Visitor Monitoring Software

 

One of the most visible aspects of visitor registration is the visitor badge worn by guests. So taking some time to consider how you are using those badges will enhance how you are managing visitors and will allow you to improve visitor security at your facilities.

Here are some techniques to consider when using badge software.

Include the photo of the guest on their visitor pass. This allows you to quickly and easily identify the visitor and validate who they are.

Use alerts with your visitor system. This allows you to take certain actions based on visitor behavior, such as requiring a contractor to take a safety test when they are entering the facility after a specified number of times.

For an increased level of security use internal or external watch lists. Internal watch lists include people or organizations that you have identified as those you do not want in your facilities. External watch lists can include sex offender screening or Government Denied Parties lists. When someone on any of these lists attempts to check in at a lobby system, the attendant will be alerted within seconds. You can also have automatic alerts sent to others such as a security officer.

Regularly run reports from your visitor systems to monitor activity and take appropriate action to improve the check in process.

Color code visitor badges by category of visitor so that you can easily identify the type of visitor - contractor, versus temporary employee, versus day visitor - or whatever category of visitor you define.

Include barcodes on visitor passes, allow you to scan the badge for rapid check out.

Allow employees to pre-register guests. This saves time when a visitor checks in.

Integrate your visitor registration software with your access control system, allowing you to grant temporary proximity card access to guests.

EasyLobby provides all these features as part of our visitor management software, plus many others. Find out more about these features and others by registering for a free, customized online web demo.

In about 30 minutes we will demonstrate the visitor software features that are most appropriate for your particular requirements.

 

 

Multi-tenant properties will typically employ visitor software to safeguard tenants and demonstrate that the property is professionally managed.

Such is the case with EasyLobby customer Trinity Real Estate.

Trinity Real Estate manages 14 commercial properties in Lower Manhattan, New York City. To protect the tenants in their buildings, Trinity provides security systems, including visitor systems.

From the outset, Trinity recognized that they wanted visitor management software that provided reliability, redundancy, and ease of use for the clients. The badge software is integrated with the C-Cure 800 access control system and turnstiles previously installed in the building lobbies.

The EasyLobby visitor registration software is used by Trinity in a way that requires employees to complete a one-page web-based pre-registration form on guests they are expecting. This data is then automatically sent to the front desk, where the visitor must present a visitor ID such as a driver's license to verify their identity.

The lobby system then prints out a visitor badge for the guest. Additional information is printed on the visitor pass, such as the destination and employee being visited. According to Lois Martano, security technology manager at Trinity Real Estate, it takes approximately 20 seconds for a person to be cleared at the lobby desk after the employee completes the entry form on his or her desktop computer.

Should a visitor lose his or her badge, security officers at the front desk can search in the visitor registration system for the name, verify the person's identity, and print another visitor ID badge.

If a visitor overstays the time allotted as noted in the visitor system, an alert highlights the fact on the security guard's computer. That lets security know to check with the employee who originated that visitor pass to see if it needs to be renewed. The access control system will not allow a person to enter on expired visitor passes.

The visitor tracking software also allows security officers to easily monitor how many visitors are in the building at any given time. "This is especially helpful for fire-safety issues," says Martano.

Another feature of visitor registration is a watch list that officers can use to flag individuals. For example, if a visitor leaves and is disgruntled, that person's name can be added to the list. If the person comes back in and tries to get in as a visitor, a warning will alert security staff, and the warning will provide customized instructions - ranging from checking with the employee's supervisor to denying entry.

Read the complete case study of Trinity Real Estate as reported in the April 2012 issue of Security Management magazine.

For more information about using an electronic visitor management system in your environment, register for a free, customized online web demo.

In about 30 minutes we will guide you through the visitor management features that are most appropriate to your specific requirements.

 

Professional visitor management at college and university campuses starts with the ability to monitor and control all guests who are entering residence halls and other key buildings.

College residence halls are one of the primary locations for enhanced visitor security.

Our visitor systems can track students visiting another student's residence hall, and track and provide a visitor ID badge to all non-student visitors.

One of the key features of a visitor system for colleges is the ability to screen visitors on each states' registered sex offender database and to flag those visitors at the time of guest sign in.

Proper visitor registration is one of several important security safeguards that all colleges should address. Because most college campuses are an open environment, with many people moving about the campus, it is important that school officials monitor visitor and guest activity at all campus facilities.

Procedures that should be enforced include requiring all visitors on campus to wear a visitor badge that was issued when they were checked in.

Protecting students, administrators and faculty requires that educational institutions develop visitor management techniques that are secure, yet work smoothly and easily at a variety of campus facilities.

EasyLobby visitor software is used at many of the nation's leading educational facilities.

Find out more by registering for a free, customized web demo.

In about 30 minutes we will demonstrate the visitor registration system features that are best for your particular environment - whether a college or university, or other type of facility.

 

Many K-12 schools use visitor registration software to both improve security and to manage visitors more professionally and efficiently.

Screening visitors who may be listed on a states' sex offender database is one driving force for K-12 schools to use visitor software. During guest check in, if a visitor is listed as a registered sex offender, a warning will alert the lobby attendant within seconds and an automatic email or text alert can be sent to school administrators.

Because of this feature alone, many schools have done away with a paper guest book for visitor sign in and replaced it with a professional and secure approach to visitor registration.

When using a visitor system, all guests entering the school would be required to present a visitor ID such as a driver's license. The license is scanned to capture the guest information, including the photograph, and it is used to create a professional visitor badge.

In addition to sex offender screening, a visitor registration system can be used to create a watch list that allows the school to flag known individuals or organizations that they do not want entering the building.

Along with screening for unwanted visitors in schools, visitor management software allows the school to manage the issue of parental custody and which parent or caretaker is allowed to pick up a student during or after school. This is a particularly sensitive yet critically important issue and all K-12 schools need to take proper steps to manage effectively.

A number of additional visitor tracking software issues can also help the school better manage visitors and students leaving the school. For instance, being able to track the time of school volunteers as well as to create a different style visitor pass for them is helpful.

Being able to track and monitor students who are on field trips or who left the school grounds for open lunch or free periods is another good way to monitor and account for all students.

So there are many reasons to use badge software in schools beyond the most obvious advantage of screen out unwanted visitors.

For more information about the use of EasyLobby visitor systems in K-12 schools, read our case study of the Ballston Spa School District, or read an article and view a video from, TV station KIMATV about an EasyLobby ID badge system used at the Union Gap School District.

If you are interested in improving visitor security and managing guests more professionally at your school, or other type of environment, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the features of our software that are best for your particular needs.

 

 

Food distributors are required to monitor and track all visitors who enter their facilities. These requirements are the result of FDA regulations on the protection of the nation's food supply under the Bio-Terrorism Rule.

Consequently, many food distribution companies use EasyLobby visitor software to closely monitor and keep accurate records of every truck and driver entering their facilities.

At many of these organizations our visitor systems are used at both corporate and the distribution facilities. In corporate buildings our visitor registration software provides a professional approach to managing visitors. In distribution facilities, our systems monitor the arrival and departure of trucks and drivers.

By being able to control access to their facilities our ID card software plays a major role in helping food distribution companies effectively comply with these regulations. They are able to record and report on all guest sign in activity and record the individuals and vehicles that have entered and left the facility.

A visitor log in our software records all this activity, plus any additional information that may be relevant to that facility or organization.

An added benefit is a reduction in costs. By monitoring the exact arrival and departure of each truck, these organizations are able to often dramatically reduce detention fees typically charged by third-party shippers for drivers that were delayed at the facility.

By using visitor registration these facilities are able to challenge any unwarranted detention fees.

Read our case study about how EasyLobby visitor management has helped a national food distributor.

Discover more about using a visitor system in your environment, whether a food distribution environment or another industry. Register for a free, customized web demo.

In about 30 minutes we will demonstrate the badge software features that are most pertinent to your specific requirements.

 

When using visitor software, many of our customers will often include a barcode on the visitor badge.

Our badge software allows you to easily design badge templates that include barcodes, in addition to whatever other information you consider important.

Barcodes offer a number of advantages that assist with managing visitors professionally in your facilities.

For instance, barcodes let you quickly scan a visitor pass to automatically check out a guest that is leaving a building. This is especially beneficial in a busy lobby or when you don't want to delay a guest when they are exiting the building.

A barcode on a visitor ID badge allows the lobby attendant to simply scan the badge and the visitor is checked out. No other action is required.

It's also beneficial to include barcodes on visitor passes assigned to frequent visitors. You can grant these visitors a permanent badge that can be scanned during guest sign in when they re-enter the facility. The EasyLobby visitor system will recognize the barcode and check them in.

Barcodes also help control and monitor entry and exit at one or more internal check points for visitors who have already been badged at any visitor registration system in the main lobby.

Upon arrival at an internal check point, the visitor badge with a barcode is scanned and the EasyLobby Satellite™ station will display the visitor's photo, name and clearance level and immediately inform the operator whether that visitor has permission to enter into that area or whether the operator should deny entry. The clearance level is assigned to each visitor when they are badged at the main lobby.

Because the EasyLobby ID badge system creates a unique barcode for every visitor, you don't have to be concerned about the creation of barcodes - simply designate that you want a barcode included in the ID badge template.

EasyLobby visitor registration software makes it easy to customize visitor badges, which is an important part of any lobby system.

For more information about barcodes and using visitor registration in your environment, register for a free, customized online web demo.

In about 30 minutes we will demonstrate the features of our software that are most pertinent to your particular requirements.

One of the many benefits of using a visitor system is that it allows you to comply with various state and federal regulations. This is something that is often overlooked when considering the use of visitor registration software at facilities.

Keep in mind that using badge software to create professional visitor badges is an important element of managing visitors and enhancing overall security. It goes to the heart of properly identifying and tracking every individual who enters a building.

But let's primarily address the specific issue of using it to comply with state and federal regulations.

When discussing the issue of compliance and the use of visitor systems, we first need to understand that organizations must often comply with regulations that are specific to their industry. So the type of industry makes a difference.

For example, organizations in the food and beverage industry must  comply with regulations under the Bio Terrorism Act, requiring them to know about and record every visitor who comes in and out of their facilities. A paper guest book for visitor sign in is an inadequate way to comply with such a regulation.

A visitor registration system allows organizations in this environment to monitor and track all their guests and to make a visitor log readily available to proper authorities if necessary. Read about the use of EasyLobby visitor tracking software used at a National Food Distributor.

Electric utilities are another industry that must comply with specific regulations for heightened visitor security at their generating facilities. Some of the largest utilities in this country use EasyLobby to help them improve visitor registration and monitoring at their facilities.

Read our success story of a large electric utility using EasyLobby visitor systems.

"Red Flags Rule" is yet another regulation that's part of the Fair and Accurate Credit Transaction Act of 2003. It requires businesses to be on the lookout for signs that someone is using another person's identity to get products or services with no intention of paying.

Businesses can verify the identity of visitors by using ID card software to scan the driver's license of all guests. Read more about Red Flags Rule.

Although not a specific state or federal regulation, many schools, hospitals and government agencies have internal or local requirements to guard against visitors who are on each states' sex offender database or the government denied parties database. EasyLobby's visitor management screens against individuals on these specific lists.

Our software also allows organizations to create their own internal watch lists to screen against individuals that they do not want entering their facilities.

Read how EasyLobby's school visitor software helps educational institutions and how EasyLobby helps government agencies identify visitors on terrorist watch lists and other government watch lists.

Discover how EasyLobby visitor management software can be used in your environment by registering for a free, customized online web conference.

In about 30 minutes we will demonstrate the features of our system that are most applicable to your specific requirements.

One of the primary benefits of a visitor system is that you can monitor exactly who is  in your facilities and the reason for their visit.

Unlike a paper guest book for visitor sign in, badge software allows you to keep all visitor information confidential while being able to validate the identity of everyone entering your building and knowing the reason for their visit.

As we say in our advertising, you can know whether this person is a:

Competitor

Partner

Fired Employee

Contractor

Using our visitor software, you will be able to scan each visitor ID automatically and print customized visitor ID badges in 20 seconds or less for each visitor.

With the ability to scale from a single system to hundreds across an enterprise, our visitor registration software can be used in any type of environment, large or small.

You can use a variety of alerts that allow you to take actions based on specific visitor behavior.  For instance, you may want to know when a visitor badge has expired but that guest has not yet checked out. Or you may want to be notified when a contractor has checked in for the third time so that you can certify him to continue working in your building.

For an increased level of lobby security you can flag visitors against internal watch lists of individuals that you do not want entering your facility such as former employees, competitors, or any others. Or you can screen against external databases such as each states' sex offender database or the Government Denied Party database.

Our visitor systems are integrated with over 40 of the leading access control systems, which allow you to provide proximity card access to guests, permitting them to enter doors, turnstiles and elevators controlled by the access system.

These are a few of the many features that you can implement using visitor registration from EasyLobby.

Discover more about visitor management. Register for a free, customized online web demo.

In about 30 minutes we will show you how to create a professional visitor badge with our ID card software.

One of the benefits of using EasyLobby badge software is that the same system you use for visitor registration can also be used to track the time and attendance of employees, contractors, volunteers, or any other personnel.

It's a relatively easy process to use your visitor management software for time and attendance.
 
All you need to do is to import all the employee names into the EasyLobby visitor software. There are several ways to accomplish this step. Contact our technical support center if you need assistance with this at support@easylobby.com.

You then design an ID badge template that includes a barcode for all those you wish to record the time and attendance. The barcode will be used to scan them in and out of the facility.

Or  you can provide them with a proximity card which, when used in conjunction with EasyLobby's access control integration, will allow those individuals access to locked doors, elevators or turnstiles controlled by the access system.

The time that the employee or guest is onsite is then recorded in the EasyLobby electronic visitor management system. You are able to either access a report with the details of check in and check out times, or you can export the data using a variety of formats into other systems.

Our time and attendance feature can be used for all employees, or to record the time for temporary employees and contractors. You may be able to achieve considerable savings by documenting the time and attendance of outside contractors and to issue payments based on the actual onsite time.

One of our customers in the food transportation business has used this feature to avoid unwarranted delay fees charged by other trucking companies who in the past had claimed that it took longer to load or offload materials in their facilities.

Another EasyLobby customer, a large electric utility, realized considerable savings by closely monitoring the time and attendance of all contractors working at their generating facilities during planned and unplanned outages.

Keep in mind that the time and attendance feature is just  one of the many different capabilities that can be used in conjunction with our visitor systems. There are many others.

Discover more capabilities of our visitor registration software by signing up for a free, customized online web conference.

In about 30 minutes we will demonstrate ways to create professional visitor badges and how to use visitor management to improve security and the efficiency of your organization.

Most people who use a visitor system are familiar with the primary benefits and features of it, including the capability to:

• Scan a visitor ID such as a driver's license during check in to capture relevant visitor information automatically and to verify the identity of the visitor
• Use the electronic visitor management system to capture additional information that is pertinent to your environment
• Print professional visitor badges to identify visitors throughout the building
• Run reports to understand visitor activity and how to improve the process of managing visitors
  

But there are many additional badge software features for you to consider to add functionality, improve visitor security and enhance the professionalism of your organization.

The first thing to consider is what's most important for you and your particular environment. Because each organization is different with specific priorities, it's important to first determine what you are looking to get out of the software. EasyLobby builds a great deal of functionality into our visitor systems and allows you to tailor it to fit your needs. But the many features are only pertinent to you if they help you manage visitors better.

For instance, EasyLobby has an employee pre-registration feature that allows your employees to pre-register guests they know will be arriving. This alleviates much of the data collection that is normally done when the guest arrives.

Some organization may want to create internal watch lists to screen against unwanted visitors and also screen against visitors on each states' sex offender database or government denied party database.

Other organizations may want to operate their lobby system in a kiosk mode so that visitors can self register. This is useful in an unattended lobby or to alleviate congestion during guest sign in at busy lobbies

Some organizations may want to monitor time and attendance with their visitor software to control the time that contractors or temporary employees are on-site.

You may want to consider integrating your visitor registration system to your access control system to provide temporary proximity card access to guests. This allows them to move about the facility without the need for an employee escort.

You may have an area within your facility that is a high security area and you want to limit any outside visitors from entering. EasyLobby has a product called Satellite that is used to control and monitor entry and exit at one or more internal locations or "check points" for visitors who have already been provided with a visitor pass at a visitor registration system.

You may want to create a specific visitor badge for different categories of visitors. Our badge maker software can easily accomplish this.

The list goes on. The point is that organizations have different concerns for improving lobby management and you need a system that has the capabilities to adapt to your needs.

Find out more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our system that are best for your specific environment.

Using visitor registration to monitor each and every guest entering your facilities is one important way to improve security and protect the assets of your organization.

Visitor software helps you better manage the flow of visitors who enter your facilities. It improves lobby management and creates an image of a well-run and professional organization.

By replacing a paper guest book and automating the entire process of guest sign in, you are able to scan a visitor ID such as a drivers license and create a professional visitor pass in seconds per visitor.

Integration of the visitor system with your access control system is recommended if you wish to provide visitors with a proximity card to allow access to locked doors, elevators or turnstiles controlled by your access system.

You are able to create alerts so that you can take certain actions based on visitor behavior. For instance, you may want to know when a person's visitor badge has expired but have not checked out.

For an increased level of security, visitor registration software can be used to flag visitors against watch lists such as each states' sex offender database or the Government Denied Parties Database to screen against unwanted visitors.

EasyLobby visitor systems have a host of features that allow you to customize the system to fit your specific needs and requirements for managing visitors and improving security.

Find out more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of our software that are most pertinent to your specific environment.

Electric utilities have specific security requirements because of the critical infrastructure nature of their facilities.

That's why many utilities have replaced their paper guest book with EasyLobby visitor registration software to comply with federal regulations requiring them to know exactly who has entered their facilities and to screen out unwanted visitors and contractors.

As an example, one large utility with more than 5 million customers uses EasyLobby visitor systems in more than a dozen office buildings and over 15 generating facilities.

This utility has designed visitor badges to have a consistent design across all facilities with distinct color coding to highlight which visitors need to be escorted and which do not.

In addition to improving lobby management and overall security, the utility also uses visitor software to control costs by better monitoring and controlling contractors working at their facilities.

With often hundreds to thousands of contractors working at these facilities during both planned and unplanned outages, the utility was able to use visitor registration to identify undesirable temporary workers and create a watch list to keep them from the facilities.

The visitor registration system also helped the utility determine the time the contractors actually spent on the site, thereby helping to dramatically control costs with more accurate time and attendance.

With an integration to their access control system, the utility was also able to provide contractors access to locked areas controlled by the access system.

The utility was able to achieve impressive results both in terms of controlling costs and improving security.

Read a case study of the use of an EasyLobby visitor system at a large electric utility.

For more information about how you can use visitor management software in your environment to create professional visitor passes, improve security, and enhance your image as a professional organization, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the badge software features that are most pertinent to your particular environment.

Organizations often focus on the main entry point or the lobby of their facilities as the place to use visitor software. But there are more locations to consider.

It may be time to review your use of visitor registration with a plan to use it to for multiple points of entry and field offices.

If your organization has many different entry points such as loading docks, delivery entrances, and other doors, you can benefit from additional visitor management stations to scan a visitor ID such as a driver's license and providing visitor passes for everyone entering the facilities.

Best practices for badge ID software include identifying and creating visitor badges for all visitors at each and every entry point to your buildings.

With multiple entry points you can create a centralized database in your visitor tracking software for monitoring, analyzing and reporting on visitor activity throughout the enterprise.

Also, although many organizations use badge software in their main facility, they often overlook using it in their field offices.

Smaller, remote locations can benefit by using visitor systems just as much as the main facility. In fact, the same watch lists can be used in remote locations to flag unwanted people, thereby highlighting their possible entry throughout company facilities.

Also, just like larger facilities, small facilities such as field offices can improve how their are perceived by visitors with the use of professional visitor registration software.

So when employing the use of ID card software to replace an outdated guest book for guest sign in, remember to use it throughout your facilities including other entry points and field offices.

The use of EasyLobby visitor badges can be used to create a professional, uniform approach to how you track and monitor visitors, contractors, temporary employees, and other guests throughout your organization.

Discover more about the benefits and best practices of using a visitor registration system in your environment by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor system features that are most appropriate for your particular requirements.

Commercial and residential multi-tenant buildings are not often viewed as prime examples of the use of visitor systems to monitor and track guest entry and exit.

Although it may seem difficult to deal with many different tenants and managing visitors for these types of facilities, the truth is that like many other types of environments it is important for organizations to understand who is entering the building and what their purpose is.

Multi-tenant facilities can definitely benefit from the use of badge software to track visitors, knowing who they are visiting, the purpose of their visit, and whether they have checked out.

EasyLobby visitor management software makes it easy to work with a variety of tenants and work smoothly in both commercial and residential multi-tenant environments, regardless of their size.

In commercial multi-tenant environments our ID badge system can be used to automatically produce unique badge templates for each tenant. Each visitor badge can have the company name and logo, floor number and any other number of customized items on the badge for guests going to their offices.

In residential multi-tenant facilities our visitor system can track the delivery of packages and monitor and assign parking spots. In combination with automatic alerts, the resident can be sent a text message that a package has arrived and is waiting for pickup in the lobby. The same type of alert can be used when a guest arrives to notify the tenant that a guest is waiting for them in the lobby.

With our pre visitor registration feature, individual tenants can pre-register guests that they know will be arriving, which can simplify guest sign in. If desired, the pre-registration can be required for all guests entering the building so that tenants only receive guests that they have invited.

The use of badge ID software greatly enhances visitor security, improves lobby management, and advances the professionalism of the facility as being well run and organized.

Read an EasyLobby success story of an installation of our visitor tracking software in a residential multi-tenant property at Plaza South Condominiums in Fort Lauderdale.

For commercial multi-tenant properties, read about our installation at One Gateway Center or The American General Center.

For more information about EasyLobby ID card software in multi-tenant properties, or other types of facilities, register for a free, personalized online web demo.

In about 30 minutes we will demonstrate the features of our solutions that are most pertinent to your particular environment and requirements.

Many organizations today are controlling access to their facilities using a visitor registration system.

The benefit of such an approach allows for better management of visitors, the ability to screen against unwanted visitors and a more professional approach to guest sign in.

By identifying and requiring all visitors to wear a visitor badge you are able to identify and track all visitors.

Visitor tracking software automates the entire process of visitor sign in. Professional lobby management begins with having a understanding of what visitor information is most important for your organization. You can quickly scan a visitor ID such as a driver's license and within seconds print a professional visitor pass.

You can create alerts so that you can take certain actions based on visitor behavior. For instance, you may want to know the first time a contractor checks in so that you can have them complete certain paperwork or take a safety test. Or you may want to do this after a select number of visits.

For an increased level of lobby security a visitor system can flag visitors against an internal watch list or external databases such as each states' sex offender database or the Government Denied Parties database.

Plus with capabilities such as visitor self-registration using a Kiosk, integration with access control systems to provide proximity card access to guests, and the ability to tailor the system for your specific requirements, badge software can result in a tremendous improvement over a paper guest book.

EasyLobby visitor registration software has a great deal of flexibility in using the system for your needs, is extremely feature rich, and is easy to use and install.

Learn more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration features that are best for your particular environment.

Identifying exactly who is in your facilities and the reason why is one of the important functions of a professional visitor registration system.

Visitor software helps you better manage the flow of visitors who enter your buildings, it improves visitor security and improves lobby management.

With EasyLobby badge software you can create professional visitor passes for all guests.

ID card software allows you to quickly scan a visitor ID such as a driver's license of a guest and electronically capture the information without typing.

You can also monitor the reason for the visit, employee being visited, category of visitor, or any other information that is important to your organization.

Keeping unwanted visitors out of your facilities is also an important function of visitor registration software. You can create internal watch lists of individuals you want to flag as not being welcomed in your building. These might include disgruntled former employees, competitors, or other malicious individuals. You can also screen visitors against external databases such as each state's sex offender database or the government denied parties list.

With EasyLobby's integration to over 45 access control systems, it is easy to provide proximity card access to temporary visitors using the lobby system. During guest sign in you can allow their visitor badges to open doors, turnstiles or elevators controlled by your access system.

EasyLobby has many visitor management solutions that can be tailored to your specific requirements. Find out more by registering for a free, personalized online web conference.

In about 30 minutes we will demonstrate the visitor registration features that are most pertinent to your particular environment.

The August 2011 issue of Campus Safety Magazine highlighted the use of visitor registration at healthcare facilities.

The article, bylined by EasyLobby, focuses on the benefits that hospitals and healthcare facilities achieve by managing visitors with badge software.

"Healthcare organizations are today adapting to changing conditions and what it means to have an open facility. Like institutions in many different fields, healthcare facilities are increasingly using an electronic visitor management system to control and monitor guest access."

The article states that some of the most prestigious and largest healthcare campuses in the country are using visitor management software to screen, badge and track every visitor and vendor entering their buildings. Consequently, they are able to identify each and every guest from a driver's license scan, capture that information securely while keeping it confidential from other visitors, and provide a unique visitor badge that looks professional.

The article reviews the benefits of badge ID software integration with important healthcare systems such as HL7 for real-time patient feeds, Status Blue for approved vendors, and access control integration.

Screening visitors against either internal or external watch lists are also a key part of visitor software for hospitals.

"Healthcare facilities vary widely in their needs and requirements for visitor management. Because of the flexibility in the way it can be used, the expandability to include more entry points, and a range of features of a professional visitor system, healthcare facilities of all sizes and needs are able to adapt visitor registration software to improve overall visitor security and enhance the professionalism of their organization."

Read the entire Campus Safety article.

For more information about using an ID badge system in a healthcare environment or other type of facility, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the most pertinent features of using EasyLobby visitor badges in your facilities.

Food distribution is an important but very specialized market. Like many other specialized markets, we are often asked about the appropriateness of using a visitor system in that particular environment.

While the requirements of each type of organization will vary, we thought that a good topic of today's article would be to discuss the use of visitor registration in a very focused field such as food distribution.

Problem:  Can visitor tracking software be helpful to my requirements as a food distribution organization?

Solution:  Industries such as food distribution companies have very specific requirements to monitor and track all visitors who enter  their facilities. These requirements are the result of FDA regulations on the protection of the nation's food supply under the bio-terrorism rule.

Because of this, many food distribution companies will use EasyLobby for their badge software.

At many of these facilities visitor systems are used at both the corporate and the distribution facilities. These organizations monitor the arrival and departure of trucks and drivers in the distribution facilities.

As a result of using visitor software in their facilities, food distribution companies effectively comply with Federal regulations by recording and reporting on all guest sign in activity and tracking exactly which individuals and vehicles have entered or left a facility.

A visitor log in our software is able to track all visitors and make that data readily accessible in reports.

Food distribution companies using visitor registration software are also able to reduce costs by monitoring the exact arrival and departure of each truck. By having this exact log they are often able to dramatically reduce the detention fees typically charged by third-party shippers for drivers that were delayed at the facilities. The distribution company is able to challenge any unwarranted detention fees.

Read an EasyLobby case study about the use of visitor management at a national food distributor.

Although this article is specific to the use of visitor control software in a food distribution environment, our software can help many different types of organizations in their efforts to professionally manage visitors and improve visitor security.

Find out more by registering for a free, customized online web conference.

In about 30 minutes we will demonstrate the features of our system that are most significant to your particular requirements.
 

Some environments such as college and university campuses have unique challenges when using visitor software. So let's deal with the feasibility of using it in a campus environment.

Problem:  With a campus environment that encompasses many different buildings, open areas, and different school facilities, how realistic is it to consider using visitor registration software?

Solution:  The way you use a visitor system will depend greatly on the type of environment. But managing visitors professionally and securely in an open campus environment is just as important as a single-entry office.

It's important to know what you are trying to accomplish in an open campus environment and what is practical. The buildings that are more prone to theft, vandalism, or other problems from unknown guests are the locations to assign a priority to the use of badge software.

Protecting campus dormitories from unknown or unwanted guests are probably one of the highest priority areas for any college.
 
Enhancing visitor security at college and university campuses begins with knowing who is visiting buildings on campus.

By installing visitor systems in campus dormitories and other high risk buildings you have the ability to monitor and control all guests who are entering those buildings.

Visitor tracking software allows you to track students who are visiting another student's residence hall and track and provide a visitor ID badge to all non-student visitors.

Screening of visitors on each states' registered sex offender database can also be used. During a guest sign in, the lobby attendant will be notified if someone on a list tries to check in. Automatic email alerts can also be sent to security personnel.

You can also decide if you want visitors to wear a school visitor badge before entering certain other facilities such as a library or administration buildings.

Protecting students, administrators and faculty require that educational institutions develop specific processes for the use of visitor management software. As a result, you will have an environment that is secure, yet the visitor management system will not be a burden or a hardship for administrators or guests.

EasyLobby school visitor software is currently used a many leading educational facilities across the country.

For more information about using visitor management in your college or university campus, or at your specific environment, register for a free, personalized online web conference.

In about 30 minutes we will demonstrate the features of the EasyLobby system that are best for your particular requirements.

Some organizations prefer to maintain an unattended lobby. Guests either have to call the person they are visiting or buzz a notification alarm to alert someone to open a door.

So how would you handle visitor registration in that type of environment? That's the subject of today's article.

Problem:  How can you use a visitor registration system when there is no attendant to log in guests and create visitor badges?

Solution:  Visitor registration software such as EasyLobby's can easily operate in an unattended mode as a stand alone kiosk to allow visitors to self-register.

Facility managers and security professionals understand that an unattended lobby does not negate the need for greater security and knowing who has entered the facility and the reason for their visit.

Our badge software allows visitors to scan their license at a kiosk and receive a badge before entry to a facility. Many kiosks, such as the one pictured to the left, include a touch screen monitor so visitors can easily navigate through easy step-by-step instructions.

A kiosk is a great way to allow visitors to perform all the steps necessary to identify themselves by scanning their visitor ID such as a driver's license and printing a visitor pass. In some cases those visitor passes are the only way they can enter a locked door or turnstile that is able to read the barcode on the badge. Read our case study at One Gateway Center that employs just such a lobby system.

EasyLobby supports seven different languages for visitor self-registration. You decide the fields that are displayed on the kiosk screen and determine which are required for guest sign in.

Our badge ID software also includes automatic email notifications that a guest has arrived and is waiting for them in the lobby.

With our web-based employee pre-registration option you can require pre-registration of guests by employees so that a visitor cannot enter a facility unless an employee has pre-registered them prior to their arrival.

One of EasyLobby's kiosk partners - Parabit Systems - has published a white paper titled "The Benefits of Visitor Management / Self-Badging Kiosks."

It's a great white paper that delves into the benefits of using visitor management software in a kiosk. Among the many benefits of using a kiosk for guest sign in are:

• More accurate screening of visitors
• Pre-registration of visitors to more tightly control who is authorized to enter
• Detailed visitor information captured quickly and accurately
• Multiple security alerts for tighter visitor security

For more information about using ID card software in either a fully staffed or an unattended lobby, register for a free, personalized online web conference.

In about 30 minutes we can demonstrate the lobby system features that are most appropriate for your particular environment.