Guest Sign In

We are frequently asked about the risks associated with using a paper guest book for visitor sign in.

Frankly, it's our opinion that guest sign in should be conducted with professional visitor management software. The reason is that paper methods of visitor registration are simply unprofessional and provide little security.

They also pose a number of other problems, such as the following.

Names written in a paper guest book are often not legible, or are false.

In an emergency such as a fire it would be impossible to quickly determine who is still in the building. It's difficult to read the names and often check out times are not required or enforced.

Information regarding who has visited the company is readily available for everyone to see, but this information should be confidential.

The paper visitor log and hand written visitor badges present a poor image of the company as unprofessional and not caring about security.

Unlike the paper methods, EasyLobby ID card software is an effective way of managing visitors in any environment.

You can create a visitor pass easily and quickly. Furthermore, you can capture  accurate, detailed visitor information automatically by scanning a visitor ID such as a driver's license or business card.

Unlike a paper guest book, badge software keeps all visitor information confidential.

A variety of alerts can be created in our visitor system, allowing you to take action based on specific visitor behavior.

The creation of watch lists allow you to keep unwanted visitors out of your facilities.

The fact is, EasyLobby visitor software has a a host of features that allow you to customize it to fit your specific needs and requirements for lobby management.

Find out more by registering for a free, personalized online web demo,

In about 30 minutes we will demonstrate the many visitor registration software features that will allow you to create professional visitor passes for your organization.

 

A visitor badge is a visible and important aspect of any visitor registration system.

Requiring that every guest displays a visitor pass in your facilities not only makes it easy to identify and track visitors as they enter and exit your building, but it also creates a professional image and reminds guests, employees and vendors that their security and safety is a priority.

EasyLobby has a variety of visitor ID badge options to use with your lobby system - whether you process dozens of visitors a month or hundreds. We have affordable badges to fit your requirements.

Our black and white badges are perfect for using with a Dymo label writer thermal printer. We carry several styles, including our popular adhesive badges, self-expiring badges and non-adhesive badges. View our black and white badge options.

Our color badge templates work with any inkjet printers and options include fold-and-clip, self-laminating and adhesive. Our color badge options can be seen here.

Our badge software includes hundreds of badge templates, or you can design your own with our design tool.

So if you are still using a paper guest book for guest sign in, and creating handwritten visitor passes, you'll benefit by examining our visitor software and all the tools that will greatly enhance how you are managing visitors in your environment.

Find out more about the benefits of using an EasyLobby visitor system in your environment by registering for a free, personalized online demo.

In about 30 minutes we will demonstrate the visitor registration benefits that are best for your specific environment.

 

Using alerts as part of a visitor system is an important aspect of managing visitors at any facility.

A lobby system should be able to create alerts simply and easily. Alerts can be used for a number of different reasons such as notifying either administrators, security officers or lobby attendants when they should take some action based on visitor activity.

For example, you may want the lobby attendant to know when to notify a contractor that they need to comply with a drug test policy, or take a safety exam, or complete an application or meet other requirements.

You establish the rules and our visitor management software takes care of the notification when a visitor is checked in or when an event occurs.

Another example of an event might a visitor badge that has expired but that visitor has not yet checked out. You may want to know about that particular situation so that you can investigate why a visitor is still onsite longer than expected.

Some of the other common alerts in our visitor software include the following:

Maximum Visitor Alert. This notifies the attendant when the maximum number of visitors for a host has been reached. In hospitals and Healthcare facilities this can be used to restrict the number of visitors allowed for specific patients.

Frequent Visitor Alert. This notifies the lobby attendant that a visitor has reached a specific number of visits. This can be used when a contractor needs to complete additional training or meet other requirements after a certain number of visits.

Time Based Alerts. These alerts notify the attendant when someone has visited after a specific number of days, and the required action to take. For example, you may want to inform a visitor that they must sign a non-disclosure agreement after a certain time.

Arriving Visitor Alert. This alert automatically notifies an employee when a visitor has arrived and is waiting in the lobby.

Programmable Alerts. This a a range of values that can be included in the visitor registration system that can be assigned to various actions. For example, when a lobby attendant has provided a proximity card to a guest so that they can access certain doors controlled by their access system, you want to be sure that the lobby attendant knows to ask that visitor to return the prox card during check out. An alert can notify the lobby attendant of those situations.

Any of these alerts can be used to improve lobby management during guest sign in. They allow you to manage guests more effectively.

EasyLobby visitor systems allow you to tailor the badge software to fit your specific needs and requirements. From developing badge templates to meeting your needs of customizing data you require during visitor sign in.

Discover additional ways to use visitor management in your facilities by registering for a free, personalized online web demo.

In about 30 minutes we will demonstrate the most effective ways to use visitor badges in your environment.

EasyLobby will be exhibiting our badge software this week at the annual ASIS Boston Security Expo 2012.

The conference will be held on April 12, 2012 at the Holiday Inn, Boxborough, MA. EasyLobby will be exhibiting in the HID Global booth #68.

We  hope you will visit the seminar to learn more about the current issues facing the physical security industry, and especially to view demonstrations of our visitor software and how we can help you improve lobby management and visitor security at your organization.

At this conference we will demonstrate the process of creating visitor passes by scanning a visitor ID such as a driver's license or business card. Our badge software allows you to customize badge templates, including the type of information and the visitor badge design that highlights the information that's most important to you.

We'll show you how to be managing visitors more professionally and improving lobby security with our visitor registration software.

The creation of watch lists in our visitor system allows you to screen individuals that you do not want in your facilities. You can also allow employees to pre-register visitors with our visitor systems.

These, and many more features of our visitor registration will be demonstrated at the conference.

So we hope to see you at the show. But if you are not able to attend, you can also learn more about our ID badge system by registering for a personalized online web conference.

During this 30 minute customized demonstration, you will learn more about how a visitor registration system can be effective in your organization, especially if you are still using a paper guest book for visitor sign in. Register today for our informative online demo.

 

 

If you are a security professional, you know about ISC West. It's one of the premier security events of the year, featuring educational seminars and exhibits from hundreds of security organizations around the world.

As in past years, EasyLobby will be demonstrating our visitor software at the show. The conference will be held at the Sands Convention Center in Las Vegas, NV on March 28 - 30, 2012.

This year, we will have a much different presence in the show. Rather than our typical 100 square foot booth, we will be part of the 3,600 square foot HID Global booth.

That means that in addition to viewing an EasyLobby visitor registration software demo, you are able to learn more about creating, using and managing secure identity solutions from HID Global and its key partners.

As an HID Global business, EasyLobby is part of an organization this is recognized around the world for a range of solutions including: multi-technology readers that make it easy to upgrade to contactless smart card technologies; high quality and reliable FARGO^® direct-to-card and high definition card printers/encoders; and genuine HID cards with lifetime warranty and a quality you can trust.

So if you are planning on attending ISC West, please come see us. Our booth number is 11051.

We'll be glad to demonstrate how you can create professional visitor badges and automate the guest sign in process using our visitor system.

Our badge software makes it easy to configure badge templates that are right for your needs.

At the show will will be providing demonstrations on our visitor management software, as well as our eAdvance pre-registration software and our EasyLobby eKiosk which allows guests to self-register using an Apple iPad or tablet. All our products allow you to manage visitor more securely and professionally.

And while you are at it you can learn more about HID Global solutions. We're sure you'll see the benefit of EasyLobby being an HID Global business.

If you're unable to attend the show, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the visitor registration features that are best for your particular environment.

 

 

Professional visitor management at college and university campuses starts with the ability to monitor and control all guests who are entering residence halls and other key buildings.

College residence halls are one of the primary locations for enhanced visitor security.

Our visitor systems can track students visiting another student's residence hall, and track and provide a visitor ID badge to all non-student visitors.

One of the key features of a visitor system for colleges is the ability to screen visitors on each states' registered sex offender database and to flag those visitors at the time of guest sign in.

Proper visitor registration is one of several important security safeguards that all colleges should address. Because most college campuses are an open environment, with many people moving about the campus, it is important that school officials monitor visitor and guest activity at all campus facilities.

Procedures that should be enforced include requiring all visitors on campus to wear a visitor badge that was issued when they were checked in.

Protecting students, administrators and faculty requires that educational institutions develop visitor management techniques that are secure, yet work smoothly and easily at a variety of campus facilities.

EasyLobby visitor software is used at many of the nation's leading educational facilities.

Find out more by registering for a free, customized web demo.

In about 30 minutes we will demonstrate the visitor registration system features that are best for your particular environment - whether a college or university, or other type of facility.

 

Many K-12 schools use visitor registration software to both improve security and to manage visitors more professionally and efficiently.

Screening visitors who may be listed on a states' sex offender database is one driving force for K-12 schools to use visitor software. During guest check in, if a visitor is listed as a registered sex offender, a warning will alert the lobby attendant within seconds and an automatic email or text alert can be sent to school administrators.

Because of this feature alone, many schools have done away with a paper guest book for visitor sign in and replaced it with a professional and secure approach to visitor registration.

When using a visitor system, all guests entering the school would be required to present a visitor ID such as a driver's license. The license is scanned to capture the guest information, including the photograph, and it is used to create a professional visitor badge.

In addition to sex offender screening, a visitor registration system can be used to create a watch list that allows the school to flag known individuals or organizations that they do not want entering the building.

Along with screening for unwanted visitors in schools, visitor management software allows the school to manage the issue of parental custody and which parent or caretaker is allowed to pick up a student during or after school. This is a particularly sensitive yet critically important issue and all K-12 schools need to take proper steps to manage effectively.

A number of additional visitor tracking software issues can also help the school better manage visitors and students leaving the school. For instance, being able to track the time of school volunteers as well as to create a different style visitor pass for them is helpful.

Being able to track and monitor students who are on field trips or who left the school grounds for open lunch or free periods is another good way to monitor and account for all students.

So there are many reasons to use badge software in schools beyond the most obvious advantage of screen out unwanted visitors.

For more information about the use of EasyLobby visitor systems in K-12 schools, read our case study of the Ballston Spa School District, or read an article and view a video from, TV station KIMATV about an EasyLobby ID badge system used at the Union Gap School District.

If you are interested in improving visitor security and managing guests more professionally at your school, or other type of environment, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the features of our software that are best for your particular needs.

 

Hospitals and healthcare facilities have unique issues when deciding how to improve visitor security.

Because of the openness of their buildings and the normally large number of visitors, they have a number of considerations when managing visitors and using a visitor system rather than a allowing free entry.

First they must address the importance of knowing who is in their buildings and the reasons why. Every organization, hospitals included, face growing concerns over unwanted and uninvited visitors. To address the safety of employees and other guests, many organizations have replaced their paper guest book with a more effective visitor registration system.

This allows the organization to identify who has entered the facility, determine if their visit is warranted or justified, and keep out individuals they do not want entering.

Like other organizations, once a hospital has decided that it is best to track and manage who is entering their buildings, they usually want visitor registration software that is not obtrusive or cumbersome when processing visitors for entry.

There's the issue of integrating visitor software with a number of other hospital systems such as HL7 for real-time patient feeds, Status Blue for pre-registering approved vendors, and access control integration to provide temporary proximity card access to specific guests such as contractors or temporary employees.

Many hospitals also want the option of screening unwanted visitors such as screening against each states' sex offender database or creating their own watch list of undesirable visitors.

Automatic alerts incorporated into visitor systems allow hospitals to better manage visitors. For example, a maximum visitor alert notifies lobby staff when a limit has been reached for the number of guests to a specific patient.

Flexibility is another key ingredient for hospitals, such as the ability to create a long-term visitor badge for family members that will be visiting a patient frequently over a period of time. Guest sign in and check out is thereby simplified. By using a barcodes on the visitor badges, these guests can be checked in and out with a simple barcode scan.

EasyLobby visitor management software is used to create visitor passes for millions of visitors every month at hospitals throughout the country.

For more information about using EasyLobby to create a safer, more secure environment at a hospital, or other type of facility, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the badge software features of our lobby system that are most applicable to your particular environment.

Many multi-tenant facilities use visitor registration software to improve security and enhance the professionalism of managing visitors at their facilities.

Both residential and commercial multl-tenant buildings can benefit from visitor software to enable facility managers to identify and  know exactly who is visiting the building, who they are visiting, the purpose of their visit, and when they checked in and out.

Much like other types of facilities or other industries, badge software has specific benefits to the multi-tenant building.

Visitor tracking software can work smoothly and easily with a variety of different tenants in the building.

Used at some of the largest multi-tenant buildings in the country, EasyLobby ID card software improves visitor security and lobby management at these facilities, and enhances their image as a professional, well-run facility.

Regardless of the size of the facility, EasyLobby visitor registration can be used to improve the guest sign in process.

Our electronic visitor management system can be used to customize badge templates, allowing administrators to customize badge designs. Visitors to a particular organization in a commercial facility will receive a visitor badge that is customized to that organization. These unique visitor badges can include the tenants logo, company name, floor number, and any other specific information that is necessary.

Many multi-tenant properties also use our visitor system to track delivery of packages and other assets that are delivered to or loaned out from the front desk.

An added benefit of our software is that individual tenants can pre-register guests that they know will be arriving, simplifying visitor sign in. In some cases the pre-registration is a requirement of check in.

Like other types of facilities using our visitor registration system, our software captures visitor data from a driver's license, business card, or passport scan, including capturing the visitor's photo.

Read the EasyLobby success story of our visitor management software at use in a residential multi-tenant property at Plaza South Condominiums in Fort Lauderdale.

For a commercial multi-tenant environment, read about our installation at One Gateway Center.

For more information about our ID badge system and how it can be used in your specific environment, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the capabilities of our system that are most pertinent to your specific requirements.

 

Food distributors are required to monitor and track all visitors who enter their facilities. These requirements are the result of FDA regulations on the protection of the nation's food supply under the Bio-Terrorism Rule.

Consequently, many food distribution companies use EasyLobby visitor software to closely monitor and keep accurate records of every truck and driver entering their facilities.

At many of these organizations our visitor systems are used at both corporate and the distribution facilities. In corporate buildings our visitor registration software provides a professional approach to managing visitors. In distribution facilities, our systems monitor the arrival and departure of trucks and drivers.

By being able to control access to their facilities our ID card software plays a major role in helping food distribution companies effectively comply with these regulations. They are able to record and report on all guest sign in activity and record the individuals and vehicles that have entered and left the facility.

A visitor log in our software records all this activity, plus any additional information that may be relevant to that facility or organization.

An added benefit is a reduction in costs. By monitoring the exact arrival and departure of each truck, these organizations are able to often dramatically reduce detention fees typically charged by third-party shippers for drivers that were delayed at the facility.

By using visitor registration these facilities are able to challenge any unwarranted detention fees.

Read our case study about how EasyLobby visitor management has helped a national food distributor.

Discover more about using a visitor system in your environment, whether a food distribution environment or another industry. Register for a free, customized web demo.

In about 30 minutes we will demonstrate the badge software features that are most pertinent to your specific requirements.

 

When using visitor software, many of our customers will often include a barcode on the visitor badge.

Our badge software allows you to easily design badge templates that include barcodes, in addition to whatever other information you consider important.

Barcodes offer a number of advantages that assist with managing visitors professionally in your facilities.

For instance, barcodes let you quickly scan a visitor pass to automatically check out a guest that is leaving a building. This is especially beneficial in a busy lobby or when you don't want to delay a guest when they are exiting the building.

A barcode on a visitor ID badge allows the lobby attendant to simply scan the badge and the visitor is checked out. No other action is required.

It's also beneficial to include barcodes on visitor passes assigned to frequent visitors. You can grant these visitors a permanent badge that can be scanned during guest sign in when they re-enter the facility. The EasyLobby visitor system will recognize the barcode and check them in.

Barcodes also help control and monitor entry and exit at one or more internal check points for visitors who have already been badged at any visitor registration system in the main lobby.

Upon arrival at an internal check point, the visitor badge with a barcode is scanned and the EasyLobby Satellite™ station will display the visitor's photo, name and clearance level and immediately inform the operator whether that visitor has permission to enter into that area or whether the operator should deny entry. The clearance level is assigned to each visitor when they are badged at the main lobby.

Because the EasyLobby ID badge system creates a unique barcode for every visitor, you don't have to be concerned about the creation of barcodes - simply designate that you want a barcode included in the ID badge template.

EasyLobby visitor registration software makes it easy to customize visitor badges, which is an important part of any lobby system.

For more information about barcodes and using visitor registration in your environment, register for a free, customized online web demo.

In about 30 minutes we will demonstrate the features of our software that are most pertinent to your particular requirements.

One of the many benefits of using a visitor system is that it allows you to comply with various state and federal regulations. This is something that is often overlooked when considering the use of visitor registration software at facilities.

Keep in mind that using badge software to create professional visitor badges is an important element of managing visitors and enhancing overall security. It goes to the heart of properly identifying and tracking every individual who enters a building.

But let's primarily address the specific issue of using it to comply with state and federal regulations.

When discussing the issue of compliance and the use of visitor systems, we first need to understand that organizations must often comply with regulations that are specific to their industry. So the type of industry makes a difference.

For example, organizations in the food and beverage industry must  comply with regulations under the Bio Terrorism Act, requiring them to know about and record every visitor who comes in and out of their facilities. A paper guest book for visitor sign in is an inadequate way to comply with such a regulation.

A visitor registration system allows organizations in this environment to monitor and track all their guests and to make a visitor log readily available to proper authorities if necessary. Read about the use of EasyLobby visitor tracking software used at a National Food Distributor.

Electric utilities are another industry that must comply with specific regulations for heightened visitor security at their generating facilities. Some of the largest utilities in this country use EasyLobby to help them improve visitor registration and monitoring at their facilities.

Read our success story of a large electric utility using EasyLobby visitor systems.

"Red Flags Rule" is yet another regulation that's part of the Fair and Accurate Credit Transaction Act of 2003. It requires businesses to be on the lookout for signs that someone is using another person's identity to get products or services with no intention of paying.

Businesses can verify the identity of visitors by using ID card software to scan the driver's license of all guests. Read more about Red Flags Rule.

Although not a specific state or federal regulation, many schools, hospitals and government agencies have internal or local requirements to guard against visitors who are on each states' sex offender database or the government denied parties database. EasyLobby's visitor management screens against individuals on these specific lists.

Our software also allows organizations to create their own internal watch lists to screen against individuals that they do not want entering their facilities.

Read how EasyLobby's school visitor software helps educational institutions and how EasyLobby helps government agencies identify visitors on terrorist watch lists and other government watch lists.

Discover how EasyLobby visitor management software can be used in your environment by registering for a free, customized online web conference.

In about 30 minutes we will demonstrate the features of our system that are most applicable to your specific requirements.

One of the primary benefits of a visitor system is that you can monitor exactly who is  in your facilities and the reason for their visit.

Unlike a paper guest book for visitor sign in, badge software allows you to keep all visitor information confidential while being able to validate the identity of everyone entering your building and knowing the reason for their visit.

As we say in our advertising, you can know whether this person is a:

Competitor

Partner

Fired Employee

Contractor

Using our visitor software, you will be able to scan each visitor ID automatically and print customized visitor ID badges in 20 seconds or less for each visitor.

With the ability to scale from a single system to hundreds across an enterprise, our visitor registration software can be used in any type of environment, large or small.

You can use a variety of alerts that allow you to take actions based on specific visitor behavior.  For instance, you may want to know when a visitor badge has expired but that guest has not yet checked out. Or you may want to be notified when a contractor has checked in for the third time so that you can certify him to continue working in your building.

For an increased level of lobby security you can flag visitors against internal watch lists of individuals that you do not want entering your facility such as former employees, competitors, or any others. Or you can screen against external databases such as each states' sex offender database or the Government Denied Party database.

Our visitor systems are integrated with over 40 of the leading access control systems, which allow you to provide proximity card access to guests, permitting them to enter doors, turnstiles and elevators controlled by the access system.

These are a few of the many features that you can implement using visitor registration from EasyLobby.

Discover more about visitor management. Register for a free, customized online web demo.

In about 30 minutes we will show you how to create a professional visitor badge with our ID card software.

One of the benefits of using EasyLobby badge software is that the same system you use for visitor registration can also be used to track the time and attendance of employees, contractors, volunteers, or any other personnel.

It's a relatively easy process to use your visitor management software for time and attendance.
 
All you need to do is to import all the employee names into the EasyLobby visitor software. There are several ways to accomplish this step. Contact our technical support center if you need assistance with this at support@easylobby.com.

You then design an ID badge template that includes a barcode for all those you wish to record the time and attendance. The barcode will be used to scan them in and out of the facility.

Or  you can provide them with a proximity card which, when used in conjunction with EasyLobby's access control integration, will allow those individuals access to locked doors, elevators or turnstiles controlled by the access system.

The time that the employee or guest is onsite is then recorded in the EasyLobby electronic visitor management system. You are able to either access a report with the details of check in and check out times, or you can export the data using a variety of formats into other systems.

Our time and attendance feature can be used for all employees, or to record the time for temporary employees and contractors. You may be able to achieve considerable savings by documenting the time and attendance of outside contractors and to issue payments based on the actual onsite time.

One of our customers in the food transportation business has used this feature to avoid unwarranted delay fees charged by other trucking companies who in the past had claimed that it took longer to load or offload materials in their facilities.

Another EasyLobby customer, a large electric utility, realized considerable savings by closely monitoring the time and attendance of all contractors working at their generating facilities during planned and unplanned outages.

Keep in mind that the time and attendance feature is just  one of the many different capabilities that can be used in conjunction with our visitor systems. There are many others.

Discover more capabilities of our visitor registration software by signing up for a free, customized online web conference.

In about 30 minutes we will demonstrate ways to create professional visitor badges and how to use visitor management to improve security and the efficiency of your organization.

Programmable alerts may sound complicated - as if you need to understand how to program or write software. But that's hardly the case. In fact they are very easy to incorporate into your EasyLobby visitor system.

This visitor software feature adds a great deal of flexibility to managing visitors.

Programmable alerts can be used in conjunction with issuing visitor badges during visitor registration. They permit you to assign a specific value to visitor action during guest sign in, and to automatically notify your lobby attendants that a specific action should take place.

There's a whole range of values and corresponding actions that you can assign. But the real benefit of this badge software feature depends on how you use it in your environment. Here's one example, but keep in mind that you can use it in much different scenarios.

In this example let's say you have four different areas in your building that visitors are allowed access. Each area is defined as a 'clearance' in one of the lobby system fields. One of these areas, let's call it the manufacturing area, has a requirement that all visitors must wear a hard hat for safety reasons.

In the alert menu of the visitor registration system you can include a message that reads, "Must wear hard hat" or some other words to that effect. When a visitor enters the building for a visitor pass and is checked in at an EasyLobby station, the operator selects the clearance that pertains to an area of the building.

If the manufacturing area is selected, an alert will appear warning the operator that the visitor must be provided with a hard hat.

Again, this is just one very specific example of a programmable alert. There are many different variables that can be used to define values and actions that you want to take to ensure professional visitor management at your organization.

For more examples of ways to use our visitor systems to enhance lobby management in your organization, register for a free, customized online web demo.

In about 30 minutes we will demonstrate the features of our software that are most pertinent to your specific requirements.

One of the more interesting and powerful features in the latest version of EasyLobby visitor software is rules-based approval. It's part of the web-based software that allows employees to pre-register visitors.

The capability provides administrators with a great deal of flexibility in deciding the approval process for visitors that are pre-registered by employees.

It's this type of flexibility that allows EasyLobby visitor registration software to be customized for your specific requirements.

Our pre-registration software for employees is called eAdvance. It's one of the options of our Secure Visitor Management (SVM) main application software. eAdvance allows employees to pre-register guests they know will be arriving, alleviating congestion at the front desk by having the guest information already complete.

The rules-based feature allows you to decide how those pre-registered guests are approved by others in the organization, and what those rules are.

Among the visitor system rules that you can choose to establish are:

• The person or persons who need to approve a visitor badge being issued to a pre-registered guest.
• Any specific category of visitors that need to be approved for entry.
• Whether any of the user-defined fields are subject to specific approvals before a visitor pass is issued to that guest.

An example of this rules-based approval is a pre-registered guest who is a contractor and does not have self-insured documentation on file. In this case, a user defined field has been checked concerning the self-insured documentation for contractors. You can apply a rule that when this occurs, a specific person needs to approve this contractor for entry.

You can see by this degree of customization that it provides you with a great deal of control over how you are managing visitors and approving them for entry.

Let's look at another specific example as a comparison. You may want to apply a rule for pre-registered visitors who are a foreign national and they do not have passport identification. As in the previous example, you can apply a visitor registration rule specifying the approval process that is required.

You can see by these brief examples that the rules can be varied and can cover many different circumstances for the approval of pre-registered visitors. Depending on your needs and concerns, it allows you to better manage guest sign in and decide who and when these guests will be approved for entry.

For more information about EasyLobby visitor systems and how you can create professional visitor badges, register for a free, personalized online web demo.

In about 30 minutes we will demonstrate the features of our software that are most pertinent to your particular environment.

We periodically ask our customers if they have upgraded to the latest version of our visitor software.

The most current release of EasyLobby visitor registration software is version 10.0.

Although it's not necessary to upgrade, you may find that there are new visitor registration features that will help how you are managing visitors and providing enhanced visitor security.

Here are a few of the features in version 10.0.

• An entirely new version of eAdvance - our web-based employee pre-registration software. Some of the new features include rules-based approval and the inclusion of barcodes in confirmation emails.
• Employee time and attendance features.
• Parking and inventory management.
• Conference room assignment.
• Categories and reasons by site.
• Password change rules.
• Lost and found form.
• More user defined fields, which gives you the ability to customize even more of the type of data captured.
• Package support for UPS, FedEx, and USPS with tracking numbers.
• More check-in and check-out programmable alerts.

Keep in mind that if you are a customer using our visitor management software and you have an annual maintenance contract, you can upgrade to the latest version of our visitor system at any time free of charge.

In fact, our maintenance plan is an exceptional value which also allows you to receiver free phone support and badge software updates and revisions free of charge.

So if you are still using a paper guest book for visitor sign in - rather than a professional lobby system to automate the creation of visitor badges and managing visitors - please examine the benefits of EasyLobby visitor management for your environment.

You can learn more by registering for a free, personalized online web demo.

In about 30 minutes we will demonstrate the benefits of creating professional visitor passes for all your guests and using visitor tracking software to enhance the image of your organization.

When using visitor registration software, you may have the requirement to use it at locations such as guard shacks, loading docks, gate entrances, or other remote locations away from the main lobby. Some of these locations may not have power while others may be outside and are not suitable for computers.

You probably want to provide the same visitor badges and manage visitors at these locations like you do at the main entrance.

A good solution is EasyLobby's mobile wireless solutions for visitor registration. These devices can be used outside and at locations that are not suitable for computers.

Mobile solutions can be used at multiple locations around your facility and the visitor log can share a common database so that you are able to analyze and report on guest sign in across the enterprise. Visitor data is sent from the wireless devices over a network to the main EasyLobby visitor management database.

Using an EasyLobby mobile device, you can scan a visitor ID such as a driver's license and you can check in the visitor at that location. Or you can scan a barcode on an existing visitor pass to determine if they have already been checked in at the main entrance.

So make the most of your visitor software by using it all all entry points at your facilities, including remote locations.

Jump here to read more information about EasyLobby Mobile badge software solutions.

For more information about creating professional visitor passes using ID card software from EasyLobby, register for a free, personalized online web demo.

In about 30 minutes we will demonstrate the capabilities of our software most applicable to your needs.

Many K-12 schools have decided to use EasyLobby visitor systems to protect their students, teachers and other guests from unwanted visitors.

A visitor system allows the school to know who is in their facilities and the reasons why. It also allows them to screen against unwanted visitors.

By scanning each visitor ID from a driver's license the school is able to verify the identity of the guest and record when they entered and left the building.

Here are some of the major benefits of using visitor registration in a school environment:

Automatically screen against internal watch lists and/or sex offender databases.

Print customized visitor badges including a photo. Distinguish different categories of visitors.

Create watch lists to ensure that proper individuals have custodial authority to pick up children.

Print long-term volunteer visitor passes and track their time and attendance.

Account for students leaving school grounds for field trips and/or off campus recess.

The fact is that using a paper guest book for visitor sign in does little to enhance visitor security or establish a professional approach to managing visitors.

Find out more about using visitor registration software in your school. Register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the badge software features that are most applicable to your particular requirements.

Hospitals and healthcare facilities are primary examples of organizations that depend on visitor systems to improve lobby management and enhance visitor security.

A case in point is the Connecticut Children's Medical Center, which is one of the many hospitals using visitor registration to improve how they are managing visitors.

Connecticut Children's began their search in 2004 to improve their existing system for visitor management. Their system had consisted of color-coded plastic badges and paper guest sign in sheets, which was an extremely cumbersome process.

The medical center was interested in EasyLobby's visitor software because of its robust features with many different capabilities It also closely aligned to their goals of managing visitors securely, flexibly and simply.

They were particularly impressed with EasyLobby after scheduling an online web conference. Shortly after the demo they decided to implement the system.

Today, EasyLobby's visitor management system is used to the fullest at the medical center to check in every visitor at every entrance. Visitor passes include a barcode for rapid check out. Even employees who have lost or forgotten their ID's are processed via the visitor system.

Multi-day passes are used at the facility to allow visitors to be checked in and out with a rapid and easy barcode scan. A Kiosk system has also been installed to allow guests to self register. The Kiosk includes a touch screen and driver's license scanner.

Connecticut Children's Medical Center uses watch lists in the visitor registration system to flag unwanted visitors. They also use email alerts to receive notifications on specific visitor behavior, such as a visitor badge that has expired but the guest has not checked out.

Hospital administrators have explained that they particularly like the flexibility and expandability of the EasyLobby visitor management software.

Subsequent to the installation of the EasyLobby system a leading security consultant audited the medical center and said that Connecticut Children's may be among the most secure Children's Hospitals in the U.S.

As the medical campus continues to expand they plan to use EasyLobby's visitor tracking software throughout the organization.

For more information about using an electronic visitor management system in your hospital, or other type of facility, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features that are most applicable to your particular requirements.