Visitor Management Problems and Solutions: What's Wrong With Using a Paper Guest Book?

Many of our current customers are organizations that previously used pen and paper to sign in visitors. So we are frequently asked what is wrong about a paper visitor log.

That's the topic of today's problems and solutions article.

Problem: We use a paper guest book to sign in visitors. What's wrong with it?

Solution: If you are still using a pen and paper for visitor sign in, you should seriously consider the many advantages of professional visitor software.

Visitor registration software will help you provide better visitor security and protect your organization from unwanted visitors.

You can electronically scan a visitor ID such as a driver's license and capture all relevant information about the guest using a secure database file that is not accessible to other visitors.

A paper guest book is in the open and readily available to anyone who wants to look. It's a poor image to present to guests entering your facilities.

Plus, the information in a paper book is often difficult to read or verify, and almost impossible to analyze.

In an emergency such as a fire, it would be impossible to quickly determine who is still in the building and who has left, as the check out times are not always required or enforced.

Finally, a paper guest sign in and hand-written visitor passes presents an image of lax security.

A professional lobby system will allow you to validate the identity of a visitor, create high quality visitor badges for all your guests, and improve security and enhance your image as a professionally managed organization.

ID card software also allows you to professionally manage visitors by directing them to take the actions you require, such as signing certain documents, or following specific procedures.

EasyLobby allows you to create watch lists in our visitor system to guard against unwanted visitors. You can also screen against each state's sex offender database or the Government Denied Party databases.

Badge software such as EasyLobby's has many additional features that allow you to customize it to fit your specific requirements for lobby management.

Discover more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our system that are most appropriate for your particular environment.