Learning About Visitor Management Solutions

Using alerts in conjunction with your visitor registration software is an excellent tool for managing visitors and improving lobby management at your facilities.

Alerts can be used for a number of different reasons to notify you or others of specific visitor action or to help you better direct and manage visitors. Alerts allow lobby attendants to take certain actions based on who is checking in.

The best part is that using alerts as part of the EasyLobby visitor software is simple and uncomplicated.

Let's look at a few examples of alerts.

One example may be to notify your lobby attendant that a contractor needs to complete a drug test, watch a safety video, or complete an application or other paperwork after a specific number of visits.

Another example, in cases where your visitor system is integrated with your access control system, is to use an alert to notify the lobby attendant to ask the visitor to return their proximity card when they are checking out.

A final example may include the situation where visitors are required to wear hard hats if they are checking in to visit the manufacturing area. In this case an alert will notify the lobby attendant that so that the visitor can be notified of this.

Some common types of alerts in our visitor registration system include the following: 

Frequent Visitor Alert. This type of alert notifies the lobby attendant when the maximum number of visitors for a host has been reached. It can be used in a hospital or healthcare facility to restrict the number of visitors to specific patients.

Time Based Alerts:  These notify the attendant when someone has visited after a specific number of days, and the action to take. For example, a visitor might be required to sign a non-disclosure agreement after a specific time.

Arriving Visitor Alert:  Using this alert in our visitor management software will result in an employee automatically receiving an email or text message alerting them that a visitor has arrived and is waiting for them in the lobby.

Any of these alerts can be used in conjunction with visitor registration to improve the effectiveness of the system and the professionalism of your organization.

Using visitor badges are a great way to identify guests and improve lobby security. The use of alerts are one additional tool to use.

Discover additional ways that our visitor management can help you improve your management of visitors. Register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the EasyLobby features that are most pertinent to your particular environment.