Visitor Management Techniques

EasyLobby, Inc., the leader in secure visitor management systems and visitor badge printing solutions announced that sales and profit for the first 2 quarters of 2010 were the highest in the company's 13 year history.

EasyLobby offers the most affordable, and feature rich visitor registration software in the industry, allowing all kinds of organizations to provide better visitor security and to be managing visitors more professionally.

Even in this still challenging economic environment, more and more customers are choosing to allocate part of their limited budgets on an EasyLobby visitor management system to provide better security and make visitors and employees feel safer.

EasyLobby was founded in 1997 to provide comprehensive visitor management solutions for a variety of different organizations. The company provides comprehensive visitor monitoring software, tracking, reporting and badge printing, as well as web-based pre-registration and access control integration.

For more information on EasyLobby visitor control software, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the most effective visitor management techniques that you can employ in your organization.
 

A nice technique to use with your visitor badge software is to print barcodes on visitor id badges.

Badge maker software from EasyLobby lets you easily design visitor badges to include barcodes, as well as other information and graphics that are most useful to your particular situation.

Barcodes printed on security visitor badges offer a number of advantages.

Barcodes allow you to quickly scan the badge during check out, which can be especially beneficial in a busy lobby.

During visitor sign in, the lobby attendant will want to verify visitor information and scan their license. But when a visitor is leaving, it makes sense to quickly check out the person.

Barcodes allow you to simply scan the badge and the visitor is checked out.

For frequent visitors, barcodes allow you to grant a permanent badge that can be scanned in during visitor sign in when they re-enter the facility. Our system will recognize the barcode and check them in.

Used in conjunction with EasyLobby Satellite™, bar-coded visitor badges allow you to restrict visitor entry to more secure areas of your facilities.

At the time of check in, visitors can be assigned a particular clearance level, which will either allow or deny their entry past EasyLobby Satellite™ stations. Upon arrival at a checkpoint, the visitors barcoded bade is scanned and the Satellite™ station displays the visitor record with an 'entry approved' or 'entry denied' message.

EasyLobby's visitor badge software allows you to easily customize badges, which is an important part of your visitor management solutions.

For more information on EasyLobby visitor registration software and how we can improve managing visitors to your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management techniques that are most important for your particular requirements.

EasyLobby's new advertising campaign highlights the importance of a visitor registration system in your environment.

Pictured above, the advertisement is running in most security trade publications as of July 2010.

EasyLobby secure visitor management protects people and assets in a wide range of different facilities. The visitor control software allows organizations to identify exactly who is in their buildings at all times.

By using a Watch List to identify specific visitors during visitor sign in, our visitor registration software allows you to know exactly who is in your buildings and the reason why.

Thousands of customers worldwide have replaced their paper guest log with EasyLobby visitor management solutions to improve visitor security and allow them to be managing visitors more professionally.

Contact us for a free online web demo to learn more how EasyLobby's visitor management techniques can be applied to your environment.

In about 30 minutes we will demonstrate the benefits of visitor monitoring software for your particular requirements.

EasyLobby visitor control software can help certain organizations comply with specific state and federal regulation.

While organizations use EasyLobby visitor management techniques to provide better visitor security and help how they are managing visitors to their buildings, some organizations must also be concerned with accounting for all visitors who enter their facilities as per various regulations.

Organizations in the food and beverage industry, utilities and many schools, hospitals and government agencies must guard against unwanted visitors.

EasyLobby's visitor registration system helps these organizations by allowing them to know exactly who has entered their facilities and the reasons why.

Organizations in the food and beverage industry must comply with a regulation under the Bio Terrorism Act requiring them to be aware of every visitor who comes in and out of their facilities.

Our visitor registration software allows them to account for all visitors and make that information readily available if necessary. Read our blog about how EasyLobby improves visitor management security at food and distribution companies, and our success story about a National Food Distributor.

Electric utilities also have specific regulations for heightened visitor security at generating facilities. Many of the largest utilities in the country use EasyLobby visitor management solutions to help them comply with their requirements to provide secure visitor management in their facilities.

Read our blog on visitor management solutions at electric utilities.

"Red Flags Rule" is another regulation that applies to a broad spectrum of industries. This rule is part of the Fair and Accurate Credit Transactions Act of 2003, and it requires businesses to be on the lookout for signs that someone is using another's identity to get products or services with no intention of paying. Read our blog on the Red Flags Rule to see how visitor control software can help.

Schools, hospitals and government agencies often have requirements to guard against visitors who are on the National Sex Offender Database or the Government Denied Parties list. EasyLobby visitor management system alerts them to individuals on either list seconds after visitor sign in.

Read how EasyLobby's school visitor management helps educational institutions and how EasyLobby helps government agencies identify visitors on terrorist watch lists and other government watch lists.

Discover now EasyLobby visitor registration software can help your organization comply with these regulations, or simply help you to manage visitors in a more professional way.

Register for a free, no-obligation online web conference. In about 30 minutes we will guide  you through the visitor management techniques that are most important to your specific requirements.

One of EasyLobby's long-time customers is Navistar International, a $12 billion manufacturer of heavy-duty and mid-sized trucks.

Navistar first became an EasyLobby customer with a single system of SVM - Secure Visitor Management, and has since expanded to over 12 sites and their manufacturing facilities.

Navistar is typical of many large organizations that use EasyLobby's visitor registration software.

Large organizations often start with a single system at one location. But after realizing the advantages of managing visitors in a professional manner and improving visitor security, they expand the use of our visitor monitoring software to other locations.

In Navistar's case, it was particularly important to manage lobby security by knowing who was in their buildings at all times. When they completed their deployment of EasyLobby visitor registration system at their different sites, Navistar was surprised to learn that they had more than 140,000 visitors per year.

EasyLobby visitor control software allows organizations to not only understand the number of visitors to their facilities, but the reasons for their visits, as well as a host of additional visitor information that they may choose to collect and report on.

As Navistar continues to expand worldwide, EasyLobby will be part of their growth. They are planning to deploy EasyLobby visitor management solutions to international facilities.

Read the Navistar success story here.

To discover how EasyLobby visitor management techniques can be used in your facilities register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the features of our visitor management system that are most significant to your particular requirements.

EasyLobby's July 2010 newsletter has been published, and like previous issues it contains information on managing visitors and improving visitor security using our visitor registration software.

The current issue has an articles on: using Watch Lists as part of your visitor monitoring software; an EasyLobby customer at One Gateway Center who has experienced success using our visitor registration system; a technical tip about formatting names on visitor id badges; and other articles.

Read the July 2010 issue here. Register here to receive future issues by email.

Receive your copy of the EasyLobby newsletter about visitor management techniques by registering here.

If you would like more information about our visitor registration software and how it can be used at your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through he visitor management solutions that are most important to your particular requirements.

Every organization should regularly review how they are managing visitors in their lobby and the visitor management techniques that can be used to improve security.

The fact is that many organizations fail to review their visitor security goals to develop effective procedures to both safeguard their facilities and people, as well as to maintain the image of a professional and well-run organization.

Organizations of any size can apply some basic visitor management solutions that will help lobby management. Here are a few suggestions.

Use color coded visitor id badges to quickly identify the type of visitor (such as contractor, intern, day student, etc.) and decide whether the visitor needs to be escorted by an employee.

Use your visitor registration software to print barcodes on visitor badges which allow your lobby attendants to rapidly check out visitors.

Decide whether you require a photo of the visitor, scanned from a license or taken by a web cam during visitor sign in. Also consider whether you want to include that photo on the visitor id.

Use Watch Lists to screen against unwanted visitors.

Use alerts as part of your visitor registration system so that you can take action when a specified event has occurred - such as a visitor who has entered the facility a certain number of times may be required to sign documents or take a safety test. You can set your visitor monitoring system to any number of alerts based on visitor activity.

Review the data that you capture with your visitor control software. Is it the type of information that is most useful to you in identifying visitors?

Finally, use reports to periodically analyze visitor activity and fine-tune your system.

EasyLobby Secure Visitor Management (SVM) allows you to use all of the above solutions, plus many others.

Register for a free, no-obligation web conference to see a demonstration of all of our visitor management techniques.

In about 30 minutes we will guide you through the features of our visitor management system that are most pertinent to your environment.

EasyLobby visitor registration software includes a report generation tool that allows you to analyze current and historical visitor information to help you improve lobby management.

Analyzing and reporting on visitor sign in activity is an important element in how you are managing visitors to your facilities.

EasyLobby visitor control software has 77 built-in report templates that allows you to easily select a particular report from a dropdown menu. You can tailor any of these reports to highlight exactly the type of information most pertinent to your facilities.

You can generate reports from templates based on visitor, employee, package, reason, visitor registration station, asset, watch list, and many other selections.

Once a report is produced it can be printed, emailed or saved in a variety of formats, including comma or tab separated values, MS Word, MS Excel, Lotus 1-2-3, paginated text, etc.

During an emergency or evacuation, a Current Visitors report can be produced with one mouse click and immediately sent to emergency personnel and other appropriate individuals. This feature allows many companies to comply with emergency evacuation plans.

Report generation is something that shouldn't be overlooked when considering the features of a visitor registration system.

For more information about generating reports, as well as many other visitor management techniques that might be appropriate for your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through ways that you can provide professional secure visitor management in your buildings.

Integrating your visitor registration software with your access control solution is a simple process with EasyLobby visitor management software.

EasyLobby has integrated our visitor monitoring software with over 30 of the leading access control solutions. Here are our current access control integrations.

The integration of visitor control software with access control is necessary at organizations that allow guests free access to a facility and are not always escorted by a host.

The integration ensures that visitors are allowed into specific areas of your facility with a visitor ID badge issued by the EasyLobby station. The badge can be used to open doors, turnstiles or control elevators controlled by your access control system.

Integrated access control and visitor management solutions can strengthen your overall visitor security, improve user productivity, reduce administration costs, enable regulatory compliance, and improve the image of the organization as being security conscious.

Read a free white paper about how EasyLobby secure visitor management can be tightly integrated with access control and the benefits of the integration.

For more information about our access control integration, or other aspects of our visitor registration software, schedule a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most important to your specific needs.

EasyLobby's visitor registration system can automatically notify employees when their visitor has arrived in the lobby.

This feature is one of several alerts that you can easily incorporate into your visitor management techniques as one of the program options.

When the new visitor alert feature is activated in the EasyLobby visitor monitoring software, employees automatically receive an email or text message alerting them that a visitor is waiting for them in the lobby.

This process helps simplify managing visitors to your lobby by alleviating the need for the lobby attendant to always call the employee to notify them of an arriving visitor. The phone call can now be used as a backup in case the employee did not respond to the email or text message.

To set this program option in our visitor management system, simply go to the Program Options screen, click on the Email Alerts tab, and the Visitor Check In. You can then customize the text message that's sent to the employees.

For more information about different Alert features, or other aspects of our visitor control software, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most important for your needs.

There's a reason why so many public and private K-12 schools use EasyLobby visitor management solutions in their facilities.

As one of the easiest and most economical ways for a school to dramatically improve overall visitor security, EasyLobby is the primary choice for a professional visitor registration system.

School administrators understand that in today's world they must pay attention to the process of managing visitors and having a secure visitor management system in place.

This includes Watch Lists such as the National Sex Offender Database that will alert lobby attendants and administrators when someone on this list tries to check into the building. EasyLobby's visitor monitoring software can display results within seconds when a match occurs.

At most schools visitors are now required to wear a school visitor badge and to verify their identity during visitor sign in with a license or other photo ID.

School visitor software such as EasyLobby is tailored to the needs of K-12 schools, including these features:

• To expedite visitor check in and out during busy morning and end-of-school-day times, barcodes can be printed on visitor id badges. The barcode on the badges can be scanned to log visitors in or out of the school.
• Track the hours of school volunteers and other helpers, as well as contractors working at the school, by badging them at an EasyLobby station.
• By scanning student ID cards, administrators can track students leaving the building during the day for lunch breaks, free periods, or field trips.

To learn more about visitor management techniques for schools, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the features of our visitor control software that are most important for your school...or other type of facility.

A major advantage of EasyLobby visitor registration software is the ability to customize its features so that you capture exactly the visitor data that is most important to you.

For example, during visitor sign in, our visitor log software allows you to customize the data fields that you wish to complete -- name, company, address, reason for visit, etc.

By scanning a visitor's driver's license, business card, or other form of ID, you automatically capture the information on the ID without typing. And you can capture the visitor's photo from their license or passport.

Basically, any information that you capture with a scan of their ID is data that our visitor badge software can display on their visitor id badges.

We also give you the ability to use a number of data fields that you completely customize with any other information you wish to use. These fields can be drop down menus, yes or no answers, check boxes, or text answers. You decide the questions and the answer options.

For instance, some organizations may want to use their visitor registration system to note whether a visitor has signed a non-disclosure agreement with their organization, or whether they have reviewed certain rules and regulations, or whether they have been provided with sales literature. The choice is up to you.

EasyLobby visitor monitoring software includes 12 different user defined fields that you can populate however you wish.

The point of all this customization is that your EasyLobby visitor management system becomes an important tool that does much more than simply provide a visitor badge to a guest.

We allow you to monitor exactly who is in your buildings at all times, understand the purpose for the visit and the steps or procedures a visitor has, or has not, followed upon entry to your facilities.

There's a wealth of information that you can capture and many ways that you can customize your EasyLobby system to improve visitor management security.

Discover the many visitor management solutions that you can employ by registering for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most important to your organization.

EasyLobby Secure Visitor Management has been chosen by many of the nation's premier hospitals and healthcare facilities to secure their facilities and better manage visitors.

Hospitals have very specific requirements for visitor control software, and EasyLobby is able to provide them with the features that are most important.

For instance, EasyLobby visitor registration software is able to process a high volume of visitors quickly and accurately.

Many hospitals want to manage the number of visitors to a particular patient. EasyLobby's visitor registration system can be used to alert lobby attendants after a specified number of visitors have checked in to visit a particular patient.

Our badge maker software allows the creation of badges for extended visitors - a feature that is helpful for family members that will be visiting over an extended period of time.

EasyLobby integrates with HL7 to receive real-time patient feeds. So at the time of visitor sign in, a lobby attendant can match that visitor to a particular patient without needing to perform any other look up of patient records.
 
EasyLobby's visitor monitoring system can also integrate with a hospitals Status Blue to pre-register approved vendors.

Many hospitals include the option of national sex offender database screening as part of their EasyLobby visitor management system.

For these, as well as a host of other beneficial reasons, EasyLobby visitor management solutions are used at many hospitals throughout the country to improve visitor security.

Discover how you can improve visitor management security at a hospital, or other type of facility, by registering for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the many features that will improve how you are managing visitors at your facilities.

EasyLobby Secure Visitor Management is a powerful platform that helps improve visitor security and allows you to manage guests professionally.

The system also includes a variety of features and options that allow you to tailor it for your needs. One of these options is the ability to allow employees to pre-register guests they are expecting.

This option can streamline visitor sign in and simplify managing visitors at your facilities. This pre-registration feature, called eAdvance™, is an option to our visitor monitoring software.

eAdvance™ is a software product that authorized employees can access over the Internet or through an organization's local area network.

Because this software option has to be hosted by an organization, EasyLobby offers a service to host the software on our servers, thereby simplifying its administration, particularly at organizations with limited or overtaxed IT departments.

By having EasyLobby host eAdvance™, you gain all the functionality of a visitor registration software tool that includes employee pre-registration, but none of the administrative overhead.

eAdvance ™is just one of the many visitor management techniques that are available from EasyLobby to improve visitor management security at your facilities. 

For more information about us hosting eAdvance™, or about other aspects of our visitor control software, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most beneficial to your environment.

Buildings Magazine recently selected the industry's top money-saving products for building facilities, and EasyLobby's visitor registration system was ranked as one of them.

The magazine, in its June 2010 issue stated, "Astute selection of building products can save money in a number of ways: initial costs, life-cycle cost, sustainability, longevity, energy efficiency, occupant productivity, and maintenance requirements.

"The Buildings editorial staff considered all of these criteria to cull this group of 81 high-performance products."

The description of EasyLobby highlighted eAdvance employee pre-registration of guests using a web interface.

The magazine article states, "eAdvance enhances visitor security and streamlines the process of visitor sign in and issuing visitor id badges."

Using eAdvance visitor monitoring software, employees log onto the product and fill out a simple visitor information form. When the preregistered guest arrives, one mouse click by the guard or receptionist checks the visitor in and a customized, professional-looking badge is printed.

EasyLobby visitor management solutions include a range of features and options for every environment, including Watch Lists, integration with access control systems, email or text alerts, a choice of different categories for visitors, custom badge designs, mobile visitor sign in solutions, kiosk or unattended lobby options, scanning visitor licenses or other id's, and customizing the information captured during visitor check in.

Read Buildings Magazine Top 81 Money-Saving Products.

For more information about how EasyLobby visitor registration software can save money for your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the top visitor management techniques that you can use in your environment.

No matter what the size or type of organization, you should have a process in place for visitor sign in and dealing with guests or contractors who enter your building.

As the leader in Secure Visitor Management (SVM) software, EasyLobby allows you to quickly scan a visitor's driver's license, business card or other form of identification to create professional-looking visitor id badges. No typing is necessary.

Our visitor registration system allows you to use a variety of alerts so that you can take certain actions based on visitor behavior.

For an increased level of security you can use Watch Lists such as the National Sex Offender Watch List to screen against unwanted visitors.

Many organizations want their employees to pre-register guests who are scheduled to arrive. EasyLobby's visitor management solutions allows employees to pre-register guests via the Internet.

For unattended lobbies, your visitor control software from EasyLobby operates in a Kiosk mode for visitor self registration.

EasyLobby provides visitor management security solutions to thousands of organizations around the world. Here's a partial list of our customers.

For more information about our visitor management system, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that will help improve visitor security at your facilities.

                                                         

Security publication SDM Magazine published an article on visitor management security from the perspective of the system integrator and security dealer in their June 2010 issue.

The article highlighted many important points of visitor registration software. Two of EasyLobby integrators were quoted extensively in the article - Schneider Electric and Johnson Controls.

Quoting from the article: "Increasingly, end users are coming to dealers and integrators wanting more from their visitor management system. Much more. And integrators are filling that need with new technologically advanced systems that not only integrate the visitor control software with access control, but with external databases and more."

"One of the most advanced (and attractive) features of a visitor registration system is its ability to tie in to sex offender, no-fly and driver's license databases."

The article went on to say, "A recent white paper by EasyLobby estimated that, as of 2008, only 10 percent of access control systems were integrated with visitor monitoring software. But integrators and dealers are starting to see that number shift."

Read the article from SDM Magazine here.

For more information about how EasyLobby visitor management techniques can help you improve visitor security, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate how you can provide secure visitor management in your facilities.

EasyLobby Secure Visitor Management can provide you with numerous options to configure visitor id badges.

Visitor badges worn by all guests who enter your facilities are the most visible aspect of your visitor registration system. So it's imperative that you make these badges look professional but also contain the visitor information that will be most helpful to you and your security team.

EasyLobby's badge maker software lets you print visitor badges with color coding so that you can easily tell the category of the visitor by the color coded badge. You can even change the color every day so that you are able to easily identify an expired badge.

Barcodes printed on visitor badges let you scan the badge for rapid check out. For frequent visitors, you can provide a permanent badge that has a barcode so that you can scan it in, and automatically check in the visitor without any other steps when they re-enter the facility.

Some organizations put visitor sign in information on one area of the badge - information such as visitor name, title, company, etc.

Placing the visitor's photo on the badge is also a good option. You can capture the visitor's photo during check-in by scanning their license, passport, or by taking a photo with a webcam.

Whatever your choice of badge design, EasyLobby visitor management solutions allow you to design security visitor badges that are unique to your organization.

Find out more how EasyLobby visitor registration software can help improve visitor security at your organization. Register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most significant for your particular requirements.

People often ask us, "What is a good way to learn about visitor management techniques for our needs?"

Our response: If you want to learn how visitor management software can be most effective in your environment, register for our online web conference.

In about 30 minutes, our experts at EasyLobby can explain how you can effectively use a visitor registration system in your particular environment.

Because different organizations have varying needs concerning managing visitors and improving visitor security, we find out what your needs are and explain how our visitor management solutions can address your specific requirements.

Each online demonstration is conducted solely for  your organization, so each presentation is tailored to your interests about visitor monitoring software.

Viewed in the comfort of your office and at your convenience, you will be introduced to the features of our visitor management system and ways for you to handle visitor sign in procedures in your environment.

So if you need to improve lobby security and are looking for ways to produce professional visitor id badges, I invite you to register today to receive an online demonstration of our visitor control software.

Hope we speak soon.

Our customers often tell us that one of the ancillary benefits of using visitor control software is the improvement to their image as a professionally-managed organization.

After all, a perception of lax visitor management security can be a real detriment to any organization.

While a primary benefit of our visitor registration software is improving visitor security and efficiently managing visitors at their facilities, the improvement to their image cannot be discounted.

Being able to produce high-quality visitor id badges and using a visitor registration system during visitor sign in, help improve the way guest view the professionalism of that organization.

So the next time you visit a facility that's using a clumsy, ineffective sign-in book, tell them about professional visitor monitoring software from EasyLobby.

For more information about the many visitor management solutions that we offer, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management techniques that are most appropriate for your particular organization.