Learning About Visitor Management Solutions

Every organization should regularly review how they are managing visitors in their lobby and the visitor management techniques that can be used to improve security.

The fact is that many organizations fail to review their visitor security goals to develop effective procedures to both safeguard their facilities and people, as well as to maintain the image of a professional and well-run organization.

Organizations of any size can apply some basic visitor management solutions that will help lobby management. Here are a few suggestions.

Use color coded visitor id badges to quickly identify the type of visitor (such as contractor, intern, day student, etc.) and decide whether the visitor needs to be escorted by an employee.

Use your visitor registration software to print barcodes on visitor badges which allow your lobby attendants to rapidly check out visitors.

Decide whether you require a photo of the visitor, scanned from a license or taken by a web cam during visitor sign in. Also consider whether you want to include that photo on the visitor id.

Use Watch Lists to screen against unwanted visitors.

Use alerts as part of your visitor registration system so that you can take action when a specified event has occurred - such as a visitor who has entered the facility a certain number of times may be required to sign documents or take a safety test. You can set your visitor monitoring system to any number of alerts based on visitor activity.

Review the data that you capture with your visitor control software. Is it the type of information that is most useful to you in identifying visitors?

Finally, use reports to periodically analyze visitor activity and fine-tune your system.

EasyLobby Secure Visitor Management (SVM) allows you to use all of the above solutions, plus many others.

Register for a free, no-obligation web conference to see a demonstration of all of our visitor management techniques.

In about 30 minutes we will guide you through the features of our visitor management system that are most pertinent to your environment.