Visitor Monitoring Software

EasyLobby Reports Profits for First 6 Months of 2010

Thursday, July 29, 2010 by John Murzycki

EasyLobby, Inc., the leader in secure visitor management systems and visitor badge printing solutions announced that sales and profit for the first 2 quarters of 2010 were the highest in the company's 13 year history.

EasyLobby offers the most affordable, and feature rich visitor registration software in the industry, allowing all kinds of organizations to provide better visitor security and to be managing visitors more professionally.

Even in this still challenging economic environment, more and more customers are choosing to allocate part of their limited budgets on an EasyLobby visitor management system to provide better security and make visitors and employees feel safer.

EasyLobby was founded in 1997 to provide comprehensive visitor management solutions for a variety of different organizations. The company provides comprehensive visitor monitoring software, tracking, reporting and badge printing, as well as web-based pre-registration and access control integration.

For more information on EasyLobby visitor control software, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the most effective visitor management techniques that you can employ in your organization.

A Maintenance Plan from EasyLobby Keeps Your Visitor Management System Up-To-Date

Tuesday, July 27, 2010 by John Murzycki

All EasyLobby customers have the option of purchasing an annual maintenance and support plan for their visitor monitoring software.

This support plan is a great value which allows you to receive free phone support and software updates and upgrades on your visitor registration software.

Because a maintenance plan is something that can easily get overlooked when you are installing a visitor registration system, it' a good idea to periodically review to be sure you are covered.

EasyLobby customers know that our visitor control software is easy to use and easy to learn. But it's also very feature-rich with many options that evolve over time.

An annual maintenance plan is the best way to keep your EasyLobby visitor management system updated with the latest capabilities. We normally update our software several times a year with minor patches. A major revision usually takes place about every other year.

Register today for a free, no-obligation online web conference to learn more about EasyLobby visitor management solutions.

In about 30 minutes we demonstrate how you can be managing visitors more effectively while also improving visitor security in your environment.

New EasyLobby Advertisment Highlights the Importance of Visitor Management Security

Monday, July 26, 2010 by John Murzycki

EasyLobby's new advertising campaign highlights the importance of a visitor registration system in your environment.

Pictured above, the advertisement is running in most security trade publications as of July 2010.

EasyLobby secure visitor management protects people and assets in a wide range of different facilities. The visitor control software allows organizations to identify exactly who is in their buildings at all times.

By using a Watch List to identify specific visitors during visitor sign in, our visitor registration software allows you to know exactly who is in your buildings and the reason why.

Thousands of customers worldwide have replaced their paper guest log with EasyLobby visitor management solutions to improve visitor security and allow them to be managing visitors more professionally.

Contact us for a free online web demo to learn more how EasyLobby's visitor management techniques can be applied to your environment.

In about 30 minutes we will demonstrate the benefits of visitor monitoring software for your particular requirements.

Manage Assets and Your Lobby Lost and Found with EasyLobby

Monday, July 26, 2010 by Sara Onderdonk

Asset management for some organizations consists of a hand-written paper log, while the 'lost and found' consists of a box hidden behind the front desk and no log at all.

Often, paper logs can be incomplete, illegible or inaccurate. A lost and found without any system at all can lead to someone claiming the wrong item, items getting misplaced, and the desk attendant not knowing if an item has been claimed and by whom.

EasyLobby SVM - Secure Visitor Management - has the capability to track both assets and your facility’s lost and found.

An Asset Management System is included with each copy of EasyLobby SVM. The front desk attendant can add assets to EasyLobby and create an asset loan record for when an asset is loaned out.

The asset loan record can include the date the asset was loaned and the name, location, and contact information for the employee the asset was loaned to. The lobby attendant can also set a due date the asset should be returned by. A signature can also be captured and associated with each loan record.

EasyLobby’s form view and grid view options make it easy to enter new asset loan information and to check the status of items on loan.

EasyLobby SVM also includes a Lost and Found Management System that allows Lobby Security to enter found items, look up current lost and found records and to check an item out when it is claimed by its owner.

Want to find out more about how EasyLobby visitor monitoring software can help you improve security and streamline lobby management? Sign up for a free online web demo today. In less than 30 minutes we can guide you through the features and benefits of EasyLobby’s Visitor Management Software.

EasyLobby Visitor Monitoring Software used at Navistar International

Tuesday, July 20, 2010 by John Murzycki

One of EasyLobby's long-time customers is Navistar International, a $12 billion manufacturer of heavy-duty and mid-sized trucks.

Navistar first became an EasyLobby customer with a single system of SVM - Secure Visitor Management, and has since expanded to over 12 sites and their manufacturing facilities.

Navistar is typical of many large organizations that use EasyLobby's visitor registration software.

Large organizations often start with a single system at one location. But after realizing the advantages of managing visitors in a professional manner and improving visitor security, they expand the use of our visitor monitoring software to other locations.

In Navistar's case, it was particularly important to manage lobby security by knowing who was in their buildings at all times. When they completed their deployment of EasyLobby visitor registration system at their different sites, Navistar was surprised to learn that they had more than 140,000 visitors per year.

EasyLobby visitor control software allows organizations to not only understand the number of visitors to their facilities, but the reasons for their visits, as well as a host of additional visitor information that they may choose to collect and report on.

As Navistar continues to expand worldwide, EasyLobby will be part of their growth. They are planning to deploy EasyLobby visitor management solutions to international facilities.

Read the Navistar success story here.

To discover how EasyLobby visitor management techniques can be used in your facilities register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the features of our visitor management system that are most significant to your particular requirements.

EasyLobby's Newsletter on Visitor Management Security

Monday, July 19, 2010 by John Murzycki

EasyLobby's July 2010 newsletter has been published, and like previous issues it contains information on managing visitors and improving visitor security using our visitor registration software.

The current issue has an articles on: using Watch Lists as part of your visitor monitoring software; an EasyLobby customer at One Gateway Center who has experienced success using our visitor registration system; a technical tip about formatting names on visitor id badges; and other articles.

Read the July 2010 issue here. Register here to receive future issues by email.

Receive your copy of the EasyLobby newsletter about visitor management techniques by registering here.

If you would like more information about our visitor registration software and how it can be used at your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through he visitor management solutions that are most important to your particular requirements.

Formatting Names on EasyLobby Visitor id Badges

Friday, July 16, 2010 by John Murzycki

EasyLobby visitor registration software makes it easy to format names on visitor id badges.

Because some names are short, and others long, you want to be sure the size of the font on the badge adjusts to the length of the name -- shorter names displaying larger type while longer names have shorter type.

You you can apply this format to your badge design in EasyLobby's badge maker software, with the variable being the visitor's name.

EasyLobby Secure Visitor Management (SVM) is the primary software where you control various aspects of the EasyLobby system. You can easily adjust the size of the name in the Badge Designer option.

Under font sizes and appearances, set the ShowName variable such that the longer names have smaller font sizes.

The end results is that depending on the length of the person's name, the font size will change on the visitor badge.

For example, if the person named is Lisa Lee, the font for her name would show up in a larger font size, as the example below.

And if a person named Christopher Hernandez came to a visitor sign in station, the font for his name on the visitor badge would be smaller, as in the picture below.

Use your EasyLobby visitor registration system to set the various parameters on visitor id badges. You can also tailor the system depending on the specific information you want to collect from visitors.

Our visitor monitoring software can be adjusted to take into account a variety of situations to allow you to be managing visitors as effectively as possible while also improving visitor security.

To discover more visitor management solutions that you can apply to your environment, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the features of our visitor control software that you can apply to your environment.

Now is the Time to Evaluate Visitor Management Security in Your Facilities

Thursday, July 15, 2010 by John Murzycki

Every organization should regularly review how they are managing visitors in their lobby and the visitor management techniques that can be used to improve security.

The fact is that many organizations fail to review their visitor security goals to develop effective procedures to both safeguard their facilities and people, as well as to maintain the image of a professional and well-run organization.

Organizations of any size can apply some basic visitor management solutions that will help lobby management. Here are a few suggestions.

Use color coded visitor id badges to quickly identify the type of visitor (such as contractor, intern, day student, etc.) and decide whether the visitor needs to be escorted by an employee.

Use your visitor registration software to print barcodes on visitor badges which allow your lobby attendants to rapidly check out visitors.

Decide whether you require a photo of the visitor, scanned from a license or taken by a web cam during visitor sign in. Also consider whether you want to include that photo on the visitor id.

Use Watch Lists to screen against unwanted visitors.

Use alerts as part of your visitor registration system so that you can take action when a specified event has occurred - such as a visitor who has entered the facility a certain number of times may be required to sign documents or take a safety test. You can set your visitor monitoring system to any number of alerts based on visitor activity.

Review the data that you capture with your visitor control software. Is it the type of information that is most useful to you in identifying visitors?

Finally, use reports to periodically analyze visitor activity and fine-tune your system.

EasyLobby Secure Visitor Management (SVM) allows you to use all of the above solutions, plus many others.

Register for a free, no-obligation web conference to see a demonstration of all of our visitor management techniques.

In about 30 minutes we will guide you through the features of our visitor management system that are most pertinent to your environment.

New Enhancements in EasyLobby Secure Visitor Management Systems

Wednesday, July 14, 2010 by John Murzycki

The latest version of EasyLobby visitor registration software has been available for awhile now, and customers, on a case by case basis, have decided to upgrade to the new version.

Version 10.0 of SVM (Secure Visitor Management) is our latest revision. It has a number of new and enhanced features, some of which are listed here:

Employee time and attendance capabilities are now included in the visitor monitoring software.
Conference room assignment.
Categories and reasons by site.
Password change rules.
Barcode nomenclature rules.
Lost and found form.
Parking and inventory management are dramatically enhanced.
A completely new version of eAdvance (employee pre-registration of guests) is included with this version of the visitor registration system. This version has barcodes in confirmation emails and the ability to specify rules-based approval.
More user definable fields in the visitor monitoring software.
Visitor sign in and check out alerts are programmable.
Package support for UPS, FedEx and USPS with tracking numbers.

Version 10.0 of our visitor control software has additional features, but these are the most notable.

All EasyLobby customers with a current maintenance plan of our visitor control software can upgrade to version 10.0. Be sure your maintenance plan is current. Contact us at sales@easylobby.com for information about purchasing a maintenance plan.

For more information about version 10.0 of EasyLobby visitor management system, register for a free online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most appropriate for your facilities.

Optimize Your Visitor Monitoring Software with Timely Reports

Tuesday, July 13, 2010 by John Murzycki

EasyLobby visitor registration software includes a report generation tool that allows you to analyze current and historical visitor information to help you improve lobby management.

Analyzing and reporting on visitor sign in activity is an important element in how you are managing visitors to your facilities.

EasyLobby visitor control software has 77 built-in report templates that allows you to easily select a particular report from a dropdown menu. You can tailor any of these reports to highlight exactly the type of information most pertinent to your facilities.

You can generate reports from templates based on visitor, employee, package, reason, visitor registration station, asset, watch list, and many other selections.

Once a report is produced it can be printed, emailed or saved in a variety of formats, including comma or tab separated values, MS Word, MS Excel, Lotus 1-2-3, paginated text, etc.

During an emergency or evacuation, a Current Visitors report can be produced with one mouse click and immediately sent to emergency personnel and other appropriate individuals. This feature allows many companies to comply with emergency evacuation plans.

Report generation is something that shouldn't be overlooked when considering the features of a visitor registration system.

For more information about generating reports, as well as many other visitor management techniques that might be appropriate for your facilities, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through ways that you can provide professional secure visitor management in your buildings.

Integrating Your Visitor Registration System with Your Access Control System

Monday, July 12, 2010 by John Murzycki

Integrating your visitor registration software with your access control solution is a simple process with EasyLobby visitor management software.

EasyLobby has integrated our visitor monitoring software with over 30 of the leading access control solutions. Here are our current access control integrations.

The integration of visitor control software with access control is necessary at organizations that allow guests free access to a facility and are not always escorted by a host.

The integration ensures that visitors are allowed into specific areas of your facility with a visitor ID badge issued by the EasyLobby station. The badge can be used to open doors, turnstiles or control elevators controlled by your access control system.

Integrated access control and visitor management solutions can strengthen your overall visitor security, improve user productivity, reduce administration costs, enable regulatory compliance, and improve the image of the organization as being security conscious.

Read a free white paper about how EasyLobby secure visitor management can be tightly integrated with access control and the benefits of the integration.

For more information about our access control integration, or other aspects of our visitor registration software, schedule a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most important to your specific needs.

EasyLobby Visitor Registration Software can Alert Employees of an Arriving Visitor

Friday, July 9, 2010 by John Murzycki

EasyLobby's visitor registration system can automatically notify employees when their visitor has arrived in the lobby.

This feature is one of several alerts that you can easily incorporate into your visitor management techniques as one of the program options.

When the new visitor alert feature is activated in the EasyLobby visitor monitoring software, employees automatically receive an email or text message alerting them that a visitor is waiting for them in the lobby.

This process helps simplify managing visitors to your lobby by alleviating the need for the lobby attendant to always call the employee to notify them of an arriving visitor. The phone call can now be used as a backup in case the employee did not respond to the email or text message.

To set this program option in our visitor management system, simply go to the Program Options screen, click on the Email Alerts tab, and the Visitor Check In. You can then customize the text message that's sent to the employees.

For more information about different Alert features, or other aspects of our visitor control software, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most important for your needs.

Improve Visitor Management Security at Your Facilities

Thursday, July 8, 2010 by John Murzycki

If you are responsible for security or facility operations at your organization, you need to be concerned about visitor security and ways to improve the way you are managing visitors at your buildings.

EasyLobby, the leader in secure visitor management, can help.

For example, our visitor registration software alerts you within seconds when someone on your watch list tries to enter your building at a visitor sign in station.

Using this feature, you and your lobby attendants, can be alerted to those people you do not want in your facilities such as a terminated employee, malicious person, or other unwanted visitor. You or your lobby attendant can take appropriate action to deny entry.

EasyLobby visitor registration software allows you to quickly scan a visitor's driver's license, business card, or other form of identification to create professional visitor id badges. No typing is necessary.

Our badge maker software gives you many options to configure different types of security visitor badges. These badges should have a professional appearance but also be functional by containing the information most useful to you.

An EasyLobby visitor registration system can also be integrated with your access control system to provide visitors with a proximity card which will allow them to access locked doors, elevators or turnstiles.

Unattended lobbies can can also have professional lobby management by using EasyLobby visitor monitoring software in a Kiosk mode.

For more information on the visitor management solutions you can employ in your facilities, register for a fee, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor control software features that are most important to your particular needs.

Schools Use EasyLobby Visitor Registration Software

Wednesday, July 7, 2010 by John Murzycki

There's a reason why so many public and private K-12 schools use EasyLobby visitor management solutions in their facilities.

As one of the easiest and most economical ways for a school to dramatically improve overall visitor security, EasyLobby is the primary choice for a professional visitor registration system.

School administrators understand that in today's world they must pay attention to the process of managing visitors and having a secure visitor management system in place.

This includes Watch Lists such as the National Sex Offender Database that will alert lobby attendants and administrators when someone on this list tries to check into the building. EasyLobby's visitor monitoring software can display results within seconds when a match occurs.

At most schools visitors are now required to wear a school visitor badge and to verify their identity during visitor sign in with a license or other photo ID.

School visitor software such as EasyLobby is tailored to the needs of K-12 schools, including these features:

To expedite visitor check in and out during busy morning and end-of-school-day times, barcodes can be printed on visitor id badges. The barcode on the badges can be scanned to log visitors in or out of the school.
Track the hours of school volunteers and other helpers, as well as contractors working at the school, by badging them at an EasyLobby station.
By scanning student ID cards, administrators can track students leaving the building during the day for lunch breaks, free periods, or field trips.

To learn more about visitor management techniques for schools, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the features of our visitor control software that are most important for your school...or other type of facility.

It's Easy to Customize Your EasyLobby Visitor Control Software

Tuesday, July 6, 2010 by John Murzycki

A major advantage of EasyLobby visitor registration software is the ability to customize its features so that you capture exactly the visitor data that is most important to you.

For example, during visitor sign in, our visitor log software allows you to customize the data fields that you wish to complete -- name, company, address, reason for visit, etc.

By scanning a visitor's driver's license, business card, or other form of ID, you automatically capture the information on the ID without typing. And you can capture the visitor's photo from their license or passport.

Basically, any information that you capture with a scan of their ID is data that our visitor badge software can display on their visitor id badges.

We also give you the ability to use a number of data fields that you completely customize with any other information you wish to use. These fields can be drop down menus, yes or no answers, check boxes, or text answers. You decide the questions and the answer options.

For instance, some organizations may want to use their visitor registration system to note whether a visitor has signed a non-disclosure agreement with their organization, or whether they have reviewed certain rules and regulations, or whether they have been provided with sales literature. The choice is up to you.

EasyLobby visitor monitoring software includes 12 different user defined fields that you can populate however you wish.

The point of all this customization is that your EasyLobby visitor management system becomes an important tool that does much more than simply provide a visitor badge to a guest.

We allow you to monitor exactly who is in your buildings at all times, understand the purpose for the visit and the steps or procedures a visitor has, or has not, followed upon entry to your facilities.

There's a wealth of information that you can capture and many ways that you can customize your EasyLobby system to improve visitor management security.

Discover the many visitor management solutions that you can employ by registering for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the visitor management techniques that are most important to your organization.

Hospitals use EasyLobby Visitor Management Techniques

Wednesday, June 30, 2010 by John Murzycki

EasyLobby Secure Visitor Management has been chosen by many of the nation's premier hospitals and healthcare facilities to secure their facilities and better manage visitors.

Hospitals have very specific requirements for visitor control software, and EasyLobby is able to provide them with the features that are most important.

For instance, EasyLobby visitor registration software is able to process a high volume of visitors quickly and accurately.

Many hospitals want to manage the number of visitors to a particular patient. EasyLobby's visitor registration system can be used to alert lobby attendants after a specified number of visitors have checked in to visit a particular patient.

Our badge maker software allows the creation of badges for extended visitors - a feature that is helpful for family members that will be visiting over an extended period of time.

EasyLobby integrates with HL7 to receive real-time patient feeds. So at the time of visitor sign in, a lobby attendant can match that visitor to a particular patient without needing to perform any other look up of patient records.

EasyLobby's visitor monitoring system can also integrate with a hospitals Status Blue to pre-register approved vendors.

Many hospitals include the option of national sex offender database screening as part of their EasyLobby visitor management system.

For these, as well as a host of other beneficial reasons, EasyLobby visitor management solutions are used at many hospitals throughout the country to improve visitor security.

Discover how you can improve visitor management security at a hospital, or other type of facility, by registering for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the many features that will improve how you are managing visitors at your facilities.

Let EasyLobby Host A Visitor Registration System That Allows Employees to Pre-Register Guests

Tuesday, June 29, 2010 by John Murzycki

EasyLobby Secure Visitor Management is a powerful platform that helps improve visitor security and allows you to manage guests professionally.

The system also includes a variety of features and options that allow you to tailor it for your needs. One of these options is the ability to allow employees to pre-register guests they are expecting.

This option can streamline visitor sign in and simplify managing visitors at your facilities. This pre-registration feature, called eAdvance™, is an option to our visitor monitoring software.

eAdvance™ is a software product that authorized employees can access over the Internet or through an organization's local area network.

Because this software option has to be hosted by an organization, EasyLobby offers a service to host the software on our servers, thereby simplifying its administration, particularly at organizations with limited or overtaxed IT departments.

By having EasyLobby host eAdvance™, you gain all the functionality of a visitor registration software tool that includes employee pre-registration, but none of the administrative overhead.

eAdvance ™is just one of the many visitor management techniques that are available from EasyLobby to improve visitor management security at your facilities.

For more information about us hosting eAdvance™, or about other aspects of our visitor control software, register for a free, no-obligation online web conference.

In about 30 minutes we will guide you through the visitor management solutions that are most beneficial to your environment.

EasyLobby Visitor Management System Selected by Buildings Magazine as a Top Money-Saving Product

Monday, June 28, 2010 by John Murzycki

Buildings Magazine recently selected the industry's top money-saving products for building facilities, and EasyLobby's visitor registration system was ranked as one of them.

The magazine, in its June 2010 issue stated, "Astute selection of building products can save money in a number of ways: initial costs, life-cycle cost, sustainability, longevity, energy efficiency, occupant productivity, and maintenance requirements.

"The Buildings editorial staff considered all of these criteria to cull this group of 81 high-performance products."

The description of EasyLobby highlighted eAdvance employee pre-registration of guests using a web interface.

The magazine article states, "eAdvance enhances visitor security and streamlines the process of visitor sign in and issuing visitor id badges."

Using eAdvance visitor monitoring software, employees log onto the product and fill out a simple visitor information form. When the preregistered guest arrives, one mouse click by the guard or receptionist checks the visitor in and a customized, professional-looking badge is printed.

EasyLobby visitor management solutions include a range of features and options for every environment, including Watch Lists, integration with access control systems, email or text alerts, a choice of different categories for visitors, custom badge designs, mobile visitor sign in solutions, kiosk or unattended lobby options, scanning visitor licenses or other id's, and customizing the information captured during visitor check in.

Read Buildings Magazine Top 81 Money-Saving Products.

For more information about how EasyLobby visitor registration software can save money for your organization, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate the top visitor management techniques that you can use in your environment.

"Out With the Old, in With Visitor Management Solutions" - An Article from Industry Publication SDM Magazine

Thursday, June 24, 2010 by John Murzycki

Security publication SDM Magazine published an article on visitor management security from the perspective of the system integrator and security dealer in their June 2010 issue.

The article highlighted many important points of visitor registration software. Two of EasyLobby integrators were quoted extensively in the article - Schneider Electric and Johnson Controls.

Quoting from the article: "Increasingly, end users are coming to dealers and integrators wanting more from their visitor management system. Much more. And integrators are filling that need with new technologically advanced systems that not only integrate the visitor control software with access control, but with external databases and more."

"One of the most advanced (and attractive) features of a visitor registration system is its ability to tie in to sex offender, no-fly and driver's license databases."

The article went on to say, "A recent white paper by EasyLobby estimated that, as of 2008, only 10 percent of access control systems were integrated with visitor monitoring software. But integrators and dealers are starting to see that number shift."

Read the article from SDM Magazine here.

For more information about how EasyLobby visitor management techniques can help you improve visitor security, register for a free, no-obligation online web conference.

In about 30 minutes we will demonstrate how you can provide secure visitor management in your facilities.

Scan A Driver's license or other ID with a Visitor Registration System

Tuesday, June 22, 2010 by John Murzycki

One of the important benefits of an EasyLobby visitor management system is the ability to quickly and easily scan the identification of every visitor entering your facilities.

Consequently, you are able to validate and verify the identity of each individual in your buildings.

EasyLobby was the first visitor control software company to fully integrate the use of a driver's license scanner to automatically capture visitor information.

Our visitor monitoring software allows you to scan any form of identification, including a driver's license, business card, passport, or other ID. You can electronically capture information on each ID without typing.

Once you scan an ID you can then electronically capture additional information about the visit, such as the reason for the visit, employee being visited, category of visitor - contractor, intern, day visitor, etc - and any other information that is important for you to identify and report on visitor sign in activity.

Even in a busy lobby with large number of guests, it takes only a few seconds to scan a driver's license or business card and create professional visitor id badges for all guests entering your facilities.

EasyLobby offers a number of scanning devices depending on your needs. These choices include Optical Character Recognition scanners or devices that read the encoded information from either a magstripe or barcode on the back of a license.

Depending on the type of scanner that you use, it will determine if the license has been tampered with or if it has expired.

All our scanners automatically populate the information from the scan onto the appropriate fields within the EasyLobby visitor registration software.

For more information about scanning IDs, as well as other visitor management solutions, register today for a free, no obligation online web conference.

See how easy it is to improve visitor management security in your facilities.