum of industries. This rule is part of the Fair and Accurate Credit Transactions Act of 2003, and it requires businesses to be on the lookout for signs that someone is using another's identity to get products or services with no intention of paying. Read our blog on the Red Flags Rule to see how visitor control software can help.

Schools, hospitals and government agencies often have requirements to guard against visitors who are on the National Sex Offender Database or the Government Denied Parties list. EasyLobby visitor management system alerts them to individuals on either list seconds after visitor sign in.

Read how EasyLobby's school visitor management helps educational institutions and how EasyLobby helps government agencies identify visitors on terrorist watch lists and other government watch lists.

Discover now EasyLobby visitor registration software can help your organization comply with these regulations, or simply help you to manage visitors in a more professional way.

Register for a free, no-obligation online web conference. In about 30 minutes we will guide you through the visitor management techniques that are most important to your specific requirements.

EasyLobby Visitor Monitoring Software used at Navistar International

Tuesday, July 20, 2010 by John Murzycki

One of EasyLobby's long-time customers is Navistar International, a $12 billion manufacturer of heavy-duty and mid-sized trucks.

Navistar first became an EasyLobby customer with a single system of SVM - Secure Visitor Management, and has since expanded to over 12 sites and their manufacturing facilities.

Navistar is typical of many large organizations that use EasyLobby's visitor registration software.

Large organizations often start with a single system at one location. But after realizing the advantages of managing visitors in a professional manner and improving visitor security, they expand the use of our visitor monitoring software to other locations.

In Navistar's case, it was particularly important to manage lobby security by knowing who was in their buildings at all times. When they completed their deployment of EasyLobby visitor registration system at their different sites, Navistar was surprised to learn that they had more than 140,000 visitors per year.

EasyLobby visitor control software allows organizations to not only understand the number of visitors to their facilities, but the reasons for their visits, as well as a host of additional visitor information that they may choose to collect and report on.

As Navistar continues to expand worldwide, EasyLobby will be part of their growth. They are planning to deploy EasyLobby visitor management solutions to international facilities.

Read the Navistar success story here.

To discover how EasyLobby visitor management techniques can be used in your facilities register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the features of our visitor management system that are most significant to your particular requirements.

EasyLobby's Newsletter on Visitor Management Security

Monday, July 19, 2010 by John Murzycki

EasyLobby's July 2010 newsletter has been published, and like previous issues it contains information on managing visitors and improving visitor security using our visitor registration software.

The current issue has an articles on: using Watch Lists as part of your visitor monitoring software; an EasyLobby customer at One Gateway Center who has experienced success using our visitor registration system; a technical tip about formatting names on visitor id badges; and other articles.

Read the July 2010 issue here. Register here to receive future issues by email.

Receive your copy of the EasyLobby newsletter about visitor management techniques by registering here.

If you would like more information about our visitor registration software and how it can be used at your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through he visitor management solutions that are most important to your particular requirements.

Using Visitor Management Software to Manage Packages in Your Facilities

Monday, July 19, 2010 by Sara Onderdonk

Most companies receive packages to their facilities, but ensuring that each package makes it to the correct destination or recipient can be a confusing and time-consuming process without a system in place.

With EasyLobby, companies can manage and track incoming packages to verify a delivery makes it to their intended recipient.

When a package arrives at the front desk for an employee or tenant, the desk attendant can enter the package information quickly, print a package label for each item and automatically notify an employee or tenant by email that a package has arrived.

EasyLobby’s package management feature - part of its visitor registration software - allows lobby attendants to view packages in either a grid view or form view. After a package has been entered into the system, EasyLobby automatically creates a custom ID for that package.

Once a package has been successfully delivered, the package can be checked out manually of via quick checkout. If needed, a signature can also be captured and associated with the package.

Further control your package tracking system by adding carriers, packages stored at locations and package types.

To find out more about EasyLobby and how Visitor Management Software can streamline your lobby management sign up for a free online demo today.

Formatting Names on EasyLobby Visitor id Badges

Friday, July 16, 2010 by John Murzycki

EasyLobby visitor registration software makes it easy to format names on visitor id badges.

Because some names are short, and others long, you want to be sure the size of the font on the badge adjusts to the length of the name -- shorter names displaying larger type while longer names have shorter type.

You you can apply this format to your badge design in EasyLobby's badge maker software, with the variable being the visitor's name.

EasyLobby Secure Visitor Management (SVM) is the primary software where you control various aspects of the EasyLobby system. You can easily adjust the size of the name in the Badge Designer option.

Under font sizes and appearances, set the ShowName variable such that the longer names have smaller font sizes.

The end results is that depending on the length of the person's name, the font size will change on the visitor badge.

For example, if the person named is Lisa Lee, the font for her name would show up in a larger font size, as the example below.

And if a person named Christopher Hernandez came to a visitor sign in station, the font for his name on the visitor badge would be smaller, as in the picture below.

Use your EasyLobby visitor registration system to set the various parameters on visitor id badges. You can also tailor the system depending on the specific information you want to collect from visitors.

Our visitor monitoring software can be adjusted to take into account a variety of situations to allow you to be managing visitors as effectively as possible while also improving visitor security.

To discover more visitor management solutions that you can apply to your environment, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the features of our visitor control software that you can apply to your environment.

Now is the Time to Evaluate Visitor Management Security in Your Facilities

Thursday, July 15, 2010 by John Murzycki

Every organization should regularly review how they are managing visitors in their lobby and the visitor management techniques that can be used to improve security.

The fact is that many organizations fail to review their visitor security goals to develop effective procedures to both safeguard their facilities and people, as well as to maintain the image of a professional and well-run organization.

Organizations of any size can apply some basic visitor management solutions that will help lobby management. Here are a few suggestions.

Use color coded visitor id badges to quickly identify the type of visitor (such as contractor, intern, day student, etc.) and decide whether the visitor needs to be escorted by an employee.

Use your visitor registration software to print barcodes on visitor badges which allow your lobby attendants to rapidly check out visitors.

Decide whether you require a photo of the visitor, scanned from a license or taken by a web cam during visitor sign in. Also consider whether you want to include that photo on the visitor id.

Use Watch Lists to screen against unwanted visitors.

Use alerts as part of your visitor registration system so that you can take action when a specified event has occurred - such as a visitor who has entered the facility a certain number of times may be required to sign documents or take a safety test. You can set your visitor monitoring system to any number of alerts based on visitor activity.

Review the data that you capture with your visitor control software. Is it the type of information that is most useful to you in identifying visitors?

Finally, use reports to periodically analyze visitor activity and fine-tune your system.

EasyLobby Secure Visitor Management (SVM) allows you to use all of the above solutions, plus many others.

Register for a free, no-obligation web conference to see a demonstration of all of our visitor management techniques.

In about 30 minutes we will guide you through the features of our visitor management system that are most pertinent to your environment.

New Enhancements in EasyLobby Secure Visitor Management Systems

Wednesday, July 14, 2010 by John Murzycki

The latest version of EasyLobby visitor registration software has been available for awhile now, and customers, on a case by case basis, have decided to upgrade to the new version.

Version 10.0 of SVM (Secure Visitor Management) is our latest revision. It has a number of new and enhanced features, some of which are listed here:

Employee time and attendance capabilities are now included in the visitor monitoring software.
Conference room assignment.
Categories and reasons by site.
Password change rules.
Barcode nomenclature rules.
Lost and found form.
Parking and inventory management are dramatically enhanced.
A completely new version of eAdvance (employee pre-registration of guests) is included with this version of the visitor registration system. This version has barcodes in confirmation emails and the ability to specify rules-based approval.
More user definable fields in the visitor monitoring software.
Visitor sign in and check out alerts are programmable.
Package support for UPS, FedEx and USPS with tracking numbers.

Version 10.0 of our visitor control software has additional features, but these are the most notable.

All EasyLobby customers with a current maintenance plan of our visitor control software can upgrade to version 10.0. Be sure your maintenance plan is current. Contact us at sales@easylobby.com for information about purchasing a maintenance plan.

For more information about version 10.0 of EasyLobby visitor management system, register for a free online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most appropriate for your facilities.

Optimize Your Visitor Monitoring Software with Timely Reports

Tuesday, July 13, 2010 by John Murzycki

EasyLobby visitor registration software includes a report generation tool that allows you to analyze current and historical visitor information to help you improve lobby management.

Analyzing and reporting on visitor sign in activity is an important element in how you are managing visitors to your facilities.

EasyLobby visitor control software has 77 built-in report templates that allows you to easily select a particular report from a dropdown menu. You can tailor any of these reports to highlight exactly the type of information most pertinent to your facilities.

You can generate reports from templates based on visitor, employee, package, reason, visitor registration station, asset, watch list, and many other selections.

Once a report is produced it can be printed, emailed or saved in a variety of formats, including comma or tab separated values, MS Word, MS Excel, Lotus 1-2-3, paginated text, etc.

During an emergency or evacuation, a Current Visitors report can be produced with one mouse click and immediately sent to emergency personnel and other appropriate individuals. This feature allows many companies to comply with emergency evacuation plans.

Report generation is something that shouldn't be overlooked when considering the features of a visitor registration system.

For more information about generating reports, as well as many other visitor management techniques that might be appropriate for your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through ways that you can provide professional secure visitor management in your buildings.

Integrating Your Visitor Registration System with Your Access Control System

Monday, July 12, 2010 by John Murzycki

Integrating your visitor registration software with your access control solution is a simple process with EasyLobby visitor management software.

EasyLobby has integrated our visitor monitoring software with over 30 of the leading access control solutions. Here are our current access control integrations.

The integration of visitor control software with access control is necessary at organizations that allow guests free access to a facility and are not always escorted by a host.

The integration ensures that visitors are allowed into specific areas of your facility with a visitor ID badge issued by the EasyLobby station. The badge can be used to open doors, turnstiles or control elevators controlled by your access control system.

Integrated access control and visitor management solutions can strengthen your overall visitor security, improve user productivity, reduce administration costs, enable regulatory compliance, and improve the image of the organization as being security conscious.

Read a free white paper about how EasyLobby secure visitor management can be tightly integrated with access control and the benefits of the integration.

For more information about our access control integration, or other aspects of our visitor registration software, schedule a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most important to your specific needs.

EasyLobby Visitor Registration Software can Alert Employees of an Arriving Visitor

Friday, July 9, 2010 by John Murzycki

EasyLobby's visitor registration system can automatically notify employees when their visitor has arrived in the lobby.

This feature is one of several alerts that you can easily incorporate into your visitor management techniques as one of the program options.

When the new visitor alert feature is activated in the EasyLobby visitor monitoring software, employees automatically receive an email or text message alerting them that a visitor is waiting for them in the lobby.

This process helps simplify managing visitors to your lobby by alleviating the need for the lobby attendant to always call the employee to notify them of an arriving visitor. The phone call can now be used as a backup in case the employee did not respond to the email or text message.

To set this program option in our visitor management system, simply go to the Program Options screen, click on the Email Alerts tab, and the Visitor Check In. You can then customize the text message that's sent to the employees.

For more information about different Alert features, or other aspects of our visitor control software, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most important for your needs.

Improve Visitor Management Security at Your Facilities

Thursday, July 8, 2010 by John Murzycki

If you are responsible for security or facility operations at your organization, you need to be concerned about visitor security and ways to improve the way you are managing visitors at your buildings.

EasyLobby, the leader in secure visitor management, can help.

For example, our visitor registration software alerts you within seconds when someone on your watch list tries to enter your building at a visitor sign in station.

Using this feature, you and your lobby attendants, can be alerted to those people you do not want in your facilities such as a terminated employee, malicious person, or other unwanted visitor. You or your lobby attendant can take appropriate action to deny entry.

EasyLobby visitor registration software allows you to quickly scan a visitor's driver's license, business card, or other form of identification to create professional visitor id badges. No typing is necessary.

Our badge maker software gives you many options to configure different types of security visitor badges. These badges should have a professional appearance but also be functional by containing the information most useful to you.

An EasyLobby visitor registration system can also be integrated with your access control system to provide visitors with a proximity card which will allow them to access locked doors, elevators or turnstiles.

Unattended lobbies can can also have professional lobby management by using EasyLobby visitor monitoring software in a Kiosk mode.

For more information on the visitor management solutions you can employ in your facilities, register for a fee, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor control software features that are most important to your particular needs.

Schools Use EasyLobby Visitor Registration Software

Wednesday, July 7, 2010 by John Murzycki

There's a reason why so many public and private K-12 schools use EasyLobby visitor management solutions in their facilities.

As one of the easiest and most economical ways for a school to dramatically improve overall visitor security, EasyLobby is the primary choice for a professional visitor registration system.

School administrators understand that in today's world they must pay attention to the process of managing visitors and having a secure visitor management system in place.

This includes Watch Lists such as the National Sex Offender Database that will alert lobby attendants and administrators when someone on this list tries to check into the building. EasyLobby's visitor monitoring software can display results within seconds when a match occurs.

At most schools visitors are now required to wear a school visitor badge and to verify their identity during visitor sign in with a license or other photo ID.

School visitor software such as EasyLobby is tailored to the needs of K-12 schools, including these features:

To expedite visitor check in and out during busy morning and end-of-school-day times, barcodes can be printed on visitor id badges. The barcode on the badges can be scanned to log visitors in or out of the school.
Track the hours of school volunteers and other helpers, as well as contractors working at the school, by badging them at an EasyLobby station.
By scanning student ID cards, administrators can track students leaving the building during the day for lunch breaks, free periods, or field trips.

To learn more about visitor management techniques for schools, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the features of our visitor control software that are most important for your school...or other type of facility.