One of the most visible aspects of visitor registration is the visitor badge worn by guests. So taking some time to consider how you are using those badges will enhance how you are managing visitors and will allow you to improve visitor security at your facilities.
Here are some techniques to consider when using badge software.
Include the photo of the guest on their visitor pass. This allows you to quickly and easily identify the visitor and validate who they are.
Use alerts with your visitor system. This allows you to take certain actions based on visitor behavior, such as requiring a contractor to take a safety test when they are entering the facility after a specified number of times.
For an increased level of security use internal or external watch lists. Internal watch lists include people or organizations that you have identified as those you do not want in your facilities. External watch lists can include sex offender screening or Government Denied Parties lists. When someone on any of these lists attempts to check in at a lobby system, the attendant will be alerted within seconds. You can also have automatic alerts sent to others such as a security officer.
Regularly run reports from your visitor systems to monitor activity and take appropriate action to improve the check in process.
Color code visitor badges by category of visitor so that you can easily identify the type of visitor - contractor, versus temporary employee, versus day visitor - or whatever category of visitor you define.
Include barcodes on visitor passes, allow you to scan the badge for rapid check out.
Allow employees to pre-register guests. This saves time when a visitor checks in.
Integrate your visitor registration software with your access control system, allowing you to grant temporary proximity card access to guests.
EasyLobby provides all these features as part of our visitor management software, plus many others. Find out more about these features and others by registering for a free, customized online web demo.
In about 30 minutes we will demonstrate the visitor software features that are most appropriate for your particular requirements.