Learning About Visitor Management Solutions

In many organizations, visitors entering a secure building are able to gain entry by simply writing their name in a paper guest book.

Not only is this procedure not a secure way to be managing visitors, but the data is usually incomplete, often difficult to read, and always impossible to analyze.

Perhaps more significant, confidential information concerning guest sign in names listing who has visited the organization is out in the open and readily available to anyone who wants to flip through the book's pages.

We believe that organizations can do much better. In the process they will enhance their image as a professional organization concerned about visitor security and the safety of all guests and employees.

With EasyLobby visitor registration software you can electronically scan a visitor ID such as a driver's license or business card and print a professional-looking visitor pass. All relevant information about the visitor is captured in a secure visitor log file.

In 20 seconds or less the visitor is professionally checked in and you have a record of who has visited your facilities, the purpose of their visit, the host employee, and other information that is relevant to your particular environment.

Our badge ID software also allows you to use a variety of alerts so that you can take certain actions based on visitor behavior. For instance, you may want contractors to take a safety exam after their second visit, or have prospective partners sign a non-disclosure agreement after their third visit.

You can screen unwanted visitors using a watch list feature. These are individuals or companies that you place on the list - those who you do not want entering your facilities. An example may be a disgruntled ex-employee, a known malicious person or an unscrupulous contractor.

You can also screen against external databases such as each state's sex offender database. A match of someone trying to enter your building will alert you within seconds of visitor sign in.

Our badge software also integrates with over 40 of the leading access control systems. This allows you to provide security visitor badges, or proximity cards, to allow guests or contractors the ability to enter locked doors controlled by your access system. This avoids the necessity of having an employee always escort the visitor. This integration also allows you to easily provide a temporary access card to an employee who has forgotten their employee badge.

To find out more how EasyLobby visitor management software can improve your organization, register for a free, personalized online web conference.

In about 30 minutes we will guide you through the features of visitor software that are most pertinent to your particular requirements.