Visitor Control Software

One of the primary benefits of a visitor system is that you can monitor exactly who is  in your facilities and the reason for their visit.

Unlike a paper guest book for visitor sign in, badge software allows you to keep all visitor information confidential while being able to validate the identity of everyone entering your building and knowing the reason for their visit.

As we say in our advertising, you can know whether this person is a:

Competitor

Partner

Fired Employee

Contractor

Using our visitor software, you will be able to scan each visitor ID automatically and print customized visitor ID badges in 20 seconds or less for each visitor.

With the ability to scale from a single system to hundreds across an enterprise, our visitor registration software can be used in any type of environment, large or small.

You can use a variety of alerts that allow you to take actions based on specific visitor behavior.  For instance, you may want to know when a visitor badge has expired but that guest has not yet checked out. Or you may want to be notified when a contractor has checked in for the third time so that you can certify him to continue working in your building.

For an increased level of lobby security you can flag visitors against internal watch lists of individuals that you do not want entering your facility such as former employees, competitors, or any others. Or you can screen against external databases such as each states' sex offender database or the Government Denied Party database.

Our visitor systems are integrated with over 40 of the leading access control systems, which allow you to provide proximity card access to guests, permitting them to enter doors, turnstiles and elevators controlled by the access system.

These are a few of the many features that you can implement using visitor registration from EasyLobby.

Discover more about visitor management. Register for a free, customized online web demo.

In about 30 minutes we will show you how to create a professional visitor badge with our ID card software.

One of the benefits of using EasyLobby badge software is that the same system you use for visitor registration can also be used to track the time and attendance of employees, contractors, volunteers, or any other personnel.

It's a relatively easy process to use your visitor management software for time and attendance.
 
All you need to do is to import all the employee names into the EasyLobby visitor software. There are several ways to accomplish this step. Contact our technical support center if you need assistance with this at support@easylobby.com.

You then design an ID badge template that includes a barcode for all those you wish to record the time and attendance. The barcode will be used to scan them in and out of the facility.

Or  you can provide them with a proximity card which, when used in conjunction with EasyLobby's access control integration, will allow those individuals access to locked doors, elevators or turnstiles controlled by the access system.

The time that the employee or guest is onsite is then recorded in the EasyLobby electronic visitor management system. You are able to either access a report with the details of check in and check out times, or you can export the data using a variety of formats into other systems.

Our time and attendance feature can be used for all employees, or to record the time for temporary employees and contractors. You may be able to achieve considerable savings by documenting the time and attendance of outside contractors and to issue payments based on the actual onsite time.

One of our customers in the food transportation business has used this feature to avoid unwarranted delay fees charged by other trucking companies who in the past had claimed that it took longer to load or offload materials in their facilities.

Another EasyLobby customer, a large electric utility, realized considerable savings by closely monitoring the time and attendance of all contractors working at their generating facilities during planned and unplanned outages.

Keep in mind that the time and attendance feature is just  one of the many different capabilities that can be used in conjunction with our visitor systems. There are many others.

Discover more capabilities of our visitor registration software by signing up for a free, customized online web conference.

In about 30 minutes we will demonstrate ways to create professional visitor badges and how to use visitor management to improve security and the efficiency of your organization.

One of the more interesting and powerful features in the latest version of EasyLobby visitor software is rules-based approval. It's part of the web-based software that allows employees to pre-register visitors.

The capability provides administrators with a great deal of flexibility in deciding the approval process for visitors that are pre-registered by employees.

It's this type of flexibility that allows EasyLobby visitor registration software to be customized for your specific requirements.

Our pre-registration software for employees is called eAdvance. It's one of the options of our Secure Visitor Management (SVM) main application software. eAdvance allows employees to pre-register guests they know will be arriving, alleviating congestion at the front desk by having the guest information already complete.

The rules-based feature allows you to decide how those pre-registered guests are approved by others in the organization, and what those rules are.

Among the visitor system rules that you can choose to establish are:

• The person or persons who need to approve a visitor badge being issued to a pre-registered guest.
• Any specific category of visitors that need to be approved for entry.
• Whether any of the user-defined fields are subject to specific approvals before a visitor pass is issued to that guest.

An example of this rules-based approval is a pre-registered guest who is a contractor and does not have self-insured documentation on file. In this case, a user defined field has been checked concerning the self-insured documentation for contractors. You can apply a rule that when this occurs, a specific person needs to approve this contractor for entry.

You can see by this degree of customization that it provides you with a great deal of control over how you are managing visitors and approving them for entry.

Let's look at another specific example as a comparison. You may want to apply a rule for pre-registered visitors who are a foreign national and they do not have passport identification. As in the previous example, you can apply a visitor registration rule specifying the approval process that is required.

You can see by these brief examples that the rules can be varied and can cover many different circumstances for the approval of pre-registered visitors. Depending on your needs and concerns, it allows you to better manage guest sign in and decide who and when these guests will be approved for entry.

For more information about EasyLobby visitor systems and how you can create professional visitor badges, register for a free, personalized online web demo.

In about 30 minutes we will demonstrate the features of our software that are most pertinent to your particular environment.

Many people who learn about visitor software are surprised that it can also be used to track assets in their organization.

Our visitor registration system is primarily designed to effectively manage visitors at your facilities, letting your know who is in the building and the reasons why, while also keeping out unwanted visitors.

But what's less known is that you can use the same visitor registration software to track equipment taken out of the facility or moved within the building. This is helpful in deterring theft and allowing you to easily locate key pieces of equipment such as items that are typically shared or moved about the facility.

For example, our badge software can help you keep track every item removed from say a holding bin and the name of the person removing it. The attendant knows exactly who used the equipment last, where it was used, and whether the person returned it.

Asset tracking is an integral part of our visitor system, it's not an add-on or an extra option. So customers can use the same visitor control software to track equipment that they use to manage visitors.

It's nice to know that EasyLobby visitor systems can be used to provide effective visitor registration and that you have the option of also using the system to track assets.

So whether it's managing visitors more professionally, providing effective lobby management, or tracking assets, you can do it all with your EasyLobby ID card software.

Discover more about the many additional capabilities of our software by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management features that are most applicable to your specific environment.

When visitors enter your lobby for the first time, the old adage holds true, "There's no second chance to form a positive first impression."

A visitor system gives you the ability to greet guests and visitors with a positive, professional approach.

Unlike a paper guest book for visitor sign in, badge software allows you alleviate any concerns about lax security or about an unprofessional approach to managing visitors at your facilities.

It stands to reason that the old approach of being asked to scribble your name in a paper visitor log and then being handed a handwritten sticker does not create a positive image of the organization as professionally managed.

Of course there a lot of other benefits of using visitor software, such as being able to easily identify visitors in the building and knowing if they are in the correct place; or receiving alerts when something out of the norm takes place, such as knowing when a visitor badge has expired but that guest has not yet checked out of the building; or being able to provide temporary proximity cards to guests and contractors so that they can have access to doors, elevators or turnstiles controlled by your access system; or having the ability of employees to pre-register guests that they know will be arriving; or creating watch lists to screen against unwanted visitors.

There are many more benefits.

But there's a great way to find out more about how to use visitor registration in your facilities and its benefits. That's by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate ways to use a professional lobby system and the features that might be most useful in your specific environment.

In the 12 years that we have been in business, EasyLobby has helped thousands of organization across every type of industry discover the many benefits of replacing their paper guest sign procedures with professional visitor registration software.

After all, safeguarding both guests and employees is a primary reason to implement secure visitor management.

So register today for the free web demo, and discover how more professional your organization will become and how you'll form a great first impression with all guests.

On January 3, 2012 HID Global announced the acquisition of EasyLobby.

HID Global is an industry leader and is committed to enhancing customer value by delivering the most trusted, advanced and dependable secure identity solutions in the market.

EasyLobby's Visitor software is a good fit with HID Global's business. The acquisition delivers synergies across multiple market segments and will allow us to broaden our offering of ID card software to a larger audience.

The combination of the two organizations adds EasyLobby's industry-leading visitor management software to the world's most comprehensive offering of physical access control and secure card issuance systems.

As an existing or potential user of visitor systems you benefit by being part of an even stronger organization with greater resources and product offerings.

Meanwhile, EasyLobby will continue to provide you with the most product-rich visitor registration and badge software in the market.

We'll continue to post articles in this blog to help you discover more ways to improve the way you are managing visitors in your environment using our visitor registration software.

Remember, by replacing a paper guest book for guest sign in with a professional visitor system, you will improve visitor security and enhance your image as a well-run organization.

Jump here to read the press announcement about the HID Global acquisition of EasyLobby.

To discover more about creating visitor badges using our visitor system, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our visitor registration system that are most appropriate to your specific organization.

The beginning of a new year is a time to reflect on past accomplishments and consider improvements for the future.

If you are responsible for the image of your organization, or for overall physical security, lobby security, facilities management or any aspect of managing visitors, then this article is for you.

One of the most important security and facility improvements to consider for the new year is enhancing how visitors are managed in your organization. The process you use reflects greatly on how people view your organization.

Unfortunately, in many organizations today, visitors entering a secure building are able to gain access by simply signing a paper guest book.

Not only is this an unsecure process, but the data is usually incomplete, often difficult to read, and always impossible to analyze. And even worse, visitor data is out in the open and readily available to anyone who wants to flip through the book's pages.

But there's a better way. With a visitor system you are able to securely record guest data and create visitor passes that are professional and functional.

As a result, your organization is more professional in the way guests are treated, you improve visitor security by knowing exactly who is in your building and the reason why, and you greatly improve the visitor registration process.

And there's much more you can accomplish with badge software.

You can receive alerts on visitor behavior. For example, you may want to know when a visitor badge has expired but that guest has not checked out of the building.

You can integrate the visitor software to your access control system to provide temporary proximity card access for guests.

You can allow employees to pre-register guests they know will be arriving using a web-based interface. The information completed by the employee will automatically be sent to the lobby system, alleviating that data capture when the guest arrives. The lobby attendant can even have a visitor pass pre-printed for the guest.

You can have guests self-register when they enter the lobby, either at a kiosk or by using an iPad or other tablet computer.

Using an EasyLobby visitor registration system, you are able to accomplish all these tasks. We can also recommend many other important features that improve visitor management at your facilities.

Find out more about the benefits of using ID card software and visitor badges by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the EasyLobby features that are most appropriate for your specific environment.

Most people who use a visitor system are familiar with the primary benefits and features of it, including the capability to:

• Scan a visitor ID such as a driver's license during check in to capture relevant visitor information automatically and to verify the identity of the visitor
• Use the electronic visitor management system to capture additional information that is pertinent to your environment
• Print professional visitor badges to identify visitors throughout the building
• Run reports to understand visitor activity and how to improve the process of managing visitors
  

But there are many additional badge software features for you to consider to add functionality, improve visitor security and enhance the professionalism of your organization.

The first thing to consider is what's most important for you and your particular environment. Because each organization is different with specific priorities, it's important to first determine what you are looking to get out of the software. EasyLobby builds a great deal of functionality into our visitor systems and allows you to tailor it to fit your needs. But the many features are only pertinent to you if they help you manage visitors better.

For instance, EasyLobby has an employee pre-registration feature that allows your employees to pre-register guests they know will be arriving. This alleviates much of the data collection that is normally done when the guest arrives.

Some organization may want to create internal watch lists to screen against unwanted visitors and also screen against visitors on each states' sex offender database or government denied party database.

Other organizations may want to operate their lobby system in a kiosk mode so that visitors can self register. This is useful in an unattended lobby or to alleviate congestion during guest sign in at busy lobbies

Some organizations may want to monitor time and attendance with their visitor software to control the time that contractors or temporary employees are on-site.

You may want to consider integrating your visitor registration system to your access control system to provide temporary proximity card access to guests. This allows them to move about the facility without the need for an employee escort.

You may have an area within your facility that is a high security area and you want to limit any outside visitors from entering. EasyLobby has a product called Satellite that is used to control and monitor entry and exit at one or more internal locations or "check points" for visitors who have already been provided with a visitor pass at a visitor registration system.

You may want to create a specific visitor badge for different categories of visitors. Our badge maker software can easily accomplish this.

The list goes on. The point is that organizations have different concerns for improving lobby management and you need a system that has the capabilities to adapt to your needs.

Find out more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our system that are best for your specific environment.

Using visitor registration to monitor each and every guest entering your facilities is one important way to improve security and protect the assets of your organization.

Visitor software helps you better manage the flow of visitors who enter your facilities. It improves lobby management and creates an image of a well-run and professional organization.

By replacing a paper guest book and automating the entire process of guest sign in, you are able to scan a visitor ID such as a drivers license and create a professional visitor pass in seconds per visitor.

Integration of the visitor system with your access control system is recommended if you wish to provide visitors with a proximity card to allow access to locked doors, elevators or turnstiles controlled by your access system.

You are able to create alerts so that you can take certain actions based on visitor behavior. For instance, you may want to know when a person's visitor badge has expired but have not checked out.

For an increased level of security, visitor registration software can be used to flag visitors against watch lists such as each states' sex offender database or the Government Denied Parties Database to screen against unwanted visitors.

EasyLobby visitor systems have a host of features that allow you to customize the system to fit your specific needs and requirements for managing visitors and improving security.

Find out more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our software that are most pertinent to your specific environment.

Using alerts in conjunction with your visitor registration software is an excellent tool for managing visitors and improving lobby management at your facilities.

Alerts can be used for a number of different reasons to notify you or others of specific visitor action or to help you better direct and manage visitors. Alerts allow lobby attendants to take certain actions based on who is checking in.

The best part is that using alerts as part of the EasyLobby visitor software is simple and uncomplicated.

Let's look at a few examples of alerts.

One example may be to notify your lobby attendant that a contractor needs to complete a drug test, watch a safety video, or complete an application or other paperwork after a specific number of visits.

Another example, in cases where your visitor system is integrated with your access control system, is to use an alert to notify the lobby attendant to ask the visitor to return their proximity card when they are checking out.

A final example may include the situation where visitors are required to wear hard hats if they are checking in to visit the manufacturing area. In this case an alert will notify the lobby attendant that so that the visitor can be notified of this.

Some common types of alerts in our visitor registration system include the following: 

Frequent Visitor Alert. This type of alert notifies the lobby attendant when the maximum number of visitors for a host has been reached. It can be used in a hospital or healthcare facility to restrict the number of visitors to specific patients.

Time Based Alerts:  These notify the attendant when someone has visited after a specific number of days, and the action to take. For example, a visitor might be required to sign a non-disclosure agreement after a specific time.

Arriving Visitor Alert:  Using this alert in our visitor management software will result in an employee automatically receiving an email or text message alerting them that a visitor has arrived and is waiting for them in the lobby.

Any of these alerts can be used in conjunction with visitor registration to improve the effectiveness of the system and the professionalism of your organization.

Using visitor badges are a great way to identify guests and improve lobby security. The use of alerts are one additional tool to use.

Discover additional ways that our visitor management can help you improve your management of visitors. Register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the EasyLobby features that are most pertinent to your particular environment.

One of the competitive advantages of EasyLobby badge software is the many partnerships that exist between us and world-class security management and system integration organizations around the world.

We highlight these relationships not because we want to impress you. Rather it's the value that they bring to our customers. When implementing a visitor registration system, these relationships add considerable value to the visitor management solutions that we offer.

These partnerships are not for show or in name only. EasyLobby visitor software has a working relationship at the technical, product and sales level with more security firms than anyone else.

As a result, it ensures that your EasyLobby visitor system works seamlessly with other security solutions such as access control. It provides you with more options in managing visitors and improving visitor security.

The quality of the organizations that we've partnered with is also a positive statement. These leading companies want to work with EasyLobby because they understand that we are the leader in visitor registration software.

Together, we form powerful alliances that bring integrated solutions and more features to our joint customers.

Here is a list of the access control systems that are integrated with EasyLobby's ID card software.

Read our white paper to learn more about the integration of EasyLobby visitor management software with various access control systems and how it benefits you.

For more information about how you can replace your paper guest book for visitor sign in with a professional lobby system, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration features that are best for your particular environment.

When was the last time you evaluated the effectiveness of your visitor registration system?

At many facilities the answer is, "Far too long."

But there are many opportunities for improving the way you are managing visitors that will both improve visitor security and enhance the professionalism of your organization. And you should periodically take advantage of the opportunity to do so.

First of all, if you are still using a paper guest book for visitor sign in, then you are definitely not getting the most out of your visitor management techniques.

EasyLobby badge software provides a great deal of flexibility and customization, allowing you to capture exactly the information you need, knowing who is in your buildings and why. You also will be able to improve the processes for dealing with visitors.

It's a good idea to evaluate the visitor software functions that you are using, and which ones you are not. Here's a brief list of things to evaluate and consider:

What information are you including on visitor badges? Do you include a barcode for easy check out with a simple scan? What about the visitor's photo scanned from their driver's license or taken with a web camera? Remember, the visitor badge is one of the most visible aspects of visitor registration, so take every opportunity to make sure it is professional as well as functional.

What alerts are you using? Visitor systems allow you to incorporate a wide variety of alerts so that you are notified of specific visitor activity. One example is an alert on expired badges so that you know when a badge has expired but the visitor has not yet checked out.

How are you screening unwanted visitors? Do you create watch lists in your lobby system so that the attendant can be alerted about someone trying to check in that you do not want to enter your facilities. These might include disgruntled former employees, unwanted contractors, someone from a competing company or any other categories.

Have you integrated your visitor management with your access control system? This will allow you to provide temporary proximity card access to guests and contractors through your visitor system.

Do you produce reports to analyze visitor activity? This is a great way to determine if there are trends that will allow you to operate more effectively or improve lobby security.

These are some of the visitor management software improvements that you may want to consider. Find out more by registering for a free online web conference.

In about 30 minutes we can demonstrate that ID card software techniques that are most appropriate for your particular organization.

EasyLobby is currently one of the premier sponsors of the NACHRI Children's Hospital THIS WEEK.

The electronic newsletter is designed to further the education and enrichment opportunities for Children's Hospital administrators and clinical providers. It is produced by NACHRI, the National Association of Children's Hospital and Related Institutions.

Visitor software is used at many Children's Hospitals across the country to improve visitor security and to enhance how they are managing visitors at their facilities.

By scanning a visitor ID such as a driver's license, the visitor system is able to capture all the necessary information from the license and produce a professional visitor pass.

EasyLobby visitor systems are being used to scan and badge millions of visitors every day at Children's Hospitals throughout the country.

Our badge software is also integrated with other hospitals systems such as HL7 for real-time patient feeds. This allows the lobby attendant to receive up-to-date information about patient admissions and discharges into their lobby system so that they can match a visitor to a specific patient.

Maximum visitor alerts can be set so that a specified number of visitors can visit a particular patient at any one time. Once that number is exceeded an alert will inform the lobby attendant that the maximum number of guests has been reached for that patient.

With our access control integration, proximity card access can be provided to contractors or temporary employees directly from our ID badge system. This will allow them to access doors controlled by the access system without the need of being escorted by an employee.

Our Status Blue integration for hospitals allows the lobby attendant to see if a vendor is on the pre-approved vendor list of the hospital to facilitate their entry for certain individuals while limiting those who are not on the list.

Our sex offender database screening allows hospitals to screen against individuals who are on each states' sex offender database. Used in conjunction with our watch list feature, hospitals can screen against individuals they do not want in their facilities.

These and many other features make EasyLobby visitor management software a great fit for Children's Hospitals and other healthcare facilities.

To find out more, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the visitor registration features that are most applicable to your specific requirements.

EasyLobby recently authored an article in the November 2011 issue of industry publication Security Sales & Integration titled "Round Our Your Line With Visitor Management."

It's sort of a 'how to article' for security dealers and integrators who might not currently be carrying visitor systems as part of their product line.

Here are a few quotes from the article.

"The fact is, providing a visitor management system in your product line can add a great deal of value and complement existing security products.

"Although a paper guest book for guest sign in may be considered quick and easy, it is fraught with a number of security problems and diminishes the professionalism of an organization.

"To address these issues, security dealers and integrators are able to fill a need by recommending and in some cases administrating, visitor software for their clients.

"Dealers and integrators must consider the integration of any security system with other systems and how they operate in concert. That's where a professional visitor system comes into play.

"The integration of visitor registration software with electronic access control allows a lobby attendant to easily and safely provide temporary proximity credentials to visitors rather than doing so through the access control system. This simplifies the process and allows someone unfamiliar with the access system to provide temporary card privileges to visitors.

"Access control and visitor registration integration allows appropriate visitors to move freely through facilities without the need of an employee escort. The information entered into the lobby system during visitor check-in is seamlessly passed to the access control system.

"Screening unwanted visitors from a facility is also one of the functions of visitor tracking software. By creating watch lists in the electronic visitor management system, a lobby attendant or security officer will be alerted within seconds when someone on the list tries to enter the facility at a visitor check-in station.

"Although lobby attendants are often used to check in visitors with badge ID software, visitor self-registration is also an option. Either a freestanding kiosk or the use of an iPad or tablet computer can be used to allow guests to register themselves by completing required fields, much like the self-check-in employed at most airlines today.

"The good thing about visitor management software is that it is appropriate for just about every environment, from small to large."

Read the complete article in Security Sales & Integration here.

And for more information about the use of visitor badges and an ID badge system - regardless of whether you are a security integrator or a user - register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the many features of our software that are most appropriate to your particular requirements.

Electric utilities have specific security requirements because of the critical infrastructure nature of their facilities.

That's why many utilities have replaced their paper guest book with EasyLobby visitor registration software to comply with federal regulations requiring them to know exactly who has entered their facilities and to screen out unwanted visitors and contractors.

As an example, one large utility with more than 5 million customers uses EasyLobby visitor systems in more than a dozen office buildings and over 15 generating facilities.

This utility has designed visitor badges to have a consistent design across all facilities with distinct color coding to highlight which visitors need to be escorted and which do not.

In addition to improving lobby management and overall security, the utility also uses visitor software to control costs by better monitoring and controlling contractors working at their facilities.

With often hundreds to thousands of contractors working at these facilities during both planned and unplanned outages, the utility was able to use visitor registration to identify undesirable temporary workers and create a watch list to keep them from the facilities.

The visitor registration system also helped the utility determine the time the contractors actually spent on the site, thereby helping to dramatically control costs with more accurate time and attendance.

With an integration to their access control system, the utility was also able to provide contractors access to locked areas controlled by the access system.

The utility was able to achieve impressive results both in terms of controlling costs and improving security.

Read a case study of the use of an EasyLobby visitor system at a large electric utility.

For more information about how you can use visitor management software in your environment to create professional visitor passes, improve security, and enhance your image as a professional organization, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the badge software features that are most pertinent to your particular environment.

One of the options with a visitor system is the ability to activate proximity cards directly from the lobby system
 
This allows you to provide your guests with proximity cards directly through your lobby system so that they can open doors, elevators or turnstiles controlled by you access security system.

But the key here is that your visitor software must be integrated with the particular access control system that you are using.

EasyLobby visitor registration software is integrated with over 45 of the leading access control systems.

We use RF Ideas' pcProx Reader, pictured here, to activate and deactivate proximity cards from our visitor systems. This automates the process of activating the security visitor badges.

Rather than typing the prox card number into our visitor registration system during guest sign in, the lobby attendant only needs to tap the prox card on the reader and the prox card number is entered into our system to become active.

This pcProx Reader is compatible with over 300 million physical access proximity cards, allowing our users to turn the proximity cards into visitor badges that also open doors.

Then, when a visitor is leaving, the lobby attendant only has to tap the active prox card to the reader again to deactivate it and check out the visitor. The card cannot be used by unauthorized individuals but it can be reused and activated for a new visitor.

Our CEO, Howard Marson describes how we activate proximity cards in our visitor management system in this brief video produced by our partner RF Ideas. You can view the video here.

Also, read our white paper detailing our integration with access control systems.

For more information about our badge software and the benefits that we can provide to increase visitor security, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our system that are appropriate for your specific environment.

An important function of visitor software is the ability to receive an alert about unwanted individuals who are attempting to enter your facilities.

Although most people think about visitor registration as the creation of visitor passes for guests, there are many more capabilities that can be used to improve lobby management and also create a safer workplace environment.

Watch lists can include individuals such as a terminated employee, a malicious person, or an unscrupulous contractor.

Company affiliation or geographic location can also be the parameters for watch list alerts.
 
An approved operator or administrator can add individuals to an internal watch list.

External watch lists such as sex offender screening and the Government Denied Parties list can also be included as an option, in addition to any internal watch list.

Watch lists can also be used to highlight important individuals as well as unwanted people. Some examples of important people that might not be known to your lobby staff might include a VIP, one of your Board of Director members, an investor or a strategic partner. You may want to provide these people with preferential treatment or have them escorted by certain staff members.

An email alert of an attempted entry by someone on a watch list can be sent to a security officer or any other individual.

Using watch lists as part of your EasyLobby visitor registration system allows you to better control access to your facilities and screen unwanted visitors, or give preferential treatment to VIPs.

It's one of the many features of our visitor system that allows you to be managing visitors more professionally and securely.

For more information about providing professional visitor tracking software in your environment, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management features that are most pertinent to your particular environment.

For those of you interested in learning more about visitor systems and how to be managing visitors more effectively, we will be exhibiting our badge ID software at ISC Solutions this week - November 2 - 3, 2011 - at the Javits Center, NYC, booth # 1739.

If you're not familiar with a visitor registration system this is an excellent opportunity to see it in action. Plus, ISC Solutions has a slew of security management vendors and educational seminars that can benefit you and your organization.

Replacing a paper guest book with a professional visitor system is an excellent way to improve visitor security. You can create a visitor pass for every guest entering your facilities and establish a more effective approach to lobby management.

It's easy to customize visitor badges with a variety of badge templates that you can choose from, or by creating a custom design with our free-form tool that is specific to your particular requirements.

Our watch list feature allows you to screen out unwanted visitors. A variety of alerts can be activated so that you are able to be notified about specific visitor behavior, such as a visitor that has not checked out but the expected time of their visit has expired.

Additional features such as integration with your access control system let's you tailor the visitor registration to your requirements.

So if you are in the New York City area this week, stop by our booth and we'll give you a demonstration of the many different features of visitor management software.

But if you can't attend the show, you can still view a demonstration by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor tracking software features that are most effective for your particular environment and requirements.

A useful feature of EasyLobby visitor registration software is a panic button that can be used by the lobby attendant to send an immediate message alerting designated people that there is a problem in the lobby.

This one-click function in your visitor system is an important safety and security feature, enabling lobby personnel to react and respond to unwanted events.

A panic button that's part of your lobby system allows you to respond quickly to unexpected events in your lobby and enhance the safety and security of your staff and for all guests.

Both the panic message and the recipients of the message can be easily pre-programmed in the EasyLobby visitor management software.

Features such as a panic button are one of the many benefits of visitor registration software over a paper guest book for visitor sign in.

Other benefits include comprehensive watch list feature for both internal lists and external databases such as sex offender screening; the ability to integrate with access control systems to provide proximity card access for guests; and the ability of employees to pre-register guests using a web-based form.

Ultimately, badge software gives you the ability to understand who is in your facilities and the purpose of their visit. With each guest wearing a professional visitor badge you are able to easily identify visitors and know whether they are in a location where they should be.

For more information about the use of visitor registration in your environment, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the major visitor registration system features that are most applicable for your particular environment.

Most organizations try to do everything possible to create a positive brand image. Although there are a lot of different elements that go into brand identity, certainly the way customers and prospects view that organization is a big part of creating a positive brand.

So are you reinforcing a positive brand image with professional lobby management, or do you still use a paper guest book for visitor sign in?

Improving lobby security and managing visitors professionally should be a priority for all organizations, and certainly for those who wish to maintain a positive brand identity. After all, how you greet visitors and the type of visitor system in place says a lot about the professionalism of the organization.

EasyLobby automates the entire process of guest sign in. Our visitor registration system automatically scans a visitor ID such as a driver's license and creates a professional-looking visitor pass, all within 20 seconds or less per visitor.

It allows you to take a positive approach to creating a good first impression with guests.

There are also a lot of other benefits of our visitor software such as knowing exactly who is in your building at any time and the reason for their visit. Also you can gather the type of information that is important to your particular environment, such as the employee being visited, the name of the company of the visitor, when they checked in and when they left, and a host of other items that you decide are important to your requirements.

You have the option of integrating your EasyLobby visitor registration software with your access control system to provide visitors with proximity card access to locked doors, elevators or turnstiles.

You can also create watch lists to screen against unwanted individuals entering your building.

There's also a host of additional features and benefits of using visitor systems. And one of the primary benefits is to improve your overall image as an organization that does things the right way.

For more information about using visitor management software in your environment, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the badge software features that you might find quite useful to improving your brand and image.