Now Is A Good Time To Review Your Visitor System

When was the last time you evaluated the effectiveness of your visitor registration system?

At many facilities the answer is, "Far too long."

But there are many opportunities for improving the way you are managing visitors that will both improve visitor security and enhance the professionalism of your organization. And you should periodically take advantage of the opportunity to do so.

First of all, if you are still using a paper guest book for visitor sign in, then you are definitely not getting the most out of your visitor management techniques.

EasyLobby badge software provides a great deal of flexibility and customization, allowing you to capture exactly the information you need, knowing who is in your buildings and why. You also will be able to improve the processes for dealing with visitors.

It's a good idea to evaluate the visitor software functions that you are using, and which ones you are not. Here's a brief list of things to evaluate and consider:

What information are you including on visitor badges? Do you include a barcode for easy check out with a simple scan? What about the visitor's photo scanned from their driver's license or taken with a web camera? Remember, the visitor badge is one of the most visible aspects of visitor registration, so take every opportunity to make sure it is professional as well as functional.

What alerts are you using? Visitor systems allow you to incorporate a wide variety of alerts so that you are notified of specific visitor activity. One example is an alert on expired badges so that you know when a badge has expired but the visitor has not yet checked out.

How are you screening unwanted visitors? Do you create watch lists in your lobby system so that the attendant can be alerted about someone trying to check in that you do not want to enter your facilities. These might include disgruntled former employees, unwanted contractors, someone from a competing company or any other categories.

Have you integrated your visitor management with your access control system? This will allow you to provide temporary proximity card access to guests and contractors through your visitor system.

Do you produce reports to analyze visitor activity? This is a great way to determine if there are trends that will allow you to operate more effectively or improve lobby security.

These are some of the visitor management software improvements that you may want to consider. Find out more by registering for a free online web conference.

In about 30 minutes we can demonstrate that ID card software techniques that are most appropriate for your particular organization.