Visitor ID Badges

Using alerts in conjunction with your visitor registration software is an excellent tool for managing visitors and improving lobby management at your facilities.

Alerts can be used for a number of different reasons to notify you or others of specific visitor action or to help you better direct and manage visitors. Alerts allow lobby attendants to take certain actions based on who is checking in.

The best part is that using alerts as part of the EasyLobby visitor software is simple and uncomplicated.

Let's look at a few examples of alerts.

One example may be to notify your lobby attendant that a contractor needs to complete a drug test, watch a safety video, or complete an application or other paperwork after a specific number of visits.

Another example, in cases where your visitor system is integrated with your access control system, is to use an alert to notify the lobby attendant to ask the visitor to return their proximity card when they are checking out.

A final example may include the situation where visitors are required to wear hard hats if they are checking in to visit the manufacturing area. In this case an alert will notify the lobby attendant that so that the visitor can be notified of this.

Some common types of alerts in our visitor registration system include the following: 

Frequent Visitor Alert. This type of alert notifies the lobby attendant when the maximum number of visitors for a host has been reached. It can be used in a hospital or healthcare facility to restrict the number of visitors to specific patients.

Time Based Alerts:  These notify the attendant when someone has visited after a specific number of days, and the action to take. For example, a visitor might be required to sign a non-disclosure agreement after a specific time.

Arriving Visitor Alert:  Using this alert in our visitor management software will result in an employee automatically receiving an email or text message alerting them that a visitor has arrived and is waiting for them in the lobby.

Any of these alerts can be used in conjunction with visitor registration to improve the effectiveness of the system and the professionalism of your organization.

Using visitor badges are a great way to identify guests and improve lobby security. The use of alerts are one additional tool to use.

Discover additional ways that our visitor management can help you improve your management of visitors. Register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the EasyLobby features that are most pertinent to your particular environment.

A visitor system can enhance a workplace environment in many different ways, but workplace security is one of the most important reasons for using visitor software.

One of the features of visitor registration software is using watch lists and external screening services to protect your environment from unwanted visitors.

Overall, visitor management software helps organizations improve how they are managing visitors by identifying, badging and tracking all visitors. By knowing who is in their buildings and the reason why, organizations can dramatically improve visitor security.

With ID card software you are able to electronically scan a visitor ID such as a driver's license, business card, or other form of identification during guest sign in. You can capture and record all relevant information about that visitor.

By requiring that all guests wear a visitor badge, you and your employees are able to quickly and easily identify all outside individuals. You are able to see who they are and whether they are in a location in the building where they should be. You can also see whether any other restrictions are in place for that visitor, such as the requirement that they be escorted by an employee.

Any information that you capture and assign to that guest during visitor sign in can be printed on the visitor pass.

With a watch list feature a lobby system is able to automatically screen visitors before they check in, alerting your lobby attendants or security staff that an unwanted visitor is trying to check in.

Watch lists are created by you to screen against individuals that you do not want entering your facilities. Individuals might include disgruntled former employees, competitors, unprofessional contractors, or malicious individuals.

In addition to internal watch lists you can use external databases such as each states' sex offender database and the Government Denied Parties database to further regulate the individuals that are allowed entry to your facilities.

Both internal watch lists and external databases will confirm a match with seconds during visitor check in.

So consider badge software as a way to help you improve workplace security by screening unwanted individuals.

Discover more about the way EasyLobby visitor systems can be used to better identify, track, badge and screen visitors. To learn more register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the features of our badge software that are most pertinent to your particular environment.

Using professional visitor software to create a visitor badge for every guest entering your facilities is a good way to improve the image of your organization and enhance visitor security.

As one of the most visible aspects of any lobby management, a visitor pass allows your employees to quickly identify who a guest is and why they are in your building.

It's important to create badges that are functional for your organization so that you capture the information necessary, and also are professional-looking.

Badge ID software from EasyLobby has many features that permit you to customize how you are managing visitors and what visitor information you choose to capture and put onto visitor passes.

Here are some things to consider when developing visitor badge templates.

Color coding allows you to easily identify the category of the visitor by using a different color for say contractors, or parents, or temporary employees. You can even change the color ever day so that you can easily see an expired badge.

Self-expiring badge stock that bleeds through a red stop symbol after eight hours can be used to let you know that the badge has expired.

Consider the information that you put on your visitor ID badge. Some popular fields to include on badges are: visitor name, company affiliation, employee being visited, time of check in, visitor photo (captured by scanning their license or by a web cam), and category of visitor.

Use a barcode printed on the badge to allow you to scan for rapid check out. For frequent visitors, barcodes allow you to provide a long-term visitor ID to those guests that are returning frequently over a specific timeframe. You can simply scan it in and out whenever the guest re-enters or leaves the facility.

EasyLobby visitor registration software includes a number of pre-formatted templates that you can choose from, as well as a badge creator to allow you to design exactly the type of badge that has the information you need and also looks professional.

For more information about the many different features on creating visitor badges, as well as other aspects of our badge software, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features that are most pertinent to your particular requirements.

A visitor system is able to perform a number of important functions to enhance how you are managing visitors and to improve visitor security at your facilities.

Scanning a visitor ID such as a driver's license and creating a professional visitor badge is certainly an important capability.

Today, however, I'd like to focus on one particular aspect of your visitor management software - the ability to screen guests against outside databases.

There are two particular databases that the EasyLobby visitor software uses:  Sex Offender Screening and the Visual Compliance/Government Denied Party Screening.

These external screening services differ from internal Watch Lists because the individuals listed on these two services are placed there by specific Government agencies.

Internal watch lists contain the names of individuals that you specifically place on a list because you want to highlight their entry at you lobby system. These individuals might include disgruntled ex-employees, competitors, unprofessional contractors or other unwanted individuals.

Let's examine each of these external databases separately.

With the sex offender screening service you are able to screen visitors against all 50 states' registered sex offender databases at one time and receive a positive match within two seconds during guest sign in.

The EasyLobby badge software is able to generate automatic email alerts to notify your security staff of a match during check in. Results often include a photo, and always provide a physical description of the offender.

This is an annual subscription-based service that is an option to the primary EasyLobby visitor registration software.

The sex offender database screening is particularly relevant for K-12 schools, colleges and universities, children's hospitals, and other facilities trying to safeguard children.

Another screening service offered by EasyLobby is the Visual Compliance/Government Denied Party Screening.

This is also a fast and automatic screening option that compares all visitors who check into your facilities and alerts you of a match within two seconds during visitor sign in.

The Denied Party screens against more than 50 U. S. government lists, including the Terrorists and FBI watch lists, GSA, Munitions, International, Banking, Police and others.

Like the sex offender screening you can generate automatic email alerts to notify security of a match. It is also an annual subscription-based service.

The Denied Party Screening is relevant for government and military facilities, critical infrastructure facilities, Utilities, Chemical plants, and other facilities concerned about or required to perform this type of screening.

If you use a visitor registration system to create visitor badges, you may want to consider adding either of these two external screening services to better protect the people in your facilities.

To see this function, as well as the many additional EasyLobby visitor management capabilities, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the many features and capabilities of our software that are most appropriate to your particular requirements.

One of the competitive advantages of EasyLobby badge software is the many partnerships that exist between us and world-class security management and system integration organizations around the world.

We highlight these relationships not because we want to impress you. Rather it's the value that they bring to our customers. When implementing a visitor registration system, these relationships add considerable value to the visitor management solutions that we offer.

These partnerships are not for show or in name only. EasyLobby visitor software has a working relationship at the technical, product and sales level with more security firms than anyone else.

As a result, it ensures that your EasyLobby visitor system works seamlessly with other security solutions such as access control. It provides you with more options in managing visitors and improving visitor security.

The quality of the organizations that we've partnered with is also a positive statement. These leading companies want to work with EasyLobby because they understand that we are the leader in visitor registration software.

Together, we form powerful alliances that bring integrated solutions and more features to our joint customers.

Here is a list of the access control systems that are integrated with EasyLobby's ID card software.

Read our white paper to learn more about the integration of EasyLobby visitor management software with various access control systems and how it benefits you.

For more information about how you can replace your paper guest book for visitor sign in with a professional lobby system, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration features that are best for your particular environment.

On the day before Thanksgiving it's appropriate to forgo our usual blog post about the advantages of visitor registration - there are plenty of posts if this is something you are looking for - and instead thank all our users and partners for contributing to our success.

EasyLobby has been in existence for over 14 years, and without the ongoing support of our customers we never could have achieved such a leadership role in visitor management software.

You see, it's our customers that provide us with the direction and the feedback on their badge software needs and what's most important to their environments. We always take comments from our users seriously and incorporate their feedback into updates of our visitor system.

What's most satisfying is hearing about how our customers have become more successful or improved their image or heightened their visitor security by using our visitor registration software.

So we thank all our supporters and we wish you all a Happy Thanksgiving. And as always, please let us know if we can help you with any questions about your visitor systems or the creation of visitor badges.

For those of you who are not yet users, you can find out more about how EasyLobby's visitor management can be used at your facilities to improve lobby security and manage visitors more professionally by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our badge ID software that are most helpful to your particular circumstances.

When was the last time you evaluated the effectiveness of your visitor registration system?

At many facilities the answer is, "Far too long."

But there are many opportunities for improving the way you are managing visitors that will both improve visitor security and enhance the professionalism of your organization. And you should periodically take advantage of the opportunity to do so.

First of all, if you are still using a paper guest book for visitor sign in, then you are definitely not getting the most out of your visitor management techniques.

EasyLobby badge software provides a great deal of flexibility and customization, allowing you to capture exactly the information you need, knowing who is in your buildings and why. You also will be able to improve the processes for dealing with visitors.

It's a good idea to evaluate the visitor software functions that you are using, and which ones you are not. Here's a brief list of things to evaluate and consider:

What information are you including on visitor badges? Do you include a barcode for easy check out with a simple scan? What about the visitor's photo scanned from their driver's license or taken with a web camera? Remember, the visitor badge is one of the most visible aspects of visitor registration, so take every opportunity to make sure it is professional as well as functional.

What alerts are you using? Visitor systems allow you to incorporate a wide variety of alerts so that you are notified of specific visitor activity. One example is an alert on expired badges so that you know when a badge has expired but the visitor has not yet checked out.

How are you screening unwanted visitors? Do you create watch lists in your lobby system so that the attendant can be alerted about someone trying to check in that you do not want to enter your facilities. These might include disgruntled former employees, unwanted contractors, someone from a competing company or any other categories.

Have you integrated your visitor management with your access control system? This will allow you to provide temporary proximity card access to guests and contractors through your visitor system.

Do you produce reports to analyze visitor activity? This is a great way to determine if there are trends that will allow you to operate more effectively or improve lobby security.

These are some of the visitor management software improvements that you may want to consider. Find out more by registering for a free online web conference.

In about 30 minutes we can demonstrate that ID card software techniques that are most appropriate for your particular organization.

EasyLobby is currently one of the premier sponsors of the NACHRI Children's Hospital THIS WEEK.

The electronic newsletter is designed to further the education and enrichment opportunities for Children's Hospital administrators and clinical providers. It is produced by NACHRI, the National Association of Children's Hospital and Related Institutions.

Visitor software is used at many Children's Hospitals across the country to improve visitor security and to enhance how they are managing visitors at their facilities.

By scanning a visitor ID such as a driver's license, the visitor system is able to capture all the necessary information from the license and produce a professional visitor pass.

EasyLobby visitor systems are being used to scan and badge millions of visitors every day at Children's Hospitals throughout the country.

Our badge software is also integrated with other hospitals systems such as HL7 for real-time patient feeds. This allows the lobby attendant to receive up-to-date information about patient admissions and discharges into their lobby system so that they can match a visitor to a specific patient.

Maximum visitor alerts can be set so that a specified number of visitors can visit a particular patient at any one time. Once that number is exceeded an alert will inform the lobby attendant that the maximum number of guests has been reached for that patient.

With our access control integration, proximity card access can be provided to contractors or temporary employees directly from our ID badge system. This will allow them to access doors controlled by the access system without the need of being escorted by an employee.

Our Status Blue integration for hospitals allows the lobby attendant to see if a vendor is on the pre-approved vendor list of the hospital to facilitate their entry for certain individuals while limiting those who are not on the list.

Our sex offender database screening allows hospitals to screen against individuals who are on each states' sex offender database. Used in conjunction with our watch list feature, hospitals can screen against individuals they do not want in their facilities.

These and many other features make EasyLobby visitor management software a great fit for Children's Hospitals and other healthcare facilities.

To find out more, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the visitor registration features that are most applicable to your specific requirements.

EasyLobby recently authored an article in the November 2011 issue of industry publication Security Sales & Integration titled "Round Our Your Line With Visitor Management."

It's sort of a 'how to article' for security dealers and integrators who might not currently be carrying visitor systems as part of their product line.

Here are a few quotes from the article.

"The fact is, providing a visitor management system in your product line can add a great deal of value and complement existing security products.

"Although a paper guest book for guest sign in may be considered quick and easy, it is fraught with a number of security problems and diminishes the professionalism of an organization.

"To address these issues, security dealers and integrators are able to fill a need by recommending and in some cases administrating, visitor software for their clients.

"Dealers and integrators must consider the integration of any security system with other systems and how they operate in concert. That's where a professional visitor system comes into play.

"The integration of visitor registration software with electronic access control allows a lobby attendant to easily and safely provide temporary proximity credentials to visitors rather than doing so through the access control system. This simplifies the process and allows someone unfamiliar with the access system to provide temporary card privileges to visitors.

"Access control and visitor registration integration allows appropriate visitors to move freely through facilities without the need of an employee escort. The information entered into the lobby system during visitor check-in is seamlessly passed to the access control system.

"Screening unwanted visitors from a facility is also one of the functions of visitor tracking software. By creating watch lists in the electronic visitor management system, a lobby attendant or security officer will be alerted within seconds when someone on the list tries to enter the facility at a visitor check-in station.

"Although lobby attendants are often used to check in visitors with badge ID software, visitor self-registration is also an option. Either a freestanding kiosk or the use of an iPad or tablet computer can be used to allow guests to register themselves by completing required fields, much like the self-check-in employed at most airlines today.

"The good thing about visitor management software is that it is appropriate for just about every environment, from small to large."

Read the complete article in Security Sales & Integration here.

And for more information about the use of visitor badges and an ID badge system - regardless of whether you are a security integrator or a user - register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the many features of our software that are most appropriate to your particular requirements.

The latest EasyLobby newsletter about visitor badges has been issued.

The November 2011 newsletter contains articles about new visitor software features and additional options for visitor system hardware accessories.

We periodically send the newsletter via email to all our subscribers. This issue of the newsletter focuses on several new software and hardware options that apply to specific badge software requirements.

For instance, we review a "Group Upload" capability that will be offered with our eAdvance product for visitor pre-registration. With this capability employees can complete the visitor management form by uploading a spreadsheet.

For new hardware options with our visitor systems we are now offering a scanner that can read both sides of a driver's license simultaneously, ensuring that the license is not a forgery and extracting all pertinent information.

We are also offering a Personal Identity Verification Station which allows users to verify and capture the information from a number of smart cards.

So keep up-to-date with the latest trends with visitor registration software by reading our newsletter. Register to receive the EasyLobby newsletter here.

And in case you missed it, here's the November 2011 issue of our lobby system newsletter.

For more information about using visitor passes and an ID badge system in your environment, register for a free, personalized online web demo.

In about 30 minutes we will demonstrate the lobby management features of our solutions that are best for your particular environment.

The Union Gap School District in Union Gap, Washington is one of the many K-12 schools that protects students from unwanted guests by using EasyLobby badge ID software.

One of the reasons Union Gap School District installed a visitor system was to alert lobby attendants to any visitors who are on each states' sex offender database.

School administrators are understandably careful about protecting their students from possible predators, which was a primary motivation for the installation of visitor tracking software.

All guests entering the school must present a visitor ID with a photo such as a driver's license. The ID is scanned to capture the information and to create a professional visitor pass.

Like many other schools, Union Gap decided to do away with a paper guest book for guest sign in, replacing it with a modern, professional approach to managing visitors.

Now, upon visitor check in, if the guest is listed on any states' sex offender database a warning will alert the attendant.

"If it protects one child it's well worth the money that we spent on it," said Kurt Hilyard, Union Gap School District Superintendent. "Safety in school has changed over the last 10 - 20 years and now it's one of the most important things you can do in a facility."

EasyLobby visitor registration is used at hundreds of K-12 schools throughout the country to improve visitor security and to protect students.

Union Gap officials explain that visitor registration software is a cheap insurance policy for their most precious possession.

Read an article and watch a video from TV station KIMA about the EasyLobby badge software in place at the Union Gap School District.

For more information about the features of EasyLobby visitor systems that can be used in a school in your area, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of an electronic visitor management system that can be applied to your school to better protect students and staff.

Electric utilities have specific security requirements because of the critical infrastructure nature of their facilities.

That's why many utilities have replaced their paper guest book with EasyLobby visitor registration software to comply with federal regulations requiring them to know exactly who has entered their facilities and to screen out unwanted visitors and contractors.

As an example, one large utility with more than 5 million customers uses EasyLobby visitor systems in more than a dozen office buildings and over 15 generating facilities.

This utility has designed visitor badges to have a consistent design across all facilities with distinct color coding to highlight which visitors need to be escorted and which do not.

In addition to improving lobby management and overall security, the utility also uses visitor software to control costs by better monitoring and controlling contractors working at their facilities.

With often hundreds to thousands of contractors working at these facilities during both planned and unplanned outages, the utility was able to use visitor registration to identify undesirable temporary workers and create a watch list to keep them from the facilities.

The visitor registration system also helped the utility determine the time the contractors actually spent on the site, thereby helping to dramatically control costs with more accurate time and attendance.

With an integration to their access control system, the utility was also able to provide contractors access to locked areas controlled by the access system.

The utility was able to achieve impressive results both in terms of controlling costs and improving security.

Read a case study of the use of an EasyLobby visitor system at a large electric utility.

For more information about how you can use visitor management software in your environment to create professional visitor passes, improve security, and enhance your image as a professional organization, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the badge software features that are most pertinent to your particular environment.

A good report generation tool is an important element of any visitor registration system.

It lets you analyze current and historical visitor information to help you improve how you are managing visitors and to highlight trends that might hamper visitor security and lobby management.

So before choosing a visitor system be sure you are able to easily analyze and report on guest sign in activity across the enterprise by a variety of different measurements.

EasyLobby visitor management software has 77 built-in report templates that you can easily select from a drop-down menu. You can then tailor any of these reports to highlight exactly the type of information most pertinent to your facilities.

A few examples of reports that you can choose from include templates based on visitor, employee, package, reason, visitor registration station, asset, watch lists, and many other choices.

Once a report is generated it can be printed, emailed or saved in a variety of formats, including comma or tab separated values, MS Word, MS Excel, Lotus 1-2-3, paginated text, etc.

During an emergency or evacuation the ability to simply and easily call up a report is particularly important. A 'current visitors' report can be generated with a simple mouse click and sent to appropriate personnel such as emergency responders.

This feature of our visitor software allows many users to comply with their emergency evacuation plan.

Find out more about report generation as well as the many other features of our badge software by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the importance of using visitor badges as an overall program for visitor management.

Organizations often focus on the main entry point or the lobby of their facilities as the place to use visitor software. But there are more locations to consider.

It may be time to review your use of visitor registration with a plan to use it to for multiple points of entry and field offices.

If your organization has many different entry points such as loading docks, delivery entrances, and other doors, you can benefit from additional visitor management stations to scan a visitor ID such as a driver's license and providing visitor passes for everyone entering the facilities.

Best practices for badge ID software include identifying and creating visitor badges for all visitors at each and every entry point to your buildings.

With multiple entry points you can create a centralized database in your visitor tracking software for monitoring, analyzing and reporting on visitor activity throughout the enterprise.

Also, although many organizations use badge software in their main facility, they often overlook using it in their field offices.

Smaller, remote locations can benefit by using visitor systems just as much as the main facility. In fact, the same watch lists can be used in remote locations to flag unwanted people, thereby highlighting their possible entry throughout company facilities.

Also, just like larger facilities, small facilities such as field offices can improve how their are perceived by visitors with the use of professional visitor registration software.

So when employing the use of ID card software to replace an outdated guest book for guest sign in, remember to use it throughout your facilities including other entry points and field offices.

The use of EasyLobby visitor badges can be used to create a professional, uniform approach to how you track and monitor visitors, contractors, temporary employees, and other guests throughout your organization.

Discover more about the benefits and best practices of using a visitor registration system in your environment by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor system features that are most appropriate for your particular requirements.

One of the options with a visitor system is the ability to activate proximity cards directly from the lobby system
 
This allows you to provide your guests with proximity cards directly through your lobby system so that they can open doors, elevators or turnstiles controlled by you access security system.

But the key here is that your visitor software must be integrated with the particular access control system that you are using.

EasyLobby visitor registration software is integrated with over 45 of the leading access control systems.

We use RF Ideas' pcProx Reader, pictured here, to activate and deactivate proximity cards from our visitor systems. This automates the process of activating the security visitor badges.

Rather than typing the prox card number into our visitor registration system during guest sign in, the lobby attendant only needs to tap the prox card on the reader and the prox card number is entered into our system to become active.

This pcProx Reader is compatible with over 300 million physical access proximity cards, allowing our users to turn the proximity cards into visitor badges that also open doors.

Then, when a visitor is leaving, the lobby attendant only has to tap the active prox card to the reader again to deactivate it and check out the visitor. The card cannot be used by unauthorized individuals but it can be reused and activated for a new visitor.

Our CEO, Howard Marson describes how we activate proximity cards in our visitor management system in this brief video produced by our partner RF Ideas. You can view the video here.

Also, read our white paper detailing our integration with access control systems.

For more information about our badge software and the benefits that we can provide to increase visitor security, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our system that are appropriate for your specific environment.

For those of you interested in learning more about visitor systems and how to be managing visitors more effectively, we will be exhibiting our badge ID software at ISC Solutions this week - November 2 - 3, 2011 - at the Javits Center, NYC, booth # 1739.

If you're not familiar with a visitor registration system this is an excellent opportunity to see it in action. Plus, ISC Solutions has a slew of security management vendors and educational seminars that can benefit you and your organization.

Replacing a paper guest book with a professional visitor system is an excellent way to improve visitor security. You can create a visitor pass for every guest entering your facilities and establish a more effective approach to lobby management.

It's easy to customize visitor badges with a variety of badge templates that you can choose from, or by creating a custom design with our free-form tool that is specific to your particular requirements.

Our watch list feature allows you to screen out unwanted visitors. A variety of alerts can be activated so that you are able to be notified about specific visitor behavior, such as a visitor that has not checked out but the expected time of their visit has expired.

Additional features such as integration with your access control system let's you tailor the visitor registration to your requirements.

So if you are in the New York City area this week, stop by our booth and we'll give you a demonstration of the many different features of visitor management software.

But if you can't attend the show, you can still view a demonstration by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor tracking software features that are most effective for your particular environment and requirements.

A useful feature of EasyLobby visitor registration software is a panic button that can be used by the lobby attendant to send an immediate message alerting designated people that there is a problem in the lobby.

This one-click function in your visitor system is an important safety and security feature, enabling lobby personnel to react and respond to unwanted events.

A panic button that's part of your lobby system allows you to respond quickly to unexpected events in your lobby and enhance the safety and security of your staff and for all guests.

Both the panic message and the recipients of the message can be easily pre-programmed in the EasyLobby visitor management software.

Features such as a panic button are one of the many benefits of visitor registration software over a paper guest book for visitor sign in.

Other benefits include comprehensive watch list feature for both internal lists and external databases such as sex offender screening; the ability to integrate with access control systems to provide proximity card access for guests; and the ability of employees to pre-register guests using a web-based form.

Ultimately, badge software gives you the ability to understand who is in your facilities and the purpose of their visit. With each guest wearing a professional visitor badge you are able to easily identify visitors and know whether they are in a location where they should be.

For more information about the use of visitor registration in your environment, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the major visitor registration system features that are most applicable for your particular environment.

Most organizations try to do everything possible to create a positive brand image. Although there are a lot of different elements that go into brand identity, certainly the way customers and prospects view that organization is a big part of creating a positive brand.

So are you reinforcing a positive brand image with professional lobby management, or do you still use a paper guest book for visitor sign in?

Improving lobby security and managing visitors professionally should be a priority for all organizations, and certainly for those who wish to maintain a positive brand identity. After all, how you greet visitors and the type of visitor system in place says a lot about the professionalism of the organization.

EasyLobby automates the entire process of guest sign in. Our visitor registration system automatically scans a visitor ID such as a driver's license and creates a professional-looking visitor pass, all within 20 seconds or less per visitor.

It allows you to take a positive approach to creating a good first impression with guests.

There are also a lot of other benefits of our visitor software such as knowing exactly who is in your building at any time and the reason for their visit. Also you can gather the type of information that is important to your particular environment, such as the employee being visited, the name of the company of the visitor, when they checked in and when they left, and a host of other items that you decide are important to your requirements.

You have the option of integrating your EasyLobby visitor registration software with your access control system to provide visitors with proximity card access to locked doors, elevators or turnstiles.

You can also create watch lists to screen against unwanted individuals entering your building.

There's also a host of additional features and benefits of using visitor systems. And one of the primary benefits is to improve your overall image as an organization that does things the right way.

For more information about using visitor management software in your environment, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the badge software features that you might find quite useful to improving your brand and image.

Most of the blogs on this post are about visitor management solutions and success stories of EasyLobby customers. But today we'll discuss EasyLobby the company as well as the product.

After all, when you purchase visitor software it's the company behind the product that you need to know about.

EasyLobby has been in existence for 14 years, and visitor management software is its sole focus. It is an independently-owned company and software products are developed in-house by its own engineering staff. The company is headquartered outside of Boston, Massachusetts.

EasyLobby has focused on providing visitor systems that are:

1. reliable, feature-rich and easy to use and install;
2. can integrate with other security management and access control systems to provide a total security solution for employees and visitors;
3. an organization that is extremely customer-driven when expanding the capabilities of its software.

Customers also speak highly about EasyLobby's customer support capabilities. With free phone support, customers find it easy to resolve any technical issues or questions about the visitor registration software.

When speaking to prospects about a visitor system, EasyLobby personnel stress the benefits of a professional lobby system over a paper guest book for visitor sign in. The use of a visitor registration system allows an organization to understand who is in their building and the reasons why.

By automating all the steps during guest sign in, organizations are able to professionally manage visitors and capture all necessary information about the visitor and the reason for their visit.

Using badge ID software, a customer is able to scan a visitor ID such as a driver's license, automatically capturing the information and creating a professional visitor badge within 20 seconds per guest.

EasyLobby customers are possibly one of the best examples of the success of the product. They span a wide range of industries and types of organizations, from large corporate facilities, small businesses, government, military, non-profit, colleges, K-12 schools, hospitals, multi-tenant facilities, and industries of all kinds.

Many of our customers also tell us that  our visitor management system improves their image as a professionally-run organization. They explain that our software is a more professional approach to lobby management than a paper method.

Because EasyLobby is integrated with over 45 access control systems, customer can provide barcode or proximity card access to guests, allowing them to open doors, turnstiles or elevators that are controlled by the access control system. Read our white paper on the integration with access control systems.

There are many more features and capabilities of EasyLobby software that can benefit your organization. Many of these benefits are discussed in greater detail in other blog posts. But if you would like to find out more, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the ID card software features that are most pertinent to your particular environment.