Learning About Visitor Management Solutions

Buildings Magazine recently selected the industry's top money-saving products for building facilities, and EasyLobby's visitor registration system was ranked as one of them.

The magazine, in its June 2010 issue stated, "Astute selection of building products can save money in a number of ways: initial costs, life-cycle cost, sustainability, longevity, energy efficiency, occupant productivity, and maintenance requirements.

"The Buildings editorial staff considered all of these criteria to cull this group of 81 high-performance products."

The description of EasyLobby highlighted eAdvance employee pre-registration of guests using a web interface.

The magazine article states, "eAdvance enhances visitor security and streamlines the process of visitor sign in and issuing visitor id badges."

Using eAdvance visitor monitoring software, employees log onto the product and fill out a simple visitor information form. When the preregistered guest arrives, one mouse click by the guard or receptionist checks the visitor in and a customized, professional-looking badge is printed.

EasyLobby visitor management solutions include a range of features and options for every environment, including Watch Lists, integration with access control systems, email or text alerts, a choice of different categories for visitors, custom badge designs, mobile visitor sign in solutions, kiosk or unattended lobby options, scanning visitor licenses or other id's, and customizing the information captured during visitor check in.

Read Buildings Magazine Top 81 Money-Saving Products.

For more information about how EasyLobby visitor registration software can save money for your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the top visitor management techniques that you can use in your environment.

No matter what the size or type of organization, you should have a process in place for visitor sign in and dealing with guests or contractors who enter your building.

As the leader in Secure Visitor Management (SVM) software, EasyLobby allows you to quickly scan a visitor's driver's license, business card or other form of identification to create professional-looking visitor id badges. No typing is necessary.

Our visitor registration system allows you to use a variety of alerts so that you can take certain actions based on visitor behavior.

For an increased level of security you can use Watch Lists such as the National Sex Offender Watch List to screen against unwanted visitors.

Many organizations want their employees to pre-register guests who are scheduled to arrive. EasyLobby's visitor management solutions allows employees to pre-register guests via the Internet.

For unattended lobbies, your visitor control software from EasyLobby operates in a Kiosk mode for visitor self registration.

EasyLobby provides visitor management security solutions to thousands of organizations around the world. Here's a partial list of our customers.

For more information about our visitor management system, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that will help improve visitor security at your facilities.

                                                         

Security publication SDM Magazine published an article on visitor management security from the perspective of the system integrator and security dealer in their June 2010 issue.

The article highlighted many important points of visitor registration software. Two of EasyLobby integrators were quoted extensively in the article - Schneider Electric and Johnson Controls.

Quoting from the article: "Increasingly, end users are coming to dealers and integrators wanting more from their visitor management system. Much more. And integrators are filling that need with new technologically advanced systems that not only integrate the visitor control software with access control, but with external databases and more."

"One of the most advanced (and attractive) features of a visitor registration system is its ability to tie in to sex offender, no-fly and driver's license databases."

The article went on to say, "A recent white paper by EasyLobby estimated that, as of 2008, only 10 percent of access control systems were integrated with visitor monitoring software. But integrators and dealers are starting to see that number shift."

Read the article from SDM Magazine here.

For more information about how EasyLobby visitor management techniques can help you improve visitor security, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate how you can provide secure visitor management in your facilities.

EasyLobby Secure Visitor Management can provide you with numerous options to configure visitor id badges.

Visitor badges worn by all guests who enter your facilities are the most visible aspect of your visitor registration system. So it's imperative that you make these badges look professional but also contain the visitor information that will be most helpful to you and your security team.

EasyLobby's badge maker software lets you print visitor badges with color coding so that you can easily tell the category of the visitor by the color coded badge. You can even change the color every day so that you are able to easily identify an expired badge.

Barcodes printed on visitor badges let you scan the badge for rapid check out. For frequent visitors, you can provide a permanent badge that has a barcode so that you can scan it in, and automatically check in the visitor without any other steps when they re-enter the facility.

Some organizations put visitor sign in information on one area of the badge - information such as visitor name, title, company, etc.

Placing the visitor's photo on the badge is also a good option. You can capture the visitor's photo during check-in by scanning their license, passport, or by taking a photo with a webcam.

Whatever your choice of badge design, EasyLobby visitor management solutions allow you to design security visitor badges that are unique to your organization.

Find out more how EasyLobby visitor registration software can help improve visitor security at your organization. Register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most significant for your particular requirements.

One of the important benefits of an EasyLobby visitor management system is the ability to quickly and easily scan the identification of every visitor entering your facilities.

Consequently, you are able to validate and verify the identity of each individual in your buildings.

EasyLobby was the first visitor control software company to fully integrate the use of a driver's license scanner to automatically capture visitor information.

Our visitor monitoring software allows you to scan any form of identification, including a driver's license, business card, passport, or other ID. You can electronically capture information on each ID without typing.

Once you scan an ID you can then electronically capture additional information about the visit, such as the reason for the visit, employee being visited, category of visitor - contractor, intern, day visitor, etc - and any other information that is important for you to identify and report on visitor sign in activity.

Even in a busy lobby with large number of guests, it takes only a few seconds to scan a driver's license or business card and create professional visitor id badges for all guests entering your facilities.

EasyLobby offers a number of scanning devices depending on your needs. These choices include Optical Character Recognition scanners or devices that read the encoded information from either a magstripe or barcode on the back of a license.

Depending on the type of scanner that you use, it will determine if the license has been tampered with or if it has expired.

All our scanners automatically populate the information from the scan onto the appropriate fields within the EasyLobby visitor registration software.

For more information about scanning IDs, as well as other visitor management solutions, register today for a free, no obligation online web conference.

See how easy it is to improve visitor management security in your facilities.

People often ask us, "What is a good way to learn about visitor management techniques for our needs?"

Our response: If you want to learn how visitor management software can be most effective in your environment, register for our online web conference.

In about 30 minutes, our experts at EasyLobby can explain how you can effectively use a visitor registration system in your particular environment.

Because different organizations have varying needs concerning managing visitors and improving visitor security, we find out what your needs are and explain how our visitor management solutions can address your specific requirements.

Each online demonstration is conducted solely for  your organization, so each presentation is tailored to your interests about visitor monitoring software.

Viewed in the comfort of your office and at your convenience, you will be introduced to the features of our visitor management system and ways for you to handle visitor sign in procedures in your environment.

So if you need to improve lobby security and are looking for ways to produce professional visitor id badges, I invite you to register today to receive an online demonstration of our visitor control software.

Hope we speak soon.

EasyLobby visitor control software will let you know who is in your facilities at all times and the purpose of their visit. It will alert you and your lobby attendants to those people you do not want in your facilities so that appropriate action can be taken to deny entry to those visitors.

If you are still using a paper book for visitor sign in, you are not securing your facilities properly.

You are also missing out on a host of features that allow you to provide better visitor security and managing visitors properly in your buildings.

EasyLobby visitor registration software is integrated with over 30 of the leading access control systems, which means that you can provide proximity card access to visitors, allowing them to access doors, elevators, turnstiles, etc. that are controlled by your access system.

Our visitor registration system makes it easy to check in guests. The lobby attendant can automatically scan the license of the guest and print customized visitor id badges, all within 20 seconds per visitor.

Lobby management is also simplified by allowing employees to pre-register guests. The lobby attendants can even pre-print badges and have them waiting when the guests arrive.

For more information about the visitor management solutions that are best for your particular environment, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate ways to improve visitor management security at your facilities.

Our customers often tell us that one of the ancillary benefits of using visitor control software is the improvement to their image as a professionally-managed organization.

After all, a perception of lax visitor management security can be a real detriment to any organization.

While a primary benefit of our visitor registration software is improving visitor security and efficiently managing visitors at their facilities, the improvement to their image cannot be discounted.

Being able to produce high-quality visitor id badges and using a visitor registration system during visitor sign in, help improve the way guest view the professionalism of that organization.

So the next time you visit a facility that's using a clumsy, ineffective sign-in book, tell them about professional visitor monitoring software from EasyLobby.

For more information about the many visitor management solutions that we offer, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management techniques that are most appropriate for your particular organization.

EasyLobby Secure Visitor Management allows you to protect people and assets by knowing exactly who is in your buildings at all times and the reason for their visit.
 
Our visitor monitoring software is installed on a PC at each entry point where guests enter your facilities . An attendant is able to scan a visitor's ID and print customized visitor id badges in seconds with no typing required.

EasyLobby badge maker software lets you design customized badges that fit your needs and style. For example, on each visitor badge you can highlight whether an escort is required, or the day the badge was issued.

We allow you to streamline the process of managing visitors to your facilities by checking in visitors quickly and easily, without sacrificing the information and the visitor data that's important for you to capture during visitor sign in.

EasyLobby provides an enterprise-class visitor registration system that is able to scale from a single system to hundreds.

By offering integration with the leading access control systems, you have the option of providing proximity card access to guests, further enhancing your visitor management security.

One of the many visitor management techniques that we provide is the ability to allow your employees to pre-register guests. This further simplifies the visitor check in process. Lobby attendants can even have badges pre-printed for guests when they arrive.

With our visitor control software you can better analyze visitor activity, which means you can further streamline your processes and better understand who is visiting your facilities and their purpose.

For more information about the visitor management solutions that are most appropriate for your environment, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the features of our visitor management system that will help you improve visitor security and improve your image as a security-conscious organization.

Implementing EasyLobby visitor control software is not a costly or complicated venture.

In fact, it's surprisingly easy to install and learn. In no time at all you can have a visitor registration system in place to create customized visitor ID badges, pre-register visitors, and create reports to analyze visitor activity.

As a result you will improve visitor security and your image as a security-conscious organization.

Using our visitor registration software will allow you to secure the workplace from unwanted visitors, and you will be able to understand exactly who is in your buildings at any point in time and the reasons why.

In 20 seconds or less our visitor monitoring software is able to check in each guest and capture their photo, signature, name of the person being visited, reason for their visit, their entry and exit times, and much more information if you desire.

Although EasyLobby's visitor management techniques are simple to learn, there are many options for you to use that allows you to tailor the system to exactly your needs.

Creating watch lists, capturing specific visitor data, using a variety of alerts, securing sensitive areas of your company, integrating with your access control systems - are all features of our visitor management system that you can employ.

Find out more about the visitor management solutions that are most important to you by registering for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate how to improve visitor management security in your organization.

EasyLobby is now one of the sponsors of Children's Hospital THIS WEEK, a weekly electronic newsletter designed to further the education and enrichment opportunities for children's hospital administrators and clinical providers.

Children's Hospital THIS WEEK is provided by NACHRI - the National Association of Children's Hospitals and Related Institutions.

As the leader in visitor management solutions, EasyLobby is used at many children's hospitals throughout the country. One reason we are used so extensively at children's hospitals is that we understand their requirements for visitor control software.

EasyLobby visitor registration software is able to create visitor ID badges for millions of visitors every day at hospitals.

EasyLobby Secure Visitor Management integrates with other hospital systems, which is frequently an important consideration by hospital administrators and security personnel. Some of these systems include HL7 for real-time patient feeds and Status Blue for pre-registering approved vendors.

Many children's hospitals also want the option of the National Sex Offender screening, which is offered as part of our visitor monitoring software.

One of the EasyLobby visitor management techniques often used at children's hospitals is the feature of maximum visitor alert in the EasyLobby system which allows them to manage the number of visitors to a particular patient.  For example, using an EasyLobby visitor management system they can limit the number of guests to a patient in intensive care.

Children's hospitals can also use our visitor registration system to provide extended visitor ID badges for family members who may be visiting patients frequently over a long period of time.

Here are samples of Children's Hospital THIS WEEK, as well as a link to register to receive the newsletter.

For more information about improving visitor management security at hospitals, or other environments, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the critical visitor management techniques that will help improve visitor security at your facilities.

Managing visitors properly in your facilities requires a professional approach to providing secure visitor management.

EasyLobby's visitor registration software is used today in thousands of locations around the world. We automate the entire process of visitor sign in and check out.

There are many considerations when first employing a new visitor management system in your buildings, such as: "What information do you want to capture from the visitors who are entering your facilities? What is most important to you?"

You can then decide to include that information on visitor ID badges.

EasyLobby's visitor registration system provides a great deal of flexibility in data capture. We provide a number of standard fields such as employee being visited, category of visitor, reason for the visit, and a number of other fields that you can choose to use.

But we also have many user defined fields so that you can capture visitor information that is specific to your environment, such as whether the guests have viewed a safety video, whether they were provided with an application, whether they signed a non-disclosure agreement, or other information that is important to your organization.

This approach to visitor log software lets you customize your visitor management techniques so that you are able to understand and analyze visitor entry.

Capturing useful visitor data is one step to improving visitor management security. We can demonstrate many others during a free, online web conference. Register today.

In about 30 minutes we will guide you through the different visitor management solutions that are most helpful to your particular environment.

Utilities and energy-related companies across the country use EasyLobby visitor registration software to automate their visitor sign in process and improve visitor security.

Because of their critical infrastructure, visitor management security is especially important to utility operations. They must secure their facilities at all times and know exactly who is in them and the reason why.

EasyLobby's visitor management solutions help utilities:

• Comply with regulations to identify exactly who is in critical utility facilities
• Quickly scan and badge large numbers of visitors and contractors at plant facilities, each in 20 seconds or less
• Control costs by monitoring time and attendance of contractors working during plant outages
• Screen out unwanted contractors at job sites
• Allow employees to pre-register guests
• Use reports to analyze visitor activity 

With EasyLobby visitor monitoring software, utility operations are able to screen against internal watch lists as well as Government Denied Persons Database to protect their operations from unwanted visitors.

For more information about how EasyLobby's visitor registration system can improve security and control costs at a utility, or any other type of operation, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most helpful to your organization.

One of the easiest and least costly ways to improve overall security in any organization is the use of professional visitor registration software.

A perception of lax visitor management security can be a real detriment to your organization, not only from visitors but also because of the negative feeling of employees.

EasyLobby secure visitor management addresses the issue with an enterprise-class visitor registration system that includes visitor tracking, reporting, and badge printing.

EasyLobby provides the ability to print professional quality, customized visitor ID badges for all guests during visitor sign in. You can customize badges so that you can quickly identify different categories of visitors, or to identify the day the badges were issued.

Because the lobby is the first place the visitors form an impression of an organization, professional visitor monitoring software can enhance your image as well as improve visitor security.

For more information about the various visitor management techniques that can be employed in your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management solutions that are most useful to protecting your facilities.

Industry publications Security Magazine and SDM issued a "Solutions by Market" supplement to their magazines in June, 2010, reporting on the need to improve security at universities and other campuses.

EasyLobby was in the supplement with an article titled, "Improving Visitor Security at College Campuses."

The article stated that EasyLobby Secure Visitor Management is used today at many colleges and universities across the country to protect students, faculty and administrators from unwanted visitors.

Professional visitor management techniques at college campuses start with knowing who is visiting the different buildings and the ability to monitor and control exactly who is entering and leaving each facility.

EasyLobby visitor monitoring software can be used to identify and badge each and every visitor entering campus facilities. Additionally, EasyLobby can create watch lists to identify specific individuals not welcomed on the campus.

Online screening of visitors on the National Sex Offender Registration database can also be used by EasyLobby visitor registration software to identify those individuals at the time of visitor sign in.

The article pointed out how Loyola University Chicago is currently using EasyLobby's visitor registration system to monitor visitors on its campuses.

The manager of security at Loyola was quoted, "EasyLobby visitor management system has helped make our campuses safer."

To find out more about improving visitor management security at your university campus, or other facility, contact us for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most helpful to your particular situation.

How important is visitor security at your organization?

Organizations that rank it high on their list use EasyLobby visitor registration software to monitor and control the entry of visitors at their facilities.

Here are a few of the reasons why thousands of organizations worldwide use EasyLobby Secure Visitor Management (SVM) to improve security and professionally manage guests at their buildings.

Create Professional Visitor ID Badges: One of the most visible aspects of a visitor registration system is the badges provided to visitors. EasyLobby lets you print professional badges that can be customized for your particular look or style, and contain exactly the information you want on each badge. You can create different badge designs for different categories of visitors, or color code them for different days of the week to easily identify an outdated badge.

Scan Visitor's ID:  Our visitor management system will allow you to electronically scan a visitor's ID such as a driver's license, business card or other form of ID during visitor sign in. All relevant information about the visitor can be captured at that time.

Capture Additional Visitor Information:  In addition to the information scanned from an ID, you can capture other relevant information such as the employee being visited, the purpose of their meeting, and a host of custom fields that are specific to your environment -- information such as whether they have signed a non-disclosure agreement, taken a drug test, viewed a safety video -- any information that you deem important to how you are managing visitors.

Restrict Assess to Secure Areas of your Facilities: One of the visitor management techniques you can perform with EasyLobby Satellite™ is to monitor visitor entry and exit at one or more internal locations or "check points".

Use Watch Lists: Identify people you want to 'flag' before they enter your facilities. These can be dismissed employees,  competitors, or other malicious individuals that you want to keep out of your facilities, or they can be VIP's such as Board Members, partners, etc. that you want to provide special treatment.

Let Employees Pre-Register Guests: This is particularly useful at busy lobbies and can improve lobby management and speed the flow of visitors to a facilities. Badges can even be pre-printed for expected guests.

Create Reports: Our visitor monitoring software allows you to produce customized reports so that you can analyze visitor trends that can allow you to operate more effectively.

For more information on visitor management solutions that can improve security at your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate how to improve visitor management security at your organization.

Industry publication SDM Magazine highlighted an EasyLobby customer success in its June 2010 issue.

One Gateway Center, a 30-story office high -rise in Newark, N.J., uses EasyLobby visitor registration software in its lobby.

The publication reported, "The greatest efficiencies came in Phase Three, when a visitor management system from EasyLobby was installed.

The article discusses the integration of EasyLobby secure visitor management with other access control systems and how integral that was to the overall success of the installation.

The article states, "The new visitor control software also offers a higher level of assurance that visitors will not re-enter the premises at a future date without checking in again, as visitor ID badges are programmed to automatically expire after a certain number of hours."

EasyLobby's visitor registration system is also used in the parking garage where "a security guard can scan visitors' credentials and print out a bar code badge using a wireless handheld device that has a built-in scanner."

The visitor monitoring software and the access control systems at One Gateway Center were installed with EasyLobby partner Engineered Security Systems of Towaco, N.J.

The next phase of the installation will include the addition of EasyLobby's eAdvance™ software which will allow employees to pre-register guests, saving additional guard time by eliminated the need for the guard to call the person the visitor is coming to see.

Read the complete article from SDM Magazine here.

For more information about EasyLobby's visitor management techniques and how we can improve visitor security and how you are managing visitors to your facilities, register for a free, no-obligation online web conference.

EasyLobby's visitor monitoring software will allow you to easily screen visitors against national databases of denied persons.

Upon visitor sign in, our visitor registration system will automatically check a wide range of government denied persons lists to determine if the visitor is on any of the databases.

These Government Denied Databases include:

• FBI Most Wanted Terrorists, Wanted Fugitives, and Hijack Suspects
• Department of Treasury Designated Terrorist Individuals
• Department of Commerce Denied Persons
• Department of Homeland Security Most Wanted Fugitive Criminal Aliens
• U.S. Marshals Service major fugitive cases
• U.S. Postal Inspection Service most wanted
• U.S. Secret Service most wanted
• and many other government denied party lists

Knowing individuals on these lists will help protect your organization. In specific cases screening against individuals on these lists are required at sensitive, critical facilities.

EasyLobby secure visitor management provides the option of screening against some or all of these denied party lists and displays the results within seconds of visitor check in.

Our visitor control software will alert your lobby attendants to those people you do not want in your facilities so that you can take appropriate action and improve visitor security.

For a demonstration how EasyLobby can improve visitor management security by screening against Government Denied Parties, register for a free, no-obligation online web conference.

In about 30 minutes we will review the denied party function of our visitor management system as well as other visitor management techniques that will improve how you are managing visitors in your environment.

Regardless of your individual situation, there are a number of visitor control software techniques that can help you improve visitor security and ways that you are managing visitors at your facilities.

First of all, your visitor registration system should be able to scan detailed visitor information in seconds without typing.

To minimize training of lobby staff or security guards, the visitor registration software should be easy to use but still have the flexibility to capture visitor information that is particular to your environment.

For instance, you may want to know if the guest is a first-time visitor, or if they have completed an application or other paperwork.

You may want to know if the guest is on your internal "Watch List." People on a Watch List may require special attention, such as strategic partners, customers, or other VIPs. Conversely, they may be malicious individuals or dismissed employees that you want to keep out of your facilities.

Once a visitor is checked in by the visitor management system you want to print professional looking visitor ID badges for your guests. Anything that you capture during visitor sign in should be information that you can print on a badge, if you so choose.

Analyzing visitor data with queries and reports is an important function of any visitor monitoring software.

In some cases, if you want to give visitors unescorted access to your environment, you may want to integrate your secure visitor management with your access control system.

These are a few of the many visitor management solutions that you can employ with EasyLobby.

For more information how we can help improve visitor management security at your organization, register for a free, no-obligation online web conference.

EasyLobby visitor registration software allows you to monitor visitors whose visitor ID badges have expired but who have not checked out of the building.

When visitors are checked in by our visitor control software, the lobby attendant can specify a length of time that their badge is valid.

When that time has expired, and the visitor has not yet checked out, you have the option of receiving an email or text message notifying you that the badge has expired.

The employee meeting with that visitor can also be notified.

The expired badge alert in EasyLobby's Secure Visitor Management (SVM) is part of a series of different alerts that you can use to increase visitor security and be notified about changing situations.

In the case of the expired badge alert, it allows you to investigate the reasons why a visitor has extended a stay beyond expectations, and why they have not checked out of the building as expected.

To set the expired badge alert in our visitor registration system go to the 'program options' screen, click on the 'email alerts' tab, and then the 'expired badges alert' tab. Complete the various screens, including adding customized wording on the email message.

The alert function is a good procedure to follow, especially in organizations that wish to practice positive visitor management techniques and increase visitor management security in their facilities.

This is one feature that allows you to be properly managing visitors at all times.

For more information about our alerts feature, as well as additional visitor management solutions, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through ways that you can use our visitor monitoring software in your organization.