Learning About Visitor Management Solutions

One of the advantages of using a visitor system to professionally manage and track visitors to your environment is the ability to receive alerts on specific visitor activities.

EasyLobby ID card software has a number of alerts built into the system that you can easily activate depending on your needs. These alerts include: visitor check in alert, maximum visitor alert, frequent visitor alert, new visitor alert, new package alert, expired badge alert, watch list alerts, and others.

All of these alerts are part of the EasyLobby visitor registration system and are easy to activate with the addition of the correct parameters for your particular needs. They are essentially built into the software.

Although these alerts are very beneficial and are used during visitor registration by many of our customers, they don't always fulfill very unique or specialized requirements.

That's why EasyLobby visitor management software also has the ability for users to program alerts based on very specific situations. This is a good example of the richness and flexibility of our software which allows you to manage visitors based on your needs and requirements.

Programmable alerts allow you to assign a specific value to visitor action during guest sign in, and to receive automatic notifications that this action should take place. It allows you to manage visitors more precisely.

Let's provide an example, which is the best way to demonstrate this function. Keep in mind that this is a very specific example, and the programmable alerts function can include a whole range of values assigned to actions.

So here's one example. You have four different areas in your building that visitors are allowed to enter. Each area is defined as a 'clearance' in one of the EasyLobby badge software fields. One of these areas is the manufacturing floor, and you require that all visitors wear a hard hat for safety reasons.

In the alert menu of the EasyLobby visitor software you can include a message that reads: "Must wear hard hat" or similar words. Now, when a visitor checks in at the lobby system to receive their visitor badge, the operator selects the clearance that pertains to an area of the building.

If the manufacturing area is selected during visitor sign in, an alert will appear warning the operator that the visitor must wear a hard hat.

Again, this is a very specific example of a programmable alert, but that's their purpose - to apply the use of alerts to very specific requirements.

Programmable alerts are one feature of EasyLobby's visitor management system that you can use to improve the professionalism of managing visitors in your environment.

To learn more about programmable alerts as well as many other features of EasyLobby's visitor systems, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the benefits of our visitor tracking software and how it can be used at your particular environment.