Guest Book

We are frequently asked about the risks associated with using a paper guest book for visitor sign in.

Frankly, it's our opinion that guest sign in should be conducted with professional visitor management software. The reason is that paper methods of visitor registration are simply unprofessional and provide little security.

They also pose a number of other problems, such as the following.

Names written in a paper guest book are often not legible, or are false.

In an emergency such as a fire it would be impossible to quickly determine who is still in the building. It's difficult to read the names and often check out times are not required or enforced.

Information regarding who has visited the company is readily available for everyone to see, but this information should be confidential.

The paper visitor log and hand written visitor badges present a poor image of the company as unprofessional and not caring about security.

Unlike the paper methods, EasyLobby ID card software is an effective way of managing visitors in any environment.

You can create a visitor pass easily and quickly. Furthermore, you can capture  accurate, detailed visitor information automatically by scanning a visitor ID such as a driver's license or business card.

Unlike a paper guest book, badge software keeps all visitor information confidential.

A variety of alerts can be created in our visitor system, allowing you to take action based on specific visitor behavior.

The creation of watch lists allow you to keep unwanted visitors out of your facilities.

The fact is, EasyLobby visitor software has a a host of features that allow you to customize it to fit your specific needs and requirements for lobby management.

Find out more by registering for a free, personalized online web demo,

In about 30 minutes we will demonstrate the many visitor registration software features that will allow you to create professional visitor passes for your organization.

A visitor badge is a visible and important aspect of any visitor registration system.

Requiring that every guest displays a visitor pass in your facilities not only makes it easy to identify and track visitors as they enter and exit your building, but it also creates a professional image and reminds guests, employees and vendors that their security and safety is a priority.

EasyLobby has a variety of visitor ID badge options to use with your lobby system - whether you process dozens of visitors a month or hundreds. We have affordable badges to fit your requirements.

Our black and white badges are perfect for using with a Dymo label writer thermal printer. We carry several styles, including our popular adhesive badges, self-expiring badges and non-adhesive badges. View our black and white badge options.

Our color badge templates work with any inkjet printers and options include fold-and-clip, self-laminating and adhesive. Our color badge options can be seen here.

Our badge software includes hundreds of badge templates, or you can design your own with our design tool.

So if you are still using a paper guest book for guest sign in, and creating handwritten visitor passes, you'll benefit by examining our visitor software and all the tools that will greatly enhance how you are managing visitors in your environment.

Find out more about the benefits of using an EasyLobby visitor system in your environment by registering for a free, personalized online demo.

In about 30 minutes we will demonstrate the visitor registration benefits that are best for your specific environment.

EasyLobby will be exhibiting our badge software this week at the annual ASIS Boston Security Expo 2012.

The conference will be held on April 12, 2012 at the Holiday Inn, Boxborough, MA. EasyLobby will be exhibiting in the HID Global booth #68.

We  hope you will visit the seminar to learn more about the current issues facing the physical security industry, and especially to view demonstrations of our visitor software and how we can help you improve lobby management and visitor security at your organization.

At this conference we will demonstrate the process of creating visitor passes by scanning a visitor ID such as a driver's license or business card. Our badge software allows you to customize badge templates, including the type of information and the visitor badge design that highlights the information that's most important to you.

We'll show you how to be managing visitors more professionally and improving lobby security with our visitor registration software.

The creation of watch lists in our visitor system allows you to screen individuals that you do not want in your facilities. You can also allow employees to pre-register visitors with our visitor systems.

These, and many more features of our visitor registration will be demonstrated at the conference.

So we hope to see you at the show. But if you are not able to attend, you can also learn more about our ID badge system by registering for a personalized online web conference.

During this 30 minute customized demonstration, you will learn more about how a visitor registration system can be effective in your organization, especially if you are still using a paper guest book for visitor sign in. Register today for our informative online demo.

Many K-12 schools use visitor registration software to both improve security and to manage visitors more professionally and efficiently.

Screening visitors who may be listed on a states' sex offender database is one driving force for K-12 schools to use visitor software. During guest check in, if a visitor is listed as a registered sex offender, a warning will alert the lobby attendant within seconds and an automatic email or text alert can be sent to school administrators.

Because of this feature alone, many schools have done away with a paper guest book for visitor sign in and replaced it with a professional and secure approach to visitor registration.

When using a visitor system, all guests entering the school would be required to present a visitor ID such as a driver's license. The license is scanned to capture the guest information, including the photograph, and it is used to create a professional visitor badge.

In addition to sex offender screening, a visitor registration system can be used to create a watch list that allows the school to flag known individuals or organizations that they do not want entering the building.

Along with screening for unwanted visitors in schools, visitor management software allows the school to manage the issue of parental custody and which parent or caretaker is allowed to pick up a student during or after school. This is a particularly sensitive yet critically important issue and all K-12 schools need to take proper steps to manage effectively.

A number of additional visitor tracking software issues can also help the school better manage visitors and students leaving the school. For instance, being able to track the time of school volunteers as well as to create a different style visitor pass for them is helpful.

Being able to track and monitor students who are on field trips or who left the school grounds for open lunch or free periods is another good way to monitor and account for all students.

So there are many reasons to use badge software in schools beyond the most obvious advantage of screen out unwanted visitors.

For more information about the use of EasyLobby visitor systems in K-12 schools, read our case study of the Ballston Spa School District, or read an article and view a video from, TV station KIMATV about an EasyLobby ID badge system used at the Union Gap School District.

If you are interested in improving visitor security and managing guests more professionally at your school, or other type of environment, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the features of our software that are best for your particular needs.

Hospitals and healthcare facilities have unique issues when deciding how to improve visitor security.

Because of the openness of their buildings and the normally large number of visitors, they have a number of considerations when managing visitors and using a visitor system rather than a allowing free entry.

First they must address the importance of knowing who is in their buildings and the reasons why. Every organization, hospitals included, face growing concerns over unwanted and uninvited visitors. To address the safety of employees and other guests, many organizations have replaced their paper guest book with a more effective visitor registration system.

This allows the organization to identify who has entered the facility, determine if their visit is warranted or justified, and keep out individuals they do not want entering.

Like other organizations, once a hospital has decided that it is best to track and manage who is entering their buildings, they usually want visitor registration software that is not obtrusive or cumbersome when processing visitors for entry.

There's the issue of integrating visitor software with a number of other hospital systems such as HL7 for real-time patient feeds, Status Blue for pre-registering approved vendors, and access control integration to provide temporary proximity card access to specific guests such as contractors or temporary employees.

Many hospitals also want the option of screening unwanted visitors such as screening against each states' sex offender database or creating their own watch list of undesirable visitors.

Automatic alerts incorporated into visitor systems allow hospitals to better manage visitors. For example, a maximum visitor alert notifies lobby staff when a limit has been reached for the number of guests to a specific patient.

Flexibility is another key ingredient for hospitals, such as the ability to create a long-term visitor badge for family members that will be visiting a patient frequently over a period of time. Guest sign in and check out is thereby simplified. By using a barcodes on the visitor badges, these guests can be checked in and out with a simple barcode scan.

EasyLobby visitor management software is used to create visitor passes for millions of visitors every month at hospitals throughout the country.

For more information about using EasyLobby to create a safer, more secure environment at a hospital, or other type of facility, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the badge software features of our lobby system that are most applicable to your particular environment.

We like to periodically remind people that following us on LinkedIn and Facebook is a great way to keep up-to-date on the latest news about visitor software.

We hope you will join our followers on one of these sites.

You can read about updates to our visitor registration software and new visitor pass techniques.

We regularly write about topics such as how to use our visitor system and a number of the reasons to replace a paper guest book with professional visitor registration.

Thousands of customers can testify to the many advantage of using visitor badges and improving security with our visitor tracking software.

So if you are responsible for visitor management at your organization, be sure to follow us on one of these social networks.

Here's our LinkedIn page, and here's our Facebook page.

For more information about using visitor passes with professional visitor management software, register for a free, customized online web demo.

In about 30 minutes we will demonstrate the features of our software that are best for your particular requirements.

• An entirely new version of eAdvance - our web-based employee pre-registration software. Some of the new features include rules-based approval and the inclusion of barcodes in confirmation emails.
• Employee time and attendance features.
• Parking and inventory management.
• Conference room assignment.
• Categories and reasons by site.
• Password change rules.
• Lost and found form.
• More user defined fields, which gives you the ability to customize even more of the type of data captured.
• Package support for UPS, FedEx, and USPS with tracking numbers.
• More check-in and check-out programmable alerts.

Most of our customers using badge software had previously used a paper guest book for visitor sign in.

So it's only natural for those organizations who have yet to adopt an electronic visitor management system to ask why it's better than their paper method.

We normally start our explanation by telling them that visitor software is much better because it improves the professionalism of your organization and it enhances the security of your environment.

Paper sign in books have glaring problems and in today's world are not a realistic approach for professionally managing visitors to your buildings.

Among the many problems with paper guest sign in books are illegible or false names, inability to determine who is in your building in the event of an emergency, and the guest sign in information is readily available for anyone to see even though it should be confidential.

But more than anything, a paper visitor log presents an image of lax security to other visitors and employees, thereby hurting the image of your organization.

Using visitor registration software is a modern, effective approach to lobby management and visitor security.

A visitor system will allow you to authenticate the identities of all visitors by scanning a visitor ID such as a driver's license.

You are able to capture relevant information from the scan, but you can also capture additional information that is relevant to your specific environment.

You are then able to print a professional visitor badge in a matter of seconds using the information captured, including the photo from the driver's license. The visitor pass is an important way to identify visitors and to ensure that they are where they should be in the facility. You can include information such as "escort required" or "first floor entry" or other important criteria on the visitor passes.

Visitor badges can also be formatted differently for different categories of visitors, such as contractors, day visitors, volunteers, temporary employees, etc. This also allows your staff to easily identify who that visitor is and what their purpose is in your building.

Visitor systems also allow you to screen unwanted guests from your facilities by creating watch lists. This allows you to identify people such as disgruntled former employees, competitors, or malicious people from entering your facilities. You can also use external screening services to alert you to people on each states' sex offender database or Government Denied Parties databases.

There are many additional features and capabilities of using a visitor registration system. Find out more by signing up for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor tracking software features that are most appropriate for your particular environment.