Learning About Visitor Management Solutions

Most organizations try to do everything possible to create a positive brand image. Although there are a lot of different elements that go into brand identity, certainly the way customers and prospects view that organization is a big part of creating a positive brand.

So are you reinforcing a positive brand image with professional lobby management, or do you still use a paper guest book for visitor sign in?

Improving lobby security and managing visitors professionally should be a priority for all organizations, and certainly for those who wish to maintain a positive brand identity. After all, how you greet visitors and the type of visitor system in place says a lot about the professionalism of the organization.

EasyLobby automates the entire process of guest sign in. Our visitor registration system automatically scans a visitor ID such as a driver's license and creates a professional-looking visitor pass, all within 20 seconds or less per visitor.

It allows you to take a positive approach to creating a good first impression with guests.

There are also a lot of other benefits of our visitor software such as knowing exactly who is in your building at any time and the reason for their visit. Also you can gather the type of information that is important to your particular environment, such as the employee being visited, the name of the company of the visitor, when they checked in and when they left, and a host of other items that you decide are important to your requirements.

You have the option of integrating your EasyLobby visitor registration software with your access control system to provide visitors with proximity card access to locked doors, elevators or turnstiles.

You can also create watch lists to screen against unwanted individuals entering your building.

There's also a host of additional features and benefits of using visitor systems. And one of the primary benefits is to improve your overall image as an organization that does things the right way.

For more information about using visitor management software in your environment, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the badge software features that you might find quite useful to improving your brand and image.

Most of the blogs on this post are about visitor management solutions and success stories of EasyLobby customers. But today we'll discuss EasyLobby the company as well as the product.

After all, when you purchase visitor software it's the company behind the product that you need to know about.

EasyLobby has been in existence for 14 years, and visitor management software is its sole focus. It is an independently-owned company and software products are developed in-house by its own engineering staff. The company is headquartered outside of Boston, Massachusetts.

EasyLobby has focused on providing visitor systems that are:

1. reliable, feature-rich and easy to use and install;
2. can integrate with other security management and access control systems to provide a total security solution for employees and visitors;
3. an organization that is extremely customer-driven when expanding the capabilities of its software.

Customers also speak highly about EasyLobby's customer support capabilities. With free phone support, customers find it easy to resolve any technical issues or questions about the visitor registration software.

When speaking to prospects about a visitor system, EasyLobby personnel stress the benefits of a professional lobby system over a paper guest book for visitor sign in. The use of a visitor registration system allows an organization to understand who is in their building and the reasons why.

By automating all the steps during guest sign in, organizations are able to professionally manage visitors and capture all necessary information about the visitor and the reason for their visit.

Using badge ID software, a customer is able to scan a visitor ID such as a driver's license, automatically capturing the information and creating a professional visitor badge within 20 seconds per guest.

EasyLobby customers are possibly one of the best examples of the success of the product. They span a wide range of industries and types of organizations, from large corporate facilities, small businesses, government, military, non-profit, colleges, K-12 schools, hospitals, multi-tenant facilities, and industries of all kinds.

Many of our customers also tell us that  our visitor management system improves their image as a professionally-run organization. They explain that our software is a more professional approach to lobby management than a paper method.

Because EasyLobby is integrated with over 45 access control systems, customer can provide barcode or proximity card access to guests, allowing them to open doors, turnstiles or elevators that are controlled by the access control system. Read our white paper on the integration with access control systems.

There are many more features and capabilities of EasyLobby software that can benefit your organization. Many of these benefits are discussed in greater detail in other blog posts. But if you would like to find out more, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the ID card software features that are most pertinent to your particular environment.

Colleges and University campuses are an area where improved visitor management can be effective at enhancing security and improving the image of the college.

Case in point, Loyola University Chicago. The visitor registration system used by Loyola is one of many EasyLobby installations at college and university campuses throughout the country.

Loyola University Chicago is the nation's largest Jesuit Catholic University. It is an urban campus that has a large number of non students, especially the school libraries that are often visited by students from other nearby institutions.

"How to manage our libraries was a concern that drove our initial interest in visitor management software," said Frank Dale, Manager of Physical Security for Loyola. "We were having some petty thefts and we simply wanted to know who was in our facilities, which we were not able to do without a professional visitor system in place."

Prior to the EasyLobby visitor software deployment, each visitor log was kept by hand and on a building-by-building basis. There was no automation.

As overall security and visitor security became more of a concern it became obvious that a 'by hand' system wasn't feasible and would not be able to scale as the campus expanded. Loyola officials wanted a better system to be managing visitors and they decided that EasyLobby was the answer.

The use of school visitor software at Loyola has grown significantly since the initial implementation at the school libraries.

The school is currently using EasyLobby visitor registration software at 3 libraries, 7 residence halls and 4 administrative buildings. All systems are networked to the same central database where data is integrated, analyzed and reported on.

EasyLobby badge software is used for reconciliation at the end of visiting hours so that campus administrators know which guests are still on-campus and which have checked out.

"EasyLobby has helped make our campuses safer" said Dale. "Especially since we are located in an urban setting, we place a high premium on keeping out unwanted visitors, and on keeping our students, faculty and staff safe."

Another benefit of using visitor badge software is that petty thefts in the libraries, which was difficult to manage with so many visitors plus students from other campuses, has been dramatically reduced.

"As a result of EasyLobby's responsiveness and proactive assistance," said Dale, "we plan to grow the use of EasyLobby as the campus grows."

For more information about the use of a school visitor badge at your campus environment, or the use of visitor badges in other types of organizations, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor tracking software features that are most effective for your specific environment.

EasyLobby will be exhibiting our visitor software for the first time at the ISC Solutions event on November 2 -3, 2011 at the Javits Center in NYC.

We'll be in booth #1739 and we hope to see you.

We'll be demonstrating our badge software at the event by scanning a visitor ID such as a driver's license and creating a visitor badge.

Because it's quick and easy to register guests with the EasyLobby visitor system it only takes a few seconds to check in a visitor, capture the necessary information and create a visitor pass.

To capture additional information about the visitor we can also scan the person's business card. That additional information can be added to the visitor log and can be included in the visitor badges.

Our badge maker software makes it easy to create a badge template or to customize a badge with our badge designer tool.

With a click of the mouse we can then check in the guest. We demonstrate this check in process to each person that visits our booth. Those who are unfamiliar with our visitor control software are surprised at how easy it is to operate.

We can explain the custom reports that can be generate using our visitor management for those attendees who are interested in that aspect of our system. Or we  may provide more information about creating alerts or using the watch list feature of our visitor registration system.

So if you are in the NYC area please come by to see our software in action. But if you can't make it to the show you can still see how our lobby system operates by registering for a free, personalized online web conference.

In about 30 minutes we'll demonstrate the  features of our system that are most appropriate to your particular requirements.

Although EasyLobby is best known for our visitor software and ways to be managing visitors more professionally, we also offer the best pricing on replacement visitor badge stock.

You'll find that we provide the most competitive prices for a variety of different styles of visitor badges for your black and white DYMO badge printer or for your color ink-jet printer.

Visitor passes come in a variety of badge templates and styles, including self-expiring badges, adhesive badges, fold & clip badges, as well as a variety of other options.

Quantity discounts for visitor badge stock is available.

See our complete line of black & white badge stock options.

View our color badge stock options here.

Remember, when ordering replacement stock be sure to order early before you run low. An adequate supply of badge stock is essential to the smooth functioning of your visitor registration system.

Organizations that use professional visitor management recognize how effective it is compared to using a paper guest book for visitor sign in.

For more information about replacement badge stock, or to learn more about our visitor system, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the badge software features that are most applicable to your particular environment.

Many of EasyLobby visitor software customers want to accurately and quickly capture visitor data and the photo from a driver's license as well as to authenticate the license to make sure it is valid.

By using our new visitor registration license scanner our customers can now do both within seconds using a single piece of equipment.

EasyLobby has partnered with AssureTec Technologies of Manchester, NH to offer AssureTec's ID authentication system as part of EasyLobby's suite of visitor systems, allowing users to scan a visitor ID such as a driver's license for authenticity and accurately capture the information and the photo.

The AssureTec ID-150 scanner is capable of reading both sides of a driver's license simultaneously and automatically comparing the data on the magnetic strip or 2D barcode on the back of the license and the information on the front.

It extracts all available data fields, as well as the photo, and within seconds runs multiple forensic tests specific to that license. All current issue and most previous issue licenses are supported from all U.S. states, Canadian provinces and many licenses from around the world.

The AssureTec visitor system scanner improves visitor security by eliminating the use of counterfeit documents and false identities to surreptitiously enter facilities. It can be extremely useful in detecting counterfeit documents or modifications to otherwise valid documents.

The ID-150 visitor registration system scanner is available immediately from EasyLobby in two different options. One option includes the driver's license scan to capture both the information and the photo, and the other includes the scan with authentication to be sure the license is not a counterfeit.

The ID-150 is sold in conjunction with EasyLobby badge software.

For more information about the many features and capabilities of an EasyLobby visitor system register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration software features that are most applicable to your particular requirements.

Knowing who is in your buildings and the reason why is a major reason for using professional visitor software.

That's why more organizations today are controlling access to their facilities with visitor registration. Professional lobby management not only improves security, it highlights that the organization cares about its visitors and employees.

Managing visitors professionally does not have to be an expensive proposition or unduly complicated or time consuming.

Professional visitor management begins at guest sign in. Replacing a paper guest book with badge software is the first step. This allows you to register a visitor with several easy steps:

1. Scan a visitor ID such as a driver's license and capture the information including the photo.
2. Capture additional information that is important to your organization in identifying the visitors, information such as company affiliation, employee being visited, category of visitor such as a contractor as opposed to a day visitor.
3. Screen out unwanted visitors with Watch Lists or external lists such as each state's sex offender database or the Government Denied Parties Database.
4. Provide a professional visitor badge that is customized to include the information most pertinent to you in identifying the visitor.

All this can take place in a matter of 30 seconds or less per visitor.

With visitor software you can also create alerts so that you can take certain actions based on visitor behavior, for instance, knowing when a visitor badge has expired but that person has not yet checked out.

For unattended lobbies visitor management can operate in a stand-alone kiosk mode for visitor self registration.

The use of a visitor system allows you to do much more than only creating visitor passes. EasyLobby visitor registration software is used at thousands of organizations around the world.

Find out more how you can use a lobby system in your environment to improve security and enhance your image as a professional organization.

Register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the badge ID software features that are most pertinent to your particular requirements.

One of the easiest and most cost-effective ways to improve overall security at your facilities is by using visitor software.

A visitor registration system can screen, badge and track every outside visitor and contractor that enters your buildings.

When a guest enters your building the lobby attendant can scan a visitor ID such as a driver's license and create a professional visitor badge that includes their photo and any other information pertinent to your environment - information such as their business title, the area of the building they are visiting, whether an escort is required, the employee they are visiting, and depending on your needs, other useful information that helps you identify who that visitor is and whether they are at a location in the building where they should be.

You can also include the visitor's photo on the visitor pass, captured by scanning their license.

Keeping unwanted people out of your facilities is one of the functions of a visitor system. Watch lists such as each states' sex offender database and/or the Government Denied Parties database can be used as part of visitor registration software to alert you to visitors who are on those lists.

You can also create your own internal watch lists to put individuals or organizations that you want to flag if they attempt to check in to any of your buildings.

EasyLobby visitor management has a host of additional features that allow you to customize the system to fit your specific needs and requirements. Managing visitors professionally using badge software helps your image as an organization concerned about the safety of everyone in the building.

So the next time you pick up a pen during guest sign in to put your signature on a paper guest book, be sure to explain to them the benefits of using professional visitor registration to improve security.

Discover more about how visitor systems can improve security, enhance how you manage visitors and create a more professional environment. Register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our system that are most pertinent to your particular environment.

One of the advantages of using a visitor system to professionally manage and track visitors to your environment is the ability to receive alerts on specific visitor activities.

EasyLobby ID card software has a number of alerts built into the system that you can easily activate depending on your needs. These alerts include: visitor check in alert, maximum visitor alert, frequent visitor alert, new visitor alert, new package alert, expired badge alert, watch list alerts, and others.

All of these alerts are part of the EasyLobby visitor registration system and are easy to activate with the addition of the correct parameters for your particular needs. They are essentially built into the software.

Although these alerts are very beneficial and are used during visitor registration by many of our customers, they don't always fulfill very unique or specialized requirements.

That's why EasyLobby visitor management software also has the ability for users to program alerts based on very specific situations. This is a good example of the richness and flexibility of our software which allows you to manage visitors based on your needs and requirements.

Programmable alerts allow you to assign a specific value to visitor action during guest sign in, and to receive automatic notifications that this action should take place. It allows you to manage visitors more precisely.

Let's provide an example, which is the best way to demonstrate this function. Keep in mind that this is a very specific example, and the programmable alerts function can include a whole range of values assigned to actions.

So here's one example. You have four different areas in your building that visitors are allowed to enter. Each area is defined as a 'clearance' in one of the EasyLobby badge software fields. One of these areas is the manufacturing floor, and you require that all visitors wear a hard hat for safety reasons.

In the alert menu of the EasyLobby visitor software you can include a message that reads: "Must wear hard hat" or similar words. Now, when a visitor checks in at the lobby system to receive their visitor badge, the operator selects the clearance that pertains to an area of the building.

If the manufacturing area is selected during visitor sign in, an alert will appear warning the operator that the visitor must wear a hard hat.

Again, this is a very specific example of a programmable alert, but that's their purpose - to apply the use of alerts to very specific requirements.

Programmable alerts are one feature of EasyLobby's visitor management system that you can use to improve the professionalism of managing visitors in your environment.

To learn more about programmable alerts as well as many other features of EasyLobby's visitor systems, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the benefits of our visitor tracking software and how it can be used at your particular environment.

Commercial and residential multi-tenant buildings are not often viewed as prime examples of the use of visitor systems to monitor and track guest entry and exit.

Although it may seem difficult to deal with many different tenants and managing visitors for these types of facilities, the truth is that like many other types of environments it is important for organizations to understand who is entering the building and what their purpose is.

Multi-tenant facilities can definitely benefit from the use of badge software to track visitors, knowing who they are visiting, the purpose of their visit, and whether they have checked out.

EasyLobby visitor management software makes it easy to work with a variety of tenants and work smoothly in both commercial and residential multi-tenant environments, regardless of their size.

In commercial multi-tenant environments our ID badge system can be used to automatically produce unique badge templates for each tenant. Each visitor badge can have the company name and logo, floor number and any other number of customized items on the badge for guests going to their offices.

In residential multi-tenant facilities our visitor system can track the delivery of packages and monitor and assign parking spots. In combination with automatic alerts, the resident can be sent a text message that a package has arrived and is waiting for pickup in the lobby. The same type of alert can be used when a guest arrives to notify the tenant that a guest is waiting for them in the lobby.

With our pre visitor registration feature, individual tenants can pre-register guests that they know will be arriving, which can simplify guest sign in. If desired, the pre-registration can be required for all guests entering the building so that tenants only receive guests that they have invited.

The use of badge ID software greatly enhances visitor security, improves lobby management, and advances the professionalism of the facility as being well run and organized.

Read an EasyLobby success story of an installation of our visitor tracking software in a residential multi-tenant property at Plaza South Condominiums in Fort Lauderdale.

For commercial multi-tenant properties, read about our installation at One Gateway Center or The American General Center.

For more information about EasyLobby ID card software in multi-tenant properties, or other types of facilities, register for a free, personalized online web demo.

In about 30 minutes we will demonstrate the features of our solutions that are most pertinent to your particular environment and requirements.

Creating a visitor badge for every guest who enters your facilities is a great way to improve visitor security and enhance the reputation of your organization as one that is well-run and concerned about its guests and employees.

A pen and paper guest sign in lacks professionalism and has glaring problems for today's lobby management.

So how can you maximize the use of using visitor passes so that they are most effective in your particular environment?

Because a visitor ID badge should contain the type of information that is most helpful to identify the guest and ensure they are where they should be in your facilities, here is a list of items that you should consider when developing badge templates:

• Include the check in time and expected check out time on each badge. This corresponds to the "from" "to" time on visitor check in.
• Put the name of the employee that the guest is visiting, and possibly the photo of the employee. Also add the location (such as floor or conference room) that the guest is expected to visit.
• Highlight on the badge whether the guest is required to be escorted by an employee.
• Put a photo of the visitor on the badge by scanning it from their license or taking a photo with a web cam.
• Barcodes printed on a visitor pass can be used for a number of important reasons. They enhance check out by speeding the process; they can be used to determine if the visitor is allowed access to more secure areas of the facility, as determined by the clearance level granted to them during the time of their check; and with EasyLobby's access control integration, the visitor ID badges can be used to open doors controlled by the access control system.
• The use of a self-expiring badge allows you to determine if a badge is from a previous day. These badges bleed through a red stop sign after 6 hours.
• Use a different color on badges for each day of the week. It's another way to highlight if the badge was issued on a particular day rather than a previous day.
• Create different styles of badges for different categories of visitors such as contractors versus temporary employees, versus day visitors, or whatever category is important for you to highlight.
• Use an employee pre-registration feature to allow employees to register guests before they arrive. This saves time collecting visitor information during visitor sign in.
• Give careful consideration to the most important fields you wish to display on a visitor badge. Is company affiliation important? Do you want to include the business title of the guest? What about the purpose of their visit? Basically just about any fields that you complete during visitor check in can be put onto a visitor badge. Just be sure that it enhances how you are managing visitors and identifying visitors at your facilities.

EasyLobby visitor software can accommodate many different options when creating a visitor pass to ensure it is both functional and professional.

Find out more about the many different features of our visitor system and how you can apply them to  your particular requirements. Register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration features that are most important to your particular environment.

Hospitals and healthcare facilities are unique in many respects from other types of facilities. They have large numbers of visitors entering and exiting at all hours and guests who want to visit a patient without delays.

So on first glance one might think that hospitals are a poor choice for the use of badge software.

But the fact is that hospitals, like many other types of organizations, need to account for who is entering their facility, professionally manage the guest sign in process, and to screen for unwanted visitors.

An ID badge system that is able to accommodate a large number of visitors and not be obtrusive or cumbersome when processing visitors for entry is one primary requirement.

EasyLobby badge ID software is able to scan a visitor ID such as a driver's license and produce a professional visitor pass in 20 seconds or less per guest.

Another important requirement for hospitals is to integrate their visitor system with other hospital systems to speed the visitor sign in process.

EasyLobby visitor software is integrated with major hospital systems such as HL7 for real-time patient feeds, Status Blue for pre-registered approved vendors, and access control integration to 45 of the leading security management systems.

Many hospitals use the option of screening unwanted visitors such as each states' sex offender database. This feature will automatically alert the lobby attendants to any visitor on the database within seconds of check in at an EasyLobby visitor registration system.

Visitor badges are a visible element of visitor systems at hospitals as well as other environments. So the ability to customize these visitor passes in a hospital environment is important.

EasyLobby is able to produce a more durable visitor badge for guests who are visiting a patient frequently and over a period of time. The badge can be a laminated badge and contain a barcode that can be scanned upon the return of a guest for rapid check in without the need to provide visitor information again.

The use of customizable alerts also plays into the use of visitor management software at hospitals. EasyLobby is able to provide a number of different alerts, including a maximum visitor alert. This will notify the lobby attendant when the number of visitors to a particular patient has exceeded the defined limits.

There are many more customizable visitor registration features of an EasyLobby system for hospitals and other types of environments. To find out more, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management capabilities that are most applicable to your particular environment.

Asset management for some organizations consists of a hand-written paper log.

Many people who learn about the capabilities of EasyLobby visitor systems are surprised to discover that it can be used to track assets in their organization as well as visitors.

An asset management capability is included with each copy of EasyLobby badge ID software. So customers can use the same visitor management system to track equipment taken out of their facility or moved within their building.

The front desk attendant can add assets to the visitor software and create an asset loan record to identify and track when an asset is loaned out. The lobby attendant can set a due date when the asset should be returned. A signature can also be captured and associated with each loan record.

EasyLobby's form view and grid view on the lobby system make it easy to enter new asset loan information and to check the status of items on loan.

EasyLobby ID card software also includes a lost and found management system that allows lobby security to enter found items, look up current lost records and to check a lost item out when it is claimed by its owner.

So whether an organization is managing visitors more effectively, providing professional lobby management, or tracking assets, you can do it all with your EasyLobby visitor registration system.

Discover more about EasyLobby visitor tracking software by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration features that are most appropriate for your particular organization.

Why, you might ask, should you consider screening guests during visitor registration against the Government Denied Parties Database?

The reason is that many Federal facilities, as well as other critical infrastructure facilities, are restricted or prohibited from admitting visitors on the Government Denied Parties list.

Companies or organizations that fail to comply with this requirement will result in violating U.S. law and may face criminal and/or civil prosecution and jeopardize their ability to continue providing goods or services to the Federal government.

Denied Party Screening is an option with EasyLobby visitor software. It allows you to automatically check visitors against this national database of government lists. At the time of visitor sign in, our visitor management software checks a wide range of U.S, government lists to determine if the visitor is on any of the databases.

When a match occurs our visitor system alerts you within seconds of visitor check in and allows your lobby personnel or security team to take appropriate action.

A few of the many government lists include:

• FBI Most Wanted Terrorists, Wanted Fugitives, and Hijack Suspects
• Department of Treasury Designated Terrorist Individuals
• Department of Commerce Denied Persons
• Department of Homeland Security Most Wanted Fugitive Criminal Aliens
• U.S. Marshals Service major fugitive cases
• U.S. Postal Inspection Service most wanted
• U.S. Secret Service most wanted
• U.S. Drug Enforcement Administration major international fugitives

Knowing when individuals on these lists attempt to enter your facilities will help protect your organization, improve lobby management and visitor security and guard against potentially dangerous or unwanted visitors.

EasyLobby badge software provides the option of screening against some or all of these denied party lists. This is an optional annual subscription service.

For a demonstration of how EasyLobby visitor systems can be used to improve lobby security, register for a free, personalized online web conference.

In about 30 minutes we will show you the many additional features of our lobby system that are most appropriate for your particular environment.

Badge ID software gives you a wide choice of options when configuring and designing visitor badges.

Developing different badge templates for various categories of visitors is often helpful. You can choose the category of visitor that is appropriate to your environment - contractor, day visitor, customers, interns, etc.

A different ID badge template for each category is a good technique to allow you to easily identify visitors of a particular segment.

Here's how to accomplish this in EasyLobby visitor software:

• Decide which visitor category you want to format badges.
• Decide the different design elements you want to include in that badge category - color, photos, text, visitor data fields, and other elements.
• In EasyLobby's visitor management software go to the 'Edit / Badge Options' menu. After choosing your site and your station from the site and station drop down boxes, pick the visitor category from the category drop down box.
• Choose a badge template from the 'badge' drop down box, or choose 'customize' to use the free-form tool in our badge maker software to design your own badge. Click 'apply' when satisfied. Choose preview to view the badge. If satisfied, choose 'OK'.
• Repeat the above steps choosing another category of visitor.

During guest sign in the visitor badge that you've chosen for that particular category will print.

For more information about the many ways you can use visitor ID badges to improve security and help how you are managing visitors, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate techniques in visitor registration that are applicable to your specific environment.

Many organizations today are controlling access to their facilities using a visitor registration system.

The benefit of such an approach allows for better management of visitors, the ability to screen against unwanted visitors and a more professional approach to guest sign in.

By identifying and requiring all visitors to wear a visitor badge you are able to identify and track all visitors.

Visitor tracking software automates the entire process of visitor sign in. Professional lobby management begins with having a understanding of what visitor information is most important for your organization. You can quickly scan a visitor ID such as a driver's license and within seconds print a professional visitor pass.

You can create alerts so that you can take certain actions based on visitor behavior. For instance, you may want to know the first time a contractor checks in so that you can have them complete certain paperwork or take a safety test. Or you may want to do this after a select number of visits.

For an increased level of lobby security a visitor system can flag visitors against an internal watch list or external databases such as each states' sex offender database or the Government Denied Parties database.

Plus with capabilities such as visitor self-registration using a Kiosk, integration with access control systems to provide proximity card access to guests, and the ability to tailor the system for your specific requirements, badge software can result in a tremendous improvement over a paper guest book.

EasyLobby visitor registration software has a great deal of flexibility in using the system for your needs, is extremely feature rich, and is easy to use and install.

Learn more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration features that are best for your particular environment.

Identifying exactly who is in your facilities and the reason why is one of the important functions of a professional visitor registration system.

Visitor software helps you better manage the flow of visitors who enter your buildings, it improves visitor security and improves lobby management.

With EasyLobby badge software you can create professional visitor passes for all guests.

ID card software allows you to quickly scan a visitor ID such as a driver's license of a guest and electronically capture the information without typing.

You can also monitor the reason for the visit, employee being visited, category of visitor, or any other information that is important to your organization.

Keeping unwanted visitors out of your facilities is also an important function of visitor registration software. You can create internal watch lists of individuals you want to flag as not being welcomed in your building. These might include disgruntled former employees, competitors, or other malicious individuals. You can also screen visitors against external databases such as each state's sex offender database or the government denied parties list.

With EasyLobby's integration to over 45 access control systems, it is easy to provide proximity card access to temporary visitors using the lobby system. During guest sign in you can allow their visitor badges to open doors, turnstiles or elevators controlled by your access system.

EasyLobby has many visitor management solutions that can be tailored to your specific requirements. Find out more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration features that are most pertinent to your particular environment.

In many organizations, visitors entering a secure building are able to gain entry by simply writing their name in a paper guest book.

Not only is this procedure not a secure way to be managing visitors, but the data is usually incomplete, often difficult to read, and always impossible to analyze.

Perhaps more significant, confidential information concerning guest sign in names listing who has visited the organization is out in the open and readily available to anyone who wants to flip through the book's pages.

We believe that organizations can do much better. In the process they will enhance their image as a professional organization concerned about visitor security and the safety of all guests and employees.

With EasyLobby visitor registration software you can electronically scan a visitor ID such as a driver's license or business card and print a professional-looking visitor pass. All relevant information about the visitor is captured in a secure visitor log file.

In 20 seconds or less the visitor is professionally checked in and you have a record of who has visited your facilities, the purpose of their visit, the host employee, and other information that is relevant to your particular environment.

Our badge ID software also allows you to use a variety of alerts so that you can take certain actions based on visitor behavior. For instance, you may want contractors to take a safety exam after their second visit, or have prospective partners sign a non-disclosure agreement after their third visit.

You can screen unwanted visitors using a watch list feature. These are individuals or companies that you place on the list - those who you do not want entering your facilities. An example may be a disgruntled ex-employee, a known malicious person or an unscrupulous contractor.

You can also screen against external databases such as each state's sex offender database. A match of someone trying to enter your building will alert you within seconds of visitor sign in.

Our badge software also integrates with over 40 of the leading access control systems. This allows you to provide security visitor badges, or proximity cards, to allow guests or contractors the ability to enter locked doors controlled by your access system. This avoids the necessity of having an employee always escort the visitor. This integration also allows you to easily provide a temporary access card to an employee who has forgotten their employee badge.

To find out more how EasyLobby visitor management software can improve your organization, register for a free, personalized online web conference.

In about 30 minutes we will guide you through the features of visitor software that are most pertinent to your particular requirements.

Our newest visitor management software product has just been introduced. It's called EasyLobby eKiosk™.

This new lobby system allows visitors to self-register on an Apple iPad or any Andriod or Windows based tablet computer.

Visitor self-registration is becoming more and more popular in nearly every market segment. Because many customer sites don't have the space in a lobby for a traditional self-standing Kiosk, we developed this application as a smaller, more intimate visitor system alternative.

With a built-in touch screen and very intuitive ease of use, an iPad or other tablet computer can be handed to the visitor when they arrive, allowing the guest to fill out the registration form and print their visitor badge.

When used in combination with EasyLobby's eAdvance web pre-registration software, the new EasyLobby eKiosk software makes it fast and easy for visitors to register themselves upon arrival, and is an effective way for organizations to be managing visitors, especially in a busy lobby.

The host employee can pre-register the visitor in eAdvance from their own computer; eAdvance then sends the visitor a confirmation email with their registration number. When the visitor arrives and is handed an eKiosk-enabled device, they simply enter their name or the registration number, and their record will automatically come up.

EasyLobby customers can configure the guest sign in form on any eKiosk device to include whatever fields they want.

Customers can also display a PDF or HTML file with eKiosk for visitors to review and acknowledge or agree to.

eKiosk also has the ability to screen visitors against a pre-registered visitor list and/or internal watch list to keep unwanted or unauthorized people out.

When a visitor completes the self registration and checks in using eKiosk, an email or SMS text is automatically sent to the employee being visited.

Visitor passes can be printed upon check in, and all visitor log data is stored in a central database.

The EasyLobby eKiosk visitor software is available immediately and can be purchased directly from EasyLobby or any authorized reseller of EasyLobby visitor management products.

For more information about EasyLobby eKiosk, or any badge software products, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management solutions that are most appropriate for your particular requirements.

If you want to improve the security of your facilities, as well as the professionalism of your organization (and who doesn't), now is the time to review how you are managing visitors that enter your building.

Clearly, organizations that use professional visitor software are able to better safeguard their facilities and people, as well as maintain the image of a professional and well-run organization.

The reason is simple. A visitor registration system allows you to understand who is entering your buildings and the reasons for their visit.

Organizations of any size can apply basic visitor registration procedures to ensure they are able to identify and track every visitor to their facilities. Here are a few suggestions:

Use color coded visitor badges to quickly identify the type of visitor (such as contractor, intern, day visitor, etc,) and decide whether the visitor needs to be escorted by an employee.

Use your visitor system to print barcodes on visitor passes. This greatly speeds visitor check out. It also allows the guest to re-use that visitor pass the next time they visit. They can be checked in with a simple scan of the badge because the system will have the record of their previous guest sign in.

Decide if you want a photo of the visitor, either scanned from a visitor ID such as a driver's license or taken by a web camera during visitor sign in. You can also place this photo on badge templates so that it is included with each visitor badge.

Use watch lists to screen against unwanted visitors, and screen visitors against each states' sex offender database or Government Denied Parties database.

Use alerts as part of your badge software so that you can take action when a specific event has occurred. This allows you to better manage visitor action. For example, you may want a contractor to take a safety test after their third visit, or a potential partner to sign a non-disclosure agreement after their second visit. You can set those parameters on your visitor tracking software to easily accomplish this.

Periodically review the information that you capture from guests with your visitor management software. Is it the type of information that is most useful to you?

Finally, use reports to analyze visitor activity and fine-tune your system.

EasyLobby Secure Visitor Management (SVM) allows you to use all of the above solutions, plus many others.

Find out more be registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our system that are most pertinent to your specific environment.