Visitor Log Software

New EasyLobby Advertisment Highlights the Importance of Visitor Management Security

Monday, July 26, 2010 by John Murzycki

EasyLobby's new advertising campaign highlights the importance of a visitor registration system in your environment.

Pictured above, the advertisement is running in most security trade publications as of July 2010.

EasyLobby secure visitor management protects people and assets in a wide range of different facilities. The visitor control software allows organizations to identify exactly who is in their buildings at all times.

By using a Watch List to identify specific visitors during visitor sign in, our visitor registration software allows you to know exactly who is in your buildings and the reason why.

Thousands of customers worldwide have replaced their paper guest log with EasyLobby visitor management solutions to improve visitor security and allow them to be managing visitors more professionally.

Contact us for a free online web demo to learn more how EasyLobby's visitor management techniques can be applied to your environment.

In about 30 minutes we will demonstrate the benefits of visitor monitoring software for your particular requirements.

Manage Assets and Your Lobby Lost and Found with EasyLobby

Monday, July 26, 2010 by Sara Onderdonk

Asset management for some organizations consists of a hand-written paper log, while the 'lost and found' consists of a box hidden behind the front desk and no log at all.

Often, paper logs can be incomplete, illegible or inaccurate. A lost and found without any system at all can lead to someone claiming the wrong item, items getting misplaced, and the desk attendant not knowing if an item has been claimed and by whom.

EasyLobby SVM - Secure Visitor Management - has the capability to track both assets and your facility’s lost and found.

An Asset Management System is included with each copy of EasyLobby SVM. The front desk attendant can add assets to EasyLobby and create an asset loan record for when an asset is loaned out.

The asset loan record can include the date the asset was loaned and the name, location, and contact information for the employee the asset was loaned to. The lobby attendant can also set a due date the asset should be returned by. A signature can also be captured and associated with each loan record.

EasyLobby’s form view and grid view options make it easy to enter new asset loan information and to check the status of items on loan.

EasyLobby SVM also includes a Lost and Found Management System that allows Lobby Security to enter found items, look up current lost and found records and to check an item out when it is claimed by its owner.

Want to find out more about how EasyLobby visitor monitoring software can help you improve security and streamline lobby management? Sign up for a free online web demo today. In less than 30 minutes we can guide you through the features and benefits of EasyLobby’s Visitor Management Software.

Schools Use EasyLobby Visitor Registration Software

Wednesday, July 7, 2010 by John Murzycki

There's a reason why so many public and private K-12 schools use EasyLobby visitor management solutions in their facilities.

As one of the easiest and most economical ways for a school to dramatically improve overall visitor security, EasyLobby is the primary choice for a professional visitor registration system.

School administrators understand that in today's world they must pay attention to the process of managing visitors and having a secure visitor management system in place.

This includes Watch Lists such as the National Sex Offender Database that will alert lobby attendants and administrators when someone on this list tries to check into the building. EasyLobby's visitor monitoring software can display results within seconds when a match occurs.

At most schools visitors are now required to wear a school visitor badge and to verify their identity during visitor sign in with a license or other photo ID.

School visitor software such as EasyLobby is tailored to the needs of K-12 schools, including these features:

To expedite visitor check in and out during busy morning and end-of-school-day times, barcodes can be printed on visitor id badges. The barcode on the badges can be scanned to log visitors in or out of the school.
Track the hours of school volunteers and other helpers, as well as contractors working at the school, by badging them at an EasyLobby station.
By scanning student ID cards, administrators can track students leaving the building during the day for lunch breaks, free periods, or field trips.

To learn more about visitor management techniques for schools, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the features of our visitor control software that are most important for your school...or other type of facility.

Visitor Management Software Offers Lobby Security Flexibility and Control

Tuesday, July 6, 2010 by Sara Onderdonk

Companies of all sizes and types can benefit from using EasyLobby Secure Visitor Management as part of their lobby security. If your company has been relying on a paper visitor log, enhance your professional image and streamline your security with our visitor management software. EasyLobby offers a variety of options for companies looking to secure their facilities.

Print professional looking badges and obtain visitor information by scanning information off a valid driver’s license. Check-in visitors and print ID badges in less than 20 seconds, allowing your facilities to quickly process new visitors and keep their information confidential.

For multi-tenant buildings or companies that require employees to pre-register visitors, EasyLobby’s web-based solution, eAdvance, makes it easy to pre-register guests. Employees or tenants can even pre-print badges for pre-registered guests that will be ready for them on arrival.

Choose from a variety of reports and alerts to maintain control on who is in your facilities and why. Create watch lists to keep unwanted visitors from entering or use Denied Party and Sex Offender Screening to strengthen your lobby security.

EasyLobby can enable visitor check-in in unattended lobbies with a self-registration kiosk system. Visitors can self-register and print badges quickly and securely.

EasyLobby SVM is also highly scalable and allows organizations of all sizes to create a visitor management system tailored to their needs. Find out more about how EasyLobby can create a solution to fit your visitor management needs by scheduling a free online web demonstration today.

It's Easy to Customize Your EasyLobby Visitor Control Software

Tuesday, July 6, 2010 by John Murzycki

A major advantage of EasyLobby visitor registration software is the ability to customize its features so that you capture exactly the visitor data that is most important to you.

For example, during visitor sign in, our visitor log software allows you to customize the data fields that you wish to complete -- name, company, address, reason for visit, etc.

By scanning a visitor's driver's license, business card, or other form of ID, you automatically capture the information on the ID without typing. And you can capture the visitor's photo from their license or passport.

Basically, any information that you capture with a scan of their ID is data that our visitor badge software can display on their visitor id badges.

We also give you the ability to use a number of data fields that you completely customize with any other information you wish to use. These fields can be drop down menus, yes or no answers, check boxes, or text answers. You decide the questions and the answer options.

For instance, some organizations may want to use their visitor registration system to note whether a visitor has signed a non-disclosure agreement with their organization, or whether they have reviewed certain rules and regulations, or whether they have been provided with sales literature. The choice is up to you.

EasyLobby visitor monitoring software includes 12 different user defined fields that you can populate however you wish.

The point of all this customization is that your EasyLobby visitor management system becomes an important tool that does much more than simply provide a visitor badge to a guest.

We allow you to monitor exactly who is in your buildings at all times, understand the purpose for the visit and the steps or procedures a visitor has, or has not, followed upon entry to your facilities.

There's a wealth of information that you can capture and many ways that you can customize your EasyLobby system to improve visitor management security.

Discover the many visitor management solutions that you can employ by registering for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most important to your organization.

EasyLobby Visitor Management System Selected by Buildings Magazine as a Top Money-Saving Product

Monday, June 28, 2010 by John Murzycki

Buildings Magazine recently selected the industry's top money-saving products for building facilities, and EasyLobby's visitor registration system was ranked as one of them.

The magazine, in its June 2010 issue stated, "Astute selection of building products can save money in a number of ways: initial costs, life-cycle cost, sustainability, longevity, energy efficiency, occupant productivity, and maintenance requirements.

"The Buildings editorial staff considered all of these criteria to cull this group of 81 high-performance products."

The description of EasyLobby highlighted eAdvance employee pre-registration of guests using a web interface.

The magazine article states, "eAdvance enhances visitor security and streamlines the process of visitor sign in and issuing visitor id badges."

Using eAdvance visitor monitoring software, employees log onto the product and fill out a simple visitor information form. When the preregistered guest arrives, one mouse click by the guard or receptionist checks the visitor in and a customized, professional-looking badge is printed.

EasyLobby visitor management solutions include a range of features and options for every environment, including Watch Lists, integration with access control systems, email or text alerts, a choice of different categories for visitors, custom badge designs, mobile visitor sign in solutions, kiosk or unattended lobby options, scanning visitor licenses or other id's, and customizing the information captured during visitor check in.

Read Buildings Magazine Top 81 Money-Saving Products.

For more information about how EasyLobby visitor registration software can save money for your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the top visitor management techniques that you can use in your environment.

Enhance Your Lobby Security with Visitor Log Software

Monday, June 14, 2010 by Sara Onderdonk

If your company is still using a paper visitor log to track visitors, EasyLobby’s Visitor Management Software can help you enhance your lobby security and enhance your company’s professional image.

Visitor log software lets your company track who’s in your building and why. EasyLobby’s award-winning software offers the ability to print customized security visitor badges in less than 20 seconds, pre-register visitors, and create hundreds of reports.

Other key benefits include:

· Asset and package tracking – streamline your lobby’s receiving process

· Enhanced security for confidential information – keep private information private

· Email alerts – instantly alert security to emergency situations

· Easy to learn and easy to use software - anyone on your security team can be trained to use EasyLobby Visitor Management Software

To find out more about how our enterprise-class software can help streamline and enhance your lobby security, contact us today for a 30-minute web demonstration.

Visitor Monitoring Software Improves Lobby Management

Friday, June 11, 2010 by John Murzycki

Managing visitors properly in your facilities requires a professional approach to providing secure visitor management.

EasyLobby's visitor registration software is used today in thousands of locations around the world. We automate the entire process of visitor sign in and check out.

There are many considerations when first employing a new visitor management system in your buildings, such as: "What information do you want to capture from the visitors who are entering your facilities? What is most important to you?"

You can then decide to include that information on visitor ID badges.

EasyLobby's visitor registration system provides a great deal of flexibility in data capture. We provide a number of standard fields such as employee being visited, category of visitor, reason for the visit, and a number of other fields that you can choose to use.

But we also have many user defined fields so that you can capture visitor information that is specific to your environment, such as whether the guests have viewed a safety video, whether they were provided with an application, whether they signed a non-disclosure agreement, or other information that is important to your organization.

This approach to visitor log software lets you customize your visitor management techniques so that you are able to understand and analyze visitor entry.

Capturing useful visitor data is one step to improving visitor management security. We can demonstrate many others during a free, online web conference. Register today.

In about 30 minutes we will guide you through the different visitor management solutions that are most helpful to your particular environment.

Visitor Registration Software Allows Employees to Pre-Register Guests

Tuesday, May 25, 2010 by John Murzycki

With EasyLobby Secure Visitor Management you can allow your employees to pre-register visitors they are expecting.

This feature streamlines visitor sign in and simplifies managing visitors to your facilities. You can even have pre-printed visitor ID badges waiting for the guests when they arrive.

This tool greatly improves lobby management, especially in a busy lobby, and reduces the time it takes to check in visitors.

EasyLobby provides this pre-registration feature - called eAdvance™ - as an option to its visitor registration system. This software product allows authorized employees to access it over the Internet, or through an organization's local area network.

The authorized employee simply logs onto the eAdvance™ screen and fills out a simple visitor information form.

Then, with a simple mouse click the visitor can be checked in and a badge printed.

No knowledge of how to use EasyLobby's visitor monitoring software is needed by the employees and no training is necessary.

eAdvance™ is just one of many visitor management techniques that are available for you to use to improve visitor security and control how you manage visitors.

To find out more about the visitor management solutions available for your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through ways to improve visitor management security at your facilities.

EasyLobby Advertising Program Highlights Visitor Management System

Monday, May 24, 2010 by John Murzycki

Unless you regularly read the major security publications, you probably haven't seen the current EasyLobby advertising campaign highlighting our visitor management solutions.

Pictured above, the campaign emphasizes the benefits of using a visitor registration system in your environment.

One such benefit is using a Watch List to identify specific visitors during visitor sign in. Our visitor registration software allows you to identify exactly who is in your buildings and the reason why.

As the advertisements states, "Thousands of customers worldwide have replaced their paper guest log with EasyLobby visitor control software to improve visitor security and allow them to be managing visitors more professionally."

The call to action in the advertisement is to contact us for a free online web conference to receive more information about our visitor management techniques.

The web conference takes about 30 minutes, during which time we show you how to improve visitor management security at your facilities.

Visitor Monitoring Software from EasyLobby

Friday, May 7, 2010 by John Murzycki

Are you effectively managing visitors and providing the best visitor security in your environment?

If you're still using a paper log for visitor sign in, the answer is, "Absolutely not".

To optimize visitor management security in your organization, here are a few basic techniques to consider:

Automatically scan detailed visitor information in seconds from a license, business card, passport, or other identification -- without typing
Print professional looking visitor ID badges that identify all visitors to your facilities
Analyze visitor data with queries and reports

Beyond these basics, there are many other visitor management techniques that you should consider that will help you improve lobby security and enhance overall visitor management security in your facilities.

For instance, integrate your visitor management system with your access control system to provide visitors with proximity card or barcode access to doors controlled by your access system.

Use Watch Lists to alert the lobby attendant of a a visitor not allowed in the building, such as a terminated employee, a competitor or other malicious person.

Run your visitor registration system in an unattended kiosk mode.

Check out visitors automatically by scanning a bar code on their security visitor badges.

For a complete review of the many visitor management solutions available with the EasyLobby visitor registration system, sign up for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the many features and benefits of our visitor registration software.

Improving Visitor Security at College Campuses

Friday, April 23, 2010 by John Murzycki

College campuses have unique considerations when managing visitors and providing for visitor management security.

An EasyLobby Secure Visitor Management solution at Loyola University is an example of our visitor registration software being used in a campus environment.

Loyola University Chicago is the nation's largest Jesuit Catholic University. It is an urban campus that has a large number of non students, especially the school libraries that are often visited by students from other nearby institutions.

Loyola began its search for a visitor registration system with the libraries being the first priority.

"We were having some petty thefts. More importantly, we simply wanted to know who was in our facilities," said Frank Dale, Manager of Physical Security for Loyola.

After the initial EasyLobby visitor management system was installed, Loyola soon expanded its use to 3 libraries, 7 residence halls, and 4 administrative buildings.

All visitor log software is networked to the same central database, where enterprise-wide data is integrated, analyzed and reported on.

"EasyLobby visitor monitoring software has helped make our campuses safer," said Dale.

Another benefit of EasyLobby secure visitor management has been the elimination of petty theft at the libraries.

Read our customer success story on Loyola University.

For more information about EasyLobby visitor management solutions, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate how the use of visitor control software can improve visitor security at your organization.

Use Visitor Registration Software to Improve Your Organization's Image

Tuesday, April 6, 2010 by John Murzycki

Many organizations have implemented EasyLobby secure visitor management to improve visitor security.

But another benefit is that they also improve their image as a professionally-run organization.

A perception of lax visitor management security is a real detriment to any organization. So using EasyLobby visitor management solutions is a good way to show that the organization is professional about how they are managing visitors.

In the 13 years we have been in business, EasyLobby has helped thousands of organizations across every type of industry discover the many benefits of replacing an outdated paper log with professional visitor control software.

Discover for yourself how visitor monitoring software can help your organization. Register for a free-no-obligation online web conference.

In about 30 minutes we will guide you through the features of our visitor registration system and demonstrate how it can improve both security and your image.

Advantages of an Electronic Visitor Management System

Tuesday, March 16, 2010 by Sara Onderdonk

Many companies using pen and paper to track visitors can improve their lobby security by switching to a system using visitor monitoring software, such as EasyLobby SVM.

Not only does visitor log software enhance your company’s professional image, it improves lobby security by offering your security team a variety of options, including:

Streamline visitor check-in to less than 20 seconds
Print professional-looking badges that can be customized to your company’s needs
Generate a full range of reports, including a one-click Emergency Evacuation report
Capture detailed visitor information quickly and accurately
Use our watch list feature to identify and keep unwanted people from gaining entry
Enable employees to pre-register their visitors to better control who is permitted to enter your facilities
Tight integration with over 30 major Access Control systems
Multiple programmable security alerts and automated Denied Party and Sex Offender Screening

Our visitor management software offers an enterprise-class scalable solution that can meet your needs whether you have one system of hundreds.

EasyLobby SVM is easy to learn and easy to use. Find out more about how EasyLobby can improve your lobby security by registering for our free, no-obligation web demonstration today. In just 30 minutes, we’ll guide you through the feature of our secure visitor management software that best serve your facility.

Let Employees Pre-Register Guests with EasyLobby's Visitor Registration System

Thursday, March 11, 2010 by John Murzycki

Many organizations today require employees to pre-register guests using a web-based application that is integrated with their visitor registration software.

EasyLobby provides this tool with eAdvance™, a software product for authorized employees to access over the Internet, or on the local area network of the organization.

eAdvance streamlines the process of visitor sign in and printing visitor ID badges. In a busy lobby it can greatly improve the process of managing visitors and reduce check-in time and lobby congestion.

When a pre-registered guest arrives for their appointment, the receptionist or guard can simply scan their license or quickly consult an on-screen list of pre-registered visitors in the EasyLobby visitor management system.

Then, with one mouse click the visitor can be checked in and a badge printed.

eAdvance is a web-based application tightly integrated with EasyLobby Secure Visitor Management. The authorized employee simply logs onto the eAdvance screen and fills out a simple visitor information form.

No knowledge of how to use EasyLobby's visitor control software is required, and no training of employees is necessary.

For additional visitor management techniques that will help you improve visitor security and how you manage visitors, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most important to you.

EasyLobby Visitor Registration Software Replaces Paper Visitor Sign in Books

Monday, March 1, 2010 by John Murzycki

If you are asking visitors at your facilities to sign in using a paper log book, you should seriously consider replacing it with a professional visitor registration system.

Thousands of organizations around the world have already done so with EasyLobby visitor management solutions.

While some organizations perceive a paper sign in method as adequate, it actually provides very little visitor security and posses a number of problems.

Visitor monitoring software from EasyLobby allows you to:

Protect the workplace more robustly with improved lobby security
Streamline the process of managing visitors to your facilities
Capture detailed visitor information more accurately and automatically
Easily perform analysis and reports on visitor data across multiple locations
Keep visitor and company information confidential
Provide high quality, professional security visitor badges to guests and employees
Enhance the organization's image and make visitors and employees feel safer
Network multiple locations together to show a single visitor database
Tightly integrate the visitor management system with your access control system to further improve security

For more information about how EasyLobby visitor management techniques can help your organization, register for our free, no-obligation online web conference.

In about 30 minutes we will demonstrate how you can improve visitor management security in your facilities.

Visitor Management Techniques that Improve Security

Monday, February 22, 2010 by John Murzycki

Organizations that are serious about improving security in their facilities will use a visitor registration system to monitor everyone entering their buildings.

Here are a few techniques from EasyLobby, the leader in Secure Visitor Management, that will help how you are managing visitors and improving visitor security in your facilities.

Consider using Alerts to identify action that should be taken when a guest has arrived or during visitor sign in. Alerts can be set to a variety of parameters, including frequency of check in, time-based, maximum number of visitors, and other conditions.

Improve your lobby security with Watch Lists to identify people listed on the National Sex Offender Database or the Government Denied Database - often used with school visitor software or in government installations.

Color code visitor ID badges to quickly identify different categories of visitors or to identify the day the badges were issued.

Restrict access to secure areas of your building with EasyLobby Satellite.™

Include a photo of the visitor on security visitor badges, scanned from a license or taken by a web cam.

Produce reports and analyze visitor data to determine if there are trends that will allow you to operate more effectively.

EasyLobby's visitor management system can perform these tasks, plus many others.

For more visitor management solutions that can help you improve security in your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will explain many of the features of our visitor registration software and how they can help you improve security.

Schools Depend on EasyLobby for Visitor Management Security

Friday, February 12, 2010 by John Murzycki

There's a reason why schools use EasyLobby Secure Visitor Management to protect their students, teachers and administrators.

EasyLobby's visitor management system is one of the easiest and most economical ways for a school to dramatically improve overall visitor security.

In today's world all schools need to be concerned about how they are managing visitors to their facilities. Nobody should ever be allowed in a school without first properly verifying their identity. All visitors should be required to wear a school visitor badge.

An important requirement for school visitor software is the ability of the system to alert lobby attendants to visitors who are on the National Sex Offender Database. EasyLobby's visitor registration system can display results within seconds when a match occurs.

Other school visitor software features of interest to schools include:

The ability to print permanent bar coded visitor ID badges for parents and caretakers to expedite dropping off and picking up students. The barcode on their badge can be scanned to log them in or out of the school, expediting visitor sign in.
The ability to automatically track the hours of school volunteers and other helpers, as well as contractors by badging them in at an EasyLobby station.
By scanning student ID cards, administrators can monitor students allowed to leave school grounds during the day for activities.
Administrators are also able to track and monitor students going on a field trip using mobile visitor monitoring software.

To learn more how EasyLobby visitor management techniques can help your school, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management solutions that will help your school manage visitors more securely.

Visitor Management Solutions for Your Lobby

Thursday, February 11, 2010 by John Murzycki

If you are still using a paper book for visitor sign in, you are missing out on a host of features that will help you improve visitor security and enhance how you are managing visitors to your lobby and other entry points.

EasyLobby visitor monitoring software will let you know who is in your facilities at all times and the purpose of their visit. It will alert your lobby attendants to those people you do not want in your facilities so that they can take appropriate action to deny entry.

For example, you may want to be alerted to visitors on the National Sex Offender Database - a feature used extensively in school visitor software. If you are a government or military installation, you may want to be alerted to visitors on the Government Denied Party Screening Service Database.

EasyLobby is integrated with over 30 of the leading access control systems, which means that you can provide card access to visitors from your visitor registration system when the visitor checks in.

Our visitor control software makes it easy to check in guests. Our system allows you to automatically scan their license or business card and issue customized visitor ID badges, all within 20 seconds per visitor.

Lobby management of visitors is simplified when employees are able to pre-register guests. EasyLobby offers this capability.

So the next time you see visitors signing their names to a paper log book, think about the negative impression your organization is portraying to guests.

For more information about how EasyLobby visitor registration software can help your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management techniques that will improve security at your facilities and enhance your reputation as a well-run and professional organization.

Easy-To-Use Visitor Management Techniques

Tuesday, February 9, 2010 by John Murzycki

EasyLobby simplifies your visitor management solutions.

Ease-of-use is a major consideration of our visitor registration software. During visitor sign in, a lobby attendant can quickly register a guest without going through a lot of complicated steps.

Managing visitors at your facilities can be efficient and professional with EasyLobby because the lobby attendant can automatically capture information about the identity of the visitor by scanning their driver's license, business card, passport or other form of identification.

You can create customized visitor ID badges that display exactly the information you want, including the photo of the visitor scanned from their driver's license or taken with a webcam.

While easy-to-use, you also want to have the flexibility of capturing visitor information that is specific to your environment. For example, you may want to know if a visitor has signed a non-disclosure agreement, viewed a safety video, or any other number of details that are specific to your business.

EasyLobby visitor monitoring software allows you to tailor the system to your requirements.

Creating Watch Lists are an important feature of our visitor control software that alerts you to either unwanted visitors or VIP guests, allowing you to take appropriate action.

You may also want to be alerted to visitors who are on the National Sex Offender Database - a feature often used with our school visitor software. Likewise, for government installations you may want to be alerted to visitors on the Government Denied Party databases.

Some of our customers want visitors to be pre-registered by the employees expecting the visitor. This automatically notifies the lobby attendant about the expected guests, and even lets the attendant pre-print badges that are ready when the guests arrive.

All these items will greatly enhance your visitor management security. For more information how EasyLobby Secure Visitor Management can help you, register for a free, no-obligation online web conference.

In about 30 minutes we will explain the features of our visitor management system that can most help how you manage visitors.