Why Use Visitor Badges at Your Organization?

Using professional visitor software to create a visitor badge for every guest entering your facilities is a good way to improve the image of your organization and enhance visitor security.

As one of the most visible aspects of any lobby management, a visitor pass allows your employees to quickly identify who a guest is and why they are in your building.

It's important to create badges that are functional for your organization so that you capture the information necessary, and also are professional-looking.

Badge ID software from EasyLobby has many features that permit you to customize how you are managing visitors and what visitor information you choose to capture and put onto visitor passes.

Here are some things to consider when developing visitor badge templates.

Color coding allows you to easily identify the category of the visitor by using a different color for say contractors, or parents, or temporary employees. You can even change the color ever day so that you can easily see an expired badge.

Self-expiring badge stock that bleeds through a red stop symbol after eight hours can be used to let you know that the badge has expired.

Consider the information that you put on your visitor ID badge. Some popular fields to include on badges are: visitor name, company affiliation, employee being visited, time of check in, visitor photo (captured by scanning their license or by a web cam), and category of visitor.

Use a barcode printed on the badge to allow you to scan for rapid check out. For frequent visitors, barcodes allow you to provide a long-term visitor ID to those guests that are returning frequently over a specific timeframe. You can simply scan it in and out whenever the guest re-enters or leaves the facility.

EasyLobby visitor registration software includes a number of pre-formatted templates that you can choose from, as well as a badge creator to allow you to design exactly the type of badge that has the information you need and also looks professional.

For more information about the many different features on creating visitor badges, as well as other aspects of our badge software, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features that are most pertinent to your particular requirements.