Visitor Passes

EasyLobby, in conjunction with industry publication Security Magazine, is presenting a free webinar to help you manage visitors more professionally and securely.

Scheduled for Tuesday, May 29th, 2012 at 2 PM EDT, the webinar will provide valuable information on using a visitor system in your facilities.

EasyLobby Secure Visitor Management from HID Global allows you to identify visitors, create professional visitor badges and track who is in your buildings and the reasons why.

Among the topics to be covered are how to:

• Identify unwanted people from gaining entry via a Watch List feature and sex offender screening.
• Allow employees to pre-register guests via a web-based tool.
• Integrate with your access control system to provide temporary card access to visitors and contractors.
• Set alerts so that you are notified about specific visitor behavior, such as a visitor pass that has expired but the guest has not yet checked out.
• Establish visitor registration in an unattended lobby in a self-registration mode.
• Present a more professional, security-conscious image to your visitors using visitor management software.

Register today for this important event.

If you can't attend the live webinar you can register to view it on-demand.

EasyLobby visitor software is used at thousands of locations worldwide to replace an outdated paper guest book with a more professional approach to improve visitor security.

In addition to the live webinar we can schedule a custom web demo for more detailed information about using badge software in your environment. Register to request a custom demo here.

One of the most visible aspects of visitor registration is the visitor badge worn by guests. So taking some time to consider how you are using those badges will enhance how you are managing visitors and will allow you to improve visitor security at your facilities.

Here are some techniques to consider when using badge software.

Include the photo of the guest on their visitor pass. This allows you to quickly and easily identify the visitor and validate who they are.

Use alerts with your visitor system. This allows you to take certain actions based on visitor behavior, such as requiring a contractor to take a safety test when they are entering the facility after a specified number of times.

For an increased level of security use internal or external watch lists. Internal watch lists include people or organizations that you have identified as those you do not want in your facilities. External watch lists can include sex offender screening or Government Denied Parties lists. When someone on any of these lists attempts to check in at a lobby system, the attendant will be alerted within seconds. You can also have automatic alerts sent to others such as a security officer.

Regularly run reports from your visitor systems to monitor activity and take appropriate action to improve the check in process.

Color code visitor badges by category of visitor so that you can easily identify the type of visitor - contractor, versus temporary employee, versus day visitor - or whatever category of visitor you define.

Include barcodes on visitor passes, allow you to scan the badge for rapid check out.

Allow employees to pre-register guests. This saves time when a visitor checks in.

Integrate your visitor registration software with your access control system, allowing you to grant temporary proximity card access to guests.

EasyLobby provides all these features as part of our visitor management software, plus many others. Find out more about these features and others by registering for a free, customized online web demo.

In about 30 minutes we will demonstrate the visitor software features that are most appropriate for your particular requirements.

We are frequently asked about the risks associated with using a paper guest book for visitor sign in.

Frankly, it's our opinion that guest sign in should be conducted with professional visitor management software. The reason is that paper methods of visitor registration are simply unprofessional and provide little security.

They also pose a number of other problems, such as the following.

Names written in a paper guest book are often not legible, or are false.

In an emergency such as a fire it would be impossible to quickly determine who is still in the building. It's difficult to read the names and often check out times are not required or enforced.

Information regarding who has visited the company is readily available for everyone to see, but this information should be confidential.

The paper visitor log and hand written visitor badges present a poor image of the company as unprofessional and not caring about security.

Unlike the paper methods, EasyLobby ID card software is an effective way of managing visitors in any environment.

You can create a visitor pass easily and quickly. Furthermore, you can capture  accurate, detailed visitor information automatically by scanning a visitor ID such as a driver's license or business card.

Unlike a paper guest book, badge software keeps all visitor information confidential.

A variety of alerts can be created in our visitor system, allowing you to take action based on specific visitor behavior.

The creation of watch lists allow you to keep unwanted visitors out of your facilities.

The fact is, EasyLobby visitor software has a a host of features that allow you to customize it to fit your specific needs and requirements for lobby management.

Find out more by registering for a free, personalized online web demo,

In about 30 minutes we will demonstrate the many visitor registration software features that will allow you to create professional visitor passes for your organization.

A visitor badge is a visible and important aspect of any visitor registration system.

Requiring that every guest displays a visitor pass in your facilities not only makes it easy to identify and track visitors as they enter and exit your building, but it also creates a professional image and reminds guests, employees and vendors that their security and safety is a priority.

EasyLobby has a variety of visitor ID badge options to use with your lobby system - whether you process dozens of visitors a month or hundreds. We have affordable badges to fit your requirements.

Our black and white badges are perfect for using with a Dymo label writer thermal printer. We carry several styles, including our popular adhesive badges, self-expiring badges and non-adhesive badges. View our black and white badge options.

Our color badge templates work with any inkjet printers and options include fold-and-clip, self-laminating and adhesive. Our color badge options can be seen here.

Our badge software includes hundreds of badge templates, or you can design your own with our design tool.

So if you are still using a paper guest book for guest sign in, and creating handwritten visitor passes, you'll benefit by examining our visitor software and all the tools that will greatly enhance how you are managing visitors in your environment.

Find out more about the benefits of using an EasyLobby visitor system in your environment by registering for a free, personalized online demo.

In about 30 minutes we will demonstrate the visitor registration benefits that are best for your specific environment.

EasyLobby will be exhibiting our badge software this week at the annual ASIS Boston Security Expo 2012.

The conference will be held on April 12, 2012 at the Holiday Inn, Boxborough, MA. EasyLobby will be exhibiting in the HID Global booth #68.

We  hope you will visit the seminar to learn more about the current issues facing the physical security industry, and especially to view demonstrations of our visitor software and how we can help you improve lobby management and visitor security at your organization.

At this conference we will demonstrate the process of creating visitor passes by scanning a visitor ID such as a driver's license or business card. Our badge software allows you to customize badge templates, including the type of information and the visitor badge design that highlights the information that's most important to you.

We'll show you how to be managing visitors more professionally and improving lobby security with our visitor registration software.

The creation of watch lists in our visitor system allows you to screen individuals that you do not want in your facilities. You can also allow employees to pre-register visitors with our visitor systems.

These, and many more features of our visitor registration will be demonstrated at the conference.

So we hope to see you at the show. But if you are not able to attend, you can also learn more about our ID badge system by registering for a personalized online web conference.

During this 30 minute customized demonstration, you will learn more about how a visitor registration system can be effective in your organization, especially if you are still using a paper guest book for visitor sign in. Register today for our informative online demo.

Multi-tenant properties will typically employ visitor software to safeguard tenants and demonstrate that the property is professionally managed.

Such is the case with EasyLobby customer Trinity Real Estate.

Trinity Real Estate manages 14 commercial properties in Lower Manhattan, New York City. To protect the tenants in their buildings, Trinity provides security systems, including visitor systems.

From the outset, Trinity recognized that they wanted visitor management software that provided reliability, redundancy, and ease of use for the clients. The badge software is integrated with the C-Cure 800 access control system and turnstiles previously installed in the building lobbies.

The EasyLobby visitor registration software is used by Trinity in a way that requires employees to complete a one-page web-based pre-registration form on guests they are expecting. This data is then automatically sent to the front desk, where the visitor must present a visitor ID such as a driver's license to verify their identity.

The lobby system then prints out a visitor badge for the guest. Additional information is printed on the visitor pass, such as the destination and employee being visited. According to Lois Martano, security technology manager at Trinity Real Estate, it takes approximately 20 seconds for a person to be cleared at the lobby desk after the employee completes the entry form on his or her desktop computer.

Should a visitor lose his or her badge, security officers at the front desk can search in the visitor registration system for the name, verify the person's identity, and print another visitor ID badge.

If a visitor overstays the time allotted as noted in the visitor system, an alert highlights the fact on the security guard's computer. That lets security know to check with the employee who originated that visitor pass to see if it needs to be renewed. The access control system will not allow a person to enter on expired visitor passes.

The visitor tracking software also allows security officers to easily monitor how many visitors are in the building at any given time. "This is especially helpful for fire-safety issues," says Martano.

Another feature of visitor registration is a watch list that officers can use to flag individuals. For example, if a visitor leaves and is disgruntled, that person's name can be added to the list. If the person comes back in and tries to get in as a visitor, a warning will alert security staff, and the warning will provide customized instructions - ranging from checking with the employee's supervisor to denying entry.

Read the complete case study of Trinity Real Estate as reported in the April 2012 issue of Security Management magazine.

For more information about using an electronic visitor management system in your environment, register for a free, customized online web demo.

In about 30 minutes we will guide you through the visitor management features that are most appropriate to your specific requirements.

Brickell World Plaza, also referred to as 600 Brickell, is a 40-story structure in Miami's financial district. With state-of-the art electronic security systems, it includes EasyLobby visitor registration software as an integral part of the overall solution.

The installation of the visitor system was led by EasyLobby partner Gallagher with its Command Center (formerly branded Cardax) access control system.

The integration between visitor registration and Command Center is real-time, such that when a visitor ID is scanned into EasyLobby and checked-in, the data is sent to Command Center so that that the visitor is issued an active visitor badge with the specific clearance needed for that visit.

The EasyLobby visitor registration system allows visitors access to optical turnstiles and floor-by-floor elevator controls. Each visitor that is checked in receives a visitor pass that allows access to specific locations in the building.

Each visitor is checked in and a badge issued in less than 40 seconds, with visitor badges automatically expiring per the programming.

A complete audit trail of the visitor's movement is recorded in Command Center for historical reporting, and the visitor ID badge - not the historical data - is removed from the database when the visitor is later checked out.

Here's how visitor registration works: A visitor arrives at the front desk and hands the security guard their driver's license, which is then placed on an optical scanner. The visitor's information flows onto a screen, no typing is required. The guard navigates through simple menu screens to designate the days and times when access is granted to specific turnstiles, elevators, floors, and other areas of the tower, even bathrooms.

In an industry once notorious for being stubbornly proprietary, Brickell is a shining example of how separate components of a facility or security management system can be brought together as an integrated solution.

For more information about the features and capabilities of EasyLobby visitor tracking software, register for a free, customized web demo.

In about 30 minutes we will demonstrate the capabilities of our system that are best for your specific requirements.

Many K-12 schools use visitor registration software to both improve security and to manage visitors more professionally and efficiently.

Screening visitors who may be listed on a states' sex offender database is one driving force for K-12 schools to use visitor software. During guest check in, if a visitor is listed as a registered sex offender, a warning will alert the lobby attendant within seconds and an automatic email or text alert can be sent to school administrators.

Because of this feature alone, many schools have done away with a paper guest book for visitor sign in and replaced it with a professional and secure approach to visitor registration.

When using a visitor system, all guests entering the school would be required to present a visitor ID such as a driver's license. The license is scanned to capture the guest information, including the photograph, and it is used to create a professional visitor badge.

In addition to sex offender screening, a visitor registration system can be used to create a watch list that allows the school to flag known individuals or organizations that they do not want entering the building.

Along with screening for unwanted visitors in schools, visitor management software allows the school to manage the issue of parental custody and which parent or caretaker is allowed to pick up a student during or after school. This is a particularly sensitive yet critically important issue and all K-12 schools need to take proper steps to manage effectively.

A number of additional visitor tracking software issues can also help the school better manage visitors and students leaving the school. For instance, being able to track the time of school volunteers as well as to create a different style visitor pass for them is helpful.

Being able to track and monitor students who are on field trips or who left the school grounds for open lunch or free periods is another good way to monitor and account for all students.

So there are many reasons to use badge software in schools beyond the most obvious advantage of screen out unwanted visitors.

For more information about the use of EasyLobby visitor systems in K-12 schools, read our case study of the Ballston Spa School District, or read an article and view a video from, TV station KIMATV about an EasyLobby ID badge system used at the Union Gap School District.

If you are interested in improving visitor security and managing guests more professionally at your school, or other type of environment, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the features of our software that are best for your particular needs.

Hospitals and healthcare facilities have unique issues when deciding how to improve visitor security.

Because of the openness of their buildings and the normally large number of visitors, they have a number of considerations when managing visitors and using a visitor system rather than a allowing free entry.

First they must address the importance of knowing who is in their buildings and the reasons why. Every organization, hospitals included, face growing concerns over unwanted and uninvited visitors. To address the safety of employees and other guests, many organizations have replaced their paper guest book with a more effective visitor registration system.

This allows the organization to identify who has entered the facility, determine if their visit is warranted or justified, and keep out individuals they do not want entering.

Like other organizations, once a hospital has decided that it is best to track and manage who is entering their buildings, they usually want visitor registration software that is not obtrusive or cumbersome when processing visitors for entry.

There's the issue of integrating visitor software with a number of other hospital systems such as HL7 for real-time patient feeds, Status Blue for pre-registering approved vendors, and access control integration to provide temporary proximity card access to specific guests such as contractors or temporary employees.

Many hospitals also want the option of screening unwanted visitors such as screening against each states' sex offender database or creating their own watch list of undesirable visitors.

Automatic alerts incorporated into visitor systems allow hospitals to better manage visitors. For example, a maximum visitor alert notifies lobby staff when a limit has been reached for the number of guests to a specific patient.

Flexibility is another key ingredient for hospitals, such as the ability to create a long-term visitor badge for family members that will be visiting a patient frequently over a period of time. Guest sign in and check out is thereby simplified. By using a barcodes on the visitor badges, these guests can be checked in and out with a simple barcode scan.

EasyLobby visitor management software is used to create visitor passes for millions of visitors every month at hospitals throughout the country.

For more information about using EasyLobby to create a safer, more secure environment at a hospital, or other type of facility, register for a free, custom online web demo.

In about 30 minutes we will demonstrate the badge software features of our lobby system that are most applicable to your particular environment.

We like to periodically remind people that following us on LinkedIn and Facebook is a great way to keep up-to-date on the latest news about visitor software.

We hope you will join our followers on one of these sites.

You can read about updates to our visitor registration software and new visitor pass techniques.

We regularly write about topics such as how to use our visitor system and a number of the reasons to replace a paper guest book with professional visitor registration.

Thousands of customers can testify to the many advantage of using visitor badges and improving security with our visitor tracking software.

So if you are responsible for visitor management at your organization, be sure to follow us on one of these social networks.

Here's our LinkedIn page, and here's our Facebook page.

For more information about using visitor passes with professional visitor management software, register for a free, customized online web demo.

In about 30 minutes we will demonstrate the features of our software that are best for your particular requirements.

• The person or persons who need to approve a visitor badge being issued to a pre-registered guest.
• Any specific category of visitors that need to be approved for entry.
• Whether any of the user-defined fields are subject to specific approvals before a visitor pass is issued to that guest.

• An entirely new version of eAdvance - our web-based employee pre-registration software. Some of the new features include rules-based approval and the inclusion of barcodes in confirmation emails.
• Employee time and attendance features.
• Parking and inventory management.
• Conference room assignment.
• Categories and reasons by site.
• Password change rules.
• Lost and found form.
• More user defined fields, which gives you the ability to customize even more of the type of data captured.
• Package support for UPS, FedEx, and USPS with tracking numbers.
• More check-in and check-out programmable alerts.