Your organization already knows whether a quick checkin is most important, or whether a colorful, clear Visitor ID Badge is top priority. Maybe you are a busy lobby where you just need to print out Visitor ID Badges quickly. Or maybe you are a school and you need a quality School Visitor Badge that will be issued for an entire semester. A Visitor Badge Software like EasyLobby will be customizable to cater to printing speed, picture quality or a combination of both.
Here is how Visitor Badge Software can handle the different situations:
Speed: For a grayscale or black and white Visitor ID Badge, choose a thermal label printer
Quality:For a color badge, choose a color inkjet printer
Speed: For a fast photo capture without any extra mouse clicks, let the license scanner capture the photo from the visitor's driver's license
Quality:For a fresh, well-lit visitor photo, capture the visitor's photo on arrival with a webcam
Speed: Just have text on the Visitor ID Badge; it will print more quickly
Quality:Make the visitor photo large and prominent on the Visitor ID Badge, and include catchy graphics
A combination of both: Let the Visitor ID Badge be black and white for quicker printing, but have a high quality, crisp visitor photo.
A combination of both: Leave out the images for quicker printing, but have color background and text that looks great.
These are just a few tips. Depending on the printer and badge template, there are countless possibilities. You already know whether you want speed or quality. Now you know how to implement it.
Visitor Badge Software should have the ability to print a badge with dynamic color coding. This makes it easy to tell the category of the visitor badge – or even the badge's expiration date. Here's how you can set this up:
Create a different color stripe on the badge for a different category of visitor. This can optionally accompany text that explains what the different color represents. For example an orange stripe could represent a weekend visitor badge but a blue stripe could represent a day visitor badge. A different color could represent a night visitor badge.
And how about doing this with your visitor badge software? Create a colored background that rotates in a sequence so that you'll know at a glance if the visitor's badge was printed that day. For example have twenty colors and rotate them so each day of the week the color will always be different. This way you'll know if someone is trying to use yesterday's pass to get in today.
During visitor sign in using lobby management software, often the first step is to scan the visitor's card. It can be a business card, license or passport. This can add to visitor security and also capture data about the visitors, as well as speed up visitor sign in.
Visitor security is improved if you are asking each visitor for an id card such as a driver's license. That will help the lobby operator verify who the visitor is. If there is a photo on the id card, that can be optionally captured by the lobby management software.
During the card scan, visitor data can also be captured. The software should allow control of how many or how few data fields are captured by the scan. The lobby operator should take a moment to look over the data before pressing the check-in button. This saves time but also makes for accurate visitor data.
The database at the heart of a visitor log software product, like any database, is very powerful. That power is the ability to manage an organization's visitors. It allows you to manage the visitor data in a way that unifies it and makes it instantly available while only requiring the data to be entered once for each visitor.
Organizations with a volume of visitors need to keep track of small bits of data, and then have this data available to be accessed as if it is a single thing. First and last names, check in times and company names all must be noted, and then all stored in the database.
Someone needs to command that database. This can be hard to do, unless your visitor log software has an intuitive, easy user interface. That is where visitor log software comes in. Visitor log software makes it easy, and the data is instantly available to the administrator in charge.
Finally, one more thing that shows the power of visitor log software is that each bit of data only need to be input once. This is the way it should be, and furthermore it doesn't take much time.
A visitor log software visitor database is powerful because it:
-makes many small bits of data organized into one manageable thing
-allows instantaneous availability of visitor data to the person(s) in charge of it
-the data only needs to be input once and then can be accessed/reported when necessary
Does your organization have a beautiful template for visitor ID badges? These characteristics can help to make the perfect badge template:
Use your visitor badge software to group visitor sign in information on the badge and center it within one area, however, for long text fields such as visitor name or company name, either allow room on the line, or allow line break (word wrap).
How about putting photos and logos on your badge? If you are going to put the visitor photo on the badge, make it as big as possible. It might even fill up one half of the badge. Also, if you don't need a visitor photo, just don't include it. If you want a company logo on the badge, but don't want it taking up space, enlarge it and send it to the back layer of the badge template, behind the text.
Powered by Compendium
