Visitor Management Techniques

Many hospitals and healthcare facilities are using EasyLobby visitor tracking software to professionally manage visitors at their facilities.

Because hospitals have unique requirements for managing visitors, it's important that they use an ID badge system that is able to accommodate a large number of visitors and not be obtrusive or cumbersome when processing visitors for entry.

EasyLobby visitor registration is used to process and create visitor passes for millions of visitors every month in hospitals throughout the country.

EasyLobby badge software integrates with a number of other hospital systems, including HL7 for real-time patient feeds, Status Blue for pre-registering approved vendors, and access control integration to 35 of the leading security management systems.

Many hospitals use the option of sex offender screening in EasyLobby's visitor software. This feature will automatically alert the lobby attendants to any visitor on that database.

One of the visitor management techniques often used at hospitals is the maximum visitor alert, which allows the hospital to limit the number of guests to specific patients.

Our badge ID software makes it easy to provide extended visitor badges for family members who may be visiting patients frequently or over a long period of time. Guest sign and and check out is thereby simplified.

For more information about an EasyLobby visitor system for hospitals, healthcare facilities, or for other types of environments, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our lobby system that you can use to improve visitor management in your buildings.

Industries such as food distribution companies are required to monitor and track all visitors who enter their facilities. These requirements are the result of FDA regulations on the protection of the nation's food supply under the Bio-Terrorism Rule.

As a result of Federal Regulations, food distribution companies frequently will use EasyLobby for their visitor tracking software.

In many of these facilities EasyLobby is the visitor system used at both the corporate and the distribution facilities. Our visitor software is often used to monitor the arrival and departure of trucks and drivers in the distribution facilities.

Consequently, EasyLobby visitor management plays a major role in helping food distribution companies effectively comply with these regulations by recording and reporting on all guest sign in activity and recording exactly what individuals and vehicles have entered or left a facility.

EasyLobby's visitor log is able to track all visitors and make visitor sign in and check out data readily accessible in reports.

An added benefit of using EasyLobby visitor management software at food distribution facilities is a reduction in costs. By monitoring the exact arrival and departure of each truck, these organizations are able to often dramatically reduce detention fees typically charged by third-part shippers for drivers that were delayed at the facilities.

Using our visitor registration, the distribution facility is able to challenge any unwarranted detention fees.

Read our case study about how EasyLobby ID card software has helped a national food distributor.

In addition to food distribution, EasyLobby visitor management solutions are used in a wide variety of industries. 

For more information how you can use visitor badges in your organization to improve your image and enhance how you are managing visitors, register for our free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most appropriate for your particular needs.

A useful technique to use with EasyLobby's badge software is to include barcodes on visitor passes.

Our badge ID software allows you to easily design badge templates that include barcodes. In addition, you can include other information on a visitor badge that is most useful to your particular situation - but we'll focus here on the benefit of barcodes.

Barcodes offer a number of advantages, and are often overlooked when designing your ID badge template.

The use of barcodes allow you to quickly scan a visitor pass during check out to automatically sign out the guest. This can be especially beneficial in a busy lobby, saving time as a guest leaves.

When a guest first enters a lobby the lobby attendant will want to verify the visitor information and scan a visitor ID. But when a guest is leaving it is best to rapidly check out the person.

A barcode on a visitor ID badge allows the lobby attendant to simply scan the badge and the visitor is checked out. No other action is required.

Also, for frequent visitors, barcodes allow you to grant a permanent badge that can be scanned during guest sign in when they re-enter the facility. The EasyLobby visitor software will recognize the barcode and check them in.

Because EasyLobby's visitor badge software creates a unique barcode for every visitor, you don't have to be concerned about the creation of barcodes - simply designate the inclusion of barcodes in the design template.

EasyLobby visitor registration software makes it easy to customize badges, which is an important part of any visitor system.

For more information about our various visitor management techniques, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our visitor tracking software that are most appropriate to your particular needs.

EasyLobby's badge ID software will let you monitor exactly who is in your buildings and the reason for their visit.

With our visitor tracking software you will know if this person is a:

Strategic Partner

New Employee

Disgruntled Ex-Employee

The CEO's Daughter

Using our visitor software, you will be able to scan each guest's ID automatically and print customized visitor ID badges in 20 seconds or less.

With enterprise scalability you can use our visitor registration for both large and small organizations.

You can use a variety of alerts so that you can take certain actions based on visitor behavior. For instance, you may want to know about a guest sign in by an independent contractor so that you can have them complete certain paperwork or view a safety video on their first visit. Or you may want to be notified after a select number of visits.

For an increased level of lobby security you can flag visitors against Watch Lists such as each states' Sex Offender Database or the Government Denied Database to screen against unwanted visitors. Or you can create your own internal watch lists to screen against competitors, former employees, or any other category of visitor.

Our ID card software is integrated with over 35 access control systems. This provides you with a great deal of flexibility. Depending on how you are managing visitors, you can provide guests with proximity card access so they can open doors, elevators or turnstiles controlled by your access system.

These are only a few of the many features that you can implement with our visitor management.

Discover more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are best for your particular needs.

One of the exciting new features in EasyLobby SVM 10.0 (Secure Visitor Management) is value based alerts that can be used in conjunction with visitor badges.

These alerts permit you to assign a specific value to visitor action during guest sign in - and to be automatically notified that this action should take place. By doing this you can be managing visitors more precisely.

There are a whole range of visitor system values that can be assigned to actions, and the following description is only one specific example.

The real benefit of this visitor tracking software function depends on your particular visitor ID needs. So here's one scenario, but as you read this example, consider how you might put this feature into action in your visitor management software.

You have four different areas in your building that visitors are allowed access. Each area is defined as a 'clearance' in one of the EasyLobby visitor control software fields. One of these areas - let's call it the manufacturing area - requires all visitors to wear a hard hat for safety reasons.

In the alert menu of the EasyLobby visitor registration software you can include a message that reads: "Must wear hard hat" or some words to that effect. Now, when a visitor enters the building for a visitor pass and is checked in at an EasyLobby station, the operator selects the clearance that pertains to an area of the building.

If the manufacturing area is selected, an alert will appear warning the operator that the visitor must wear a hard hat.

You can then choose to check them in if they accept, or deny them if they will not wear one.

Again, this is just one very specific example of an alert when providing a visitor badge. There are many different variables that can be used to define values and actions that you want to take to ensure professional visitor management at your organization.

Programmable alerts are only one example of the many visitor management solutions that can be used in EasyLobby's visitor software.

For more visitor management techniques that can be used in your environment, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the benefits of our ID card software and how it can be used to improve visitor security at your facilities.

Many of EasyLobby customers have remote locations such as guard shacks where visitors arrive.

These organizations want to mange visitors at these locations similar to the process of checking in visitors and providing visitor passes at their main lobby.

Fortunately, EasyLobby's visitor management software can be used at multiple locations around your facility. With these remote locations the visitor log share a common database so that you are able to analyze and report on guest sign in across your enterprise.

With EasyLobby's mobile visitor ID solutions, the same visitor registration functions that you perform in your main lobby can be conducted at remote locations, even those areas with no power.

With mobile visitor software solutions you can check in a visitor, or also scan a barcode on an existing visitor ID badge to see if they have already checked in at a main entrance.

So make the most of your visitor management techniques by extending your badge ID software to remote areas of your facilities.

For more information about creating professional visitor badges using EasyLobby's ID card software, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our visitor registration system that you can put into effect to improve visitor security at your facilities.

Many people who learn about EasyLobby visitor monitoring software are surprised to discover that they can use it to track assets in their organization.

Most people know that our visitor registration system allows any organization to effectively manage groups of visitors - letting you know who is in your facility and the reasons why, while also keeping unwanted visitors out.

What's less well-known is the fact that they can use the same visitor management system to track equipment taken out of their facility, or moved within their buildings.

The advantages are that you deter theft and are able to easily locate key pieces of equipment.

For example, a group of employees gather in a conference room for a PowerPoint presentation. Just before the meeting the presenter goes to retrieve the projector, but discovers it missing. Nobody knows who used it last or where it is.

Using EasyLobby's visitor registration software, you keep the projector, and other shared equipment, in a location near the receptionist's desk. Whenever that equipment is used, it's logged out using the same EasyLobby visitor control software that's used to track visitors.

Now the lobby attendant knows exactly who used the equipment last and where it was used and whether the person returned it.

When someone takes a laptop or other piece of equipment home, the lobby attendant can also log it into the system, just as the attendant would be checking in a visitor. So you know every piece of equipment that is removed from your site and who removed it.

It's nice to know that EasyLobby visitor management solutions can be used to provide effective visitor management security. But it's also comforting to know that you can use it to track important assets in your facilities.

So whether it's managing visitors more effectively, providing professional lobby management, or tracking assets, you can do it all with your EasyLobby system.

Discover more about the visitor management techniques that you can use in your facilities by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the capabilities of our visitor monitoring software that are most effective for your particular needs.

The Union Gap School District in Union Gap, Washington is one example of a K-12 school that protects its students from unwanted guests by using EasyLobby's visitor registration software.

The school reported how they are protecting their students from possible predators. They have improved their visitor management security by using EasyLobby.

One of the reasons the school visitor software was installed was to alert lobby attendants to any visitors who are on each states' sex offender database.

To keep their students safe from sexual predators, the Union Gap School uses EasyLobby's visitor registration system to register all guests entering the school. Everyone must present a valid photo ID. They are logged into the visitor control software and are provided with a school visitor badge.

Upon registration, if the guest is listed on any states' sex offender database, a warning will alert the attendant.

"If it protects one child it's well worth the money that we spent on it," said Kurt Hilyard, Union Gap School District Superintendent.

EasyLobby Secure Visitor Management (SVM) is used at hundreds of K-12 schools throughout the country to improve visitor security and to better manage visitors to their facilities.

Read an article and watch a video from TV station KIMA about the EasyLobby visitor management solutions in place at the Union Gap School District.

For more information about the features of our visitor monitoring software that can be used in a school in your area, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that can be applied to your school to better protect students and staff.

Many organizations have implemented an EasyLobby visitor registration system to improve visitor security.

But a positive image is another aspect of using our visitor control software.

That's because guests often form their first impression of an organization when they are greeted in the lobby. And their impression will generally not be positive if there is a perception of lax security or an uncaring attitude about those entering the building.

Being asked to scribble your name on a paper visitor sign in book and being provided with a handwritten sticker does not create a positive image of the organization as professional.

More often than not, the names in a paper book are illegible or are false. In an emergency it would be impossible to quickly determine who is still in the building.

One other negative reason about a paper visitor sign in book is that the names are readily available for everyone else to see. But that information should be confidential.

Also, a perception of lax visitor management security can be a real detriment because of the negative feeling from your employees as well as guests.

Safeguarding both guests and employees and is a primary reason to implement a secure visitor management system in your facility.

In the 12 years we have been in business, EasyLobby has helped thousands of organizations across every type of industry discover the many benefits of replacing an outdated paper log with visitor registration software.

Our visitor registration system is easy to use, simple to install, and surprisingly cost effective.

Discover more about the visitor management solutions that you can use to improve how your are managing visitors in your facilities. Register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our visitor management system that are most pertinent to your specific needs.

Connecticut Children's Medical Center is one of the many Children's Hospitals using EasyLobby Secure Visitor Management to improve how they are managing visitors at their facilities.

They began a search in 2004 to improve upon the existing visitor management system, which consisted of color-coded plastic badges and paper visitor sign in sheets - which was an extremely cumbersome process.

The medical center initially became interested in EasyLobby's robust visitor monitoring software feature set, which closely aligned to their organizational goals to manage visitors securely, flexibly and simply.

During EasyLobby's free online web conference, Connecticut Children's was immediately impressed with the power and flexibility of EasyLobby's visitor management solutions.

Today, EasyLobby's visitor registration system is used to the fullest at the medical center to check in every visitor who enters the facility at every entrance. Visitor id badges include a barcode for rapid check out. Even employees who have lost or forgotten their IDs are processed via the EasyLobby visitor registration software.

Multi-day passes are used at the facility, allowing visitors to be checked in and out with a quick and easy barcode scan. A Kiosk lobby management system is also in place to allow guests to self register. The Kiosk includes a touch screen and a driver's license scanner.

Other EasyLobby visitor management techniques used by Connecticut Children's Medical Center include the use of watch lists to flag unwanted visitors, a panic button, email alerts and both custom and required visitor registration fields.

Hospital administrators explained that they particularly liked the flexibility and expandability of the EasyLobby visitor control software.

On a recent security audit of the medical center, a leading security consultant suggested that Connecticut Children's Medical Center may be among the most secure Children's Hospitals in the US.

As the medical center expands to multiple buildings and facilities, it plans to use EasyLobby's visitor management system throughout its campus to continue to improve visitor security.

For more information about the use of EasyLobby visitor monitoring software in your facilities, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of visitor management security in your organization.

We have a suggestion for the New Year. It's a great time to consider how you are managing visitors and providing visitor management security in your facilities.

In many organizations today, visitors entering a secure building are able to gain access by simply signing a paper guest book.

Not only is this not a secure process, but the data is usually incomplete,often difficult to read, and always impossible to analyze.

Furthermore, confidential visitor sign in information on who has recently visited your facility is out in the open and readily available to anyone who wants to flip through the book's pages.

EasyLobby, the leader in secure visitor management believes that today's organizations must do better. And in the process these organizations can also enhance their image as a professional organization that is concerned about both guests and employees.

With EasyLobby's visitor registration software you can electronically scan a visitor's ID and print professional visitor id badges, all in 20 seconds or less.

Our visitor registration system also allows you to use a variety of alerts so that you can take certain actions based on visitor behavior. For instance, you may want contractors to view a safety video after their third check in, or certain types of visitors to sign a non disclosure agreement at visitor sign in.

EasyLobby's visitor control software integrates with most of the leading access control systems, which allows you to provide security visitor badges that work with the access system.

Find out more about the visitor management techniques that you can employ this year make your facilities more secure. Register for our free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management solutions that are best for your particular needs.

Because we are the leader in secure visitor management, people often ask us what are the best features for them to use in a visitor management system.

We usually tell them that it depends on what is important to them and relates to how they want to be managing visitors, collecting specific information, and what's important to them in improving visitor security.

Because each environment is different, with varying priorities, EasyLobby has built its visitor registration software with powerful features that allow you to tailor the system to fit your specific needs.

Rather than taking a 'one size fits all' approach, we understand that what is important to your lobby management program may not be important to another organization.

For some organizations a visitor management system must have an employee pre-registration feature. EasyLobby does.

For other organizations they may want to create internal watch lists to screen against unwanted visitors and also screen against visitors on each states' sex offender database or government denied party database. EasyLobby does.

Others with unattended lobbies want to operate their visitor control software in a kiosk mode so that visitors can self register. EasyLobby does.

Some organizations want to monitor time and attendance of contractors to be sure they are on-site the hours they claimed. EasyLobby can accomplish this.

Others want to integrate their visitor management security system with their access control system to provide proximity card access to visitors. EasyLobby integrates with over 35 of the leading access control systems.

Some organization have areas within the facility that have higher security concerns and they want to allow only pre-approved visitors from entering those areas. EasyLobby has a solution for this.

Other organizations want to create specific visitor id badges for different categories of visitors. Our badge maker software can easily accomplish this.

The list goes on. The  point is that organizations have different concerns for improving visitor security and visitor monitoring software features that are most important to them.

Whatever your needs, EasyLobby can accommodate them.

Find out more about the visitor management techniques that you can use. Register for a free, customized online web conference.

In about 30 minutes we will demonstrate the visitor management solutions that you can employ in your facilities.

Visitor id badges are the most visible aspect of your visitor registration system.

Consequently, you want to be sure that you design badges that communicate the professionalism of your organization and also contain the content that is most useful to you in managing visitors and improving visitor security.

EasyLobby visitor badge software allows you to customize badge design so that you can achieve exactly what you require.

You can create different security visitor badges with unique designs for different categories of visitors. The badges for contractors, for example, can be different from those of day visitors, or volunteers, or parents - whatever categories of visitors that reflect your situation.

Another option, especially helpful for lobby management in a busy facility is to include a barcode on each visitor badge. This allows the lobby attendant to quickly scan the badge at checkout to automatically check out the visitor.

EasyLobby's visitor registration software allows you to also print a different color on badges for each day of the week, allowing you to easily identify whether a visitor's badge has been issued that day.

With a great deal of flexibility built into the EasyLobby visitor management system, it's easy to customize the system to fit your specific requirements.

For more information about the visitor management techniques that you can employ in your environment, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management solutions that are best for your needs.

Providing a greater level of visitor security in the workplace starts with identifying and monitoring every visitor who enters your facility.

Safeguarding both guests and employees is a primary reason to implement a visitor registration system in your facilities.

EasyLobby visitor registration software makes it easy. You are able to electronically scan a visitor's ID such as a driver's license, business card or other form of ID during visitor sign in. All relevant information about the visitor is captured and electronically stored.

In 20 seconds or less our visitor management system allows a lobby attendant to check in each guest and print professional visitor id badges for everyone entering the facility.

Visitor control software should be easy to use and easy to install. EasyLobby has thousands of satisfied customers providing secure visitor management.

For more information on the visitor management solutions that can help you manage visitors more professionally in your facilities, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that most appropriate to your specific needs.

Multi-tenant properties require visitor management solutions that are secure, yet work smoothly and easily among a variety of tenants.

Regardless of the size or number of tenants in your building, EasyLobby Secure Visitor Management (SVM) can improve visitor security and how you are managing visitors to your facility.

One of the unique capabilities of EasyLobby visitor management techniques for multi-tenant buildings include the ability to operate in Kiosk mode for visitors to self register. This is especially helpful in an unattended lobby.

Our visitor registration system can be used to produce professional visitor id badges for all guests entering the building. For commercial multi-tenants you can customize badge designs by tenant organization, and can include tenant logo, company names, floor numbers, etc.

Many multi-tenant properties use a feature of our visitor registration system that allows them to track packages and assets that are delivered to the front desk.

Our visitor control software captures visitor data from a driver's license, business card or passport scan, and can include capturing the visitor's photo from the ID.

With a one touch auto-dial, the lobby attendant can contact the tenant without having to look up their phone number, or send them a text message, alerting them that a visitor has arrived and is waiting for them in the lobby.

Find out more about EasyLobby visitor management solutions for multi-tenant buildings by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our visitor registration software that you can use in your facility.

Visitor registration software is essential during an emergency evacuation of any facility.

EasyLobby's visitor registration system will allow you to know exactly who is in your buildings and with one click of the mouse send that report to emergency responders or any other individuals.

During an emergency or an evacuation, having a manifest of all visitors and employees, and being able to transmit that information immediately, is vital.

EasyLobby Secure Visitor Management (SVM) permits you to comply with emergency evacuation plans.

One of the critical items in an emergency is knowing who is in the building. Our visitor registration system contains all this information, allowing you to quickly access and send it to appropriate personnel.

There are many benefits to visitor control software that help you improve visitor security and how your are managing visitors to your facilities. Evacuation plans are one aspect of visitor management solutions that should not be overlooked.

Find out more how EasyLobby visitor management techniques can be used  in your environment by taking a free, personalized online web conference.

In about 30 minutes we will demonstrate ways to improve visitor management security at your facilities.

Some of the nation's largest utility firms are using EasyLobby Secure Visitor Management (SVM) to secure their facilities from unwanted guests and to monitor exactly who has entered their buildings and the reason why.

Unlike other corporate facilities, utility operations are subject to tighter regulations to monitor and report on visitors, including contractors, who have entered their generating or operating plants.

EasyLobby visitor registration software allows utility operations to comply with these federal regulations and to screen out unwanted visitors and contractors.

One of our customers, a large electric utility with more than 5 million customers, uses EasyLobby visitor monitoring software in more than a dozen office buildings and over 15 of its electric generating plants.

In addition to improving visitor security, the utility also uses EasyLobby's visitor registration system to control costs by better monitoring and controlling contractors working at their facilities.

During planned and unplanned plant outages there can be hundreds to thousands of contractors working at these facilities. The utility uses our visitor control software to identify undesirable temporary workers and to create watch lists to keep them from the facilities.

One of the visitor management techniques used by this utility is to monitor contractor time and attendance by matching the contractor's sign in and check out times to be sure that contractors are not falsifying the hours that they worked.

With integration to the access control system, the utility is also able to provide contractors with access to locked areas controlled by their access system.

Read our case study of EasyLobby visitor management security at a large electric utility.

For more information about EasyLobby visitor management solutions and how they can be used in a utility or other type of environment, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our visitor management system that you can use to improve how you are managing visitors at your facilities.

Improving visitor security begins with using a professional visitor registration system to monitor each and every guest entering your facilities.

Visitor registration software helps you better manage the flow of visitors who enter your facilities. It improves lobby management and creates an image of a well-run and professional organization.

EasyLobby Secure Visitor Management (SVM) software gives you the ability to scan the identification of all visitors, including a driver's license or other ID, and electronically captures that information without typing. Most visitor sign in takes less than 20 seconds per visitor using EasyLobby.

Keeping unwanted visitors out of your facilities is also one of the functions of our visitor control software. You can subscribe to specific watch lists such as sex offender screening and the Government Denied Database to alert you to visitors who are on those lists.

You can also create your own internal watch lists to put individuals or organizations that you want to flag if they attempt to check in to any of your buildings.

Our visitor monitoring software has a host of additional features that allow you to customize the system to fit your specific needs and requirements. Managing visitors in a professional way has a lot to do with how guests view your organization.

So the next time you pick up a pen to sign in as a guest at an organization, be sure to explain to them the benefits of using professional visitor management solutions from EasyLobby.

To find out more about visitor management techniques that can improve visitor security and enhance the reputation of your organization, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our visitor management system that are most appropriate for your particular requirements.

EasyLobby Secure Visitor Management (SVM) is used by many organizations to improve visitor security and help the process of managing visitors to their facilities.

One of the strengths of EasyLobby is our tight product integration with many of the leading security management and access control systems. These partnerships help customers provide better overall security to their facilities through the integration of our respective security systems.

In fact, EasyLobby has a working relationship at the technical, product and sales level with more security management firms than anyone else.

As a result, your EasyLobby visitor registration system works seamlessly with your other security systems such as access control. This provides you with more options in how you use your visitor monitoring software.

The quality of our industry partnerships also speaks to the level of our commitment to provide the best possible visitor management system. It also says that our partners view us as the leading visitor registration software in the industry.

Together, these powerful alliance, only some of which are show above, bring integrated solutions and more features to our customers. Here are the security management systems that are currently integrated with our visitor control software.

Read our white paper to discover the 'how' and 'why' of integrating EasyLobby's visitor management solutions with your access control system.

For more information about the visitor management techniques that you can employ in your organization, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate how you can improve visitor management security in your buildings.